~ minutes ~ coweta county board of commissioners

Coweta County Board of Commissioners 22 E Broad Street

Newnan, GA 30263

Public Hearing/Regular Session www.coweta.ga.us

Debbie Pike 770-254-2601

Tuesday, April 17, 2012 6:00 PM Commission Meeting Room

Coweta County Board of Commissioners Printed 4/20/2012

~ Minutes ~ COWETA COUNTY BOARD OF COMMISSIONERS

Call to Order

Attendee Name Title Status Arrived

Paul Poole District 1 Present

Tim Lassetter District 2 Present

Bob Blackburn District 3 Present

Rodney Brooks District 4 Present

Al Smith District 5 Present

Theron Gay Administrator Present

Nathan Lee Assistant County Attorney Present

Tom Corker Admin & Ops Director Present

Patricia Palmer Public Affairs Director Present

Debbie Pike County Clerk Present

Pledge of Allegiance

Chairman Brooks led the Pledge of Allegiance.

Invocation

Invocation was given by Commissioner Smith.

Notification of Location of Rules

Chairman Brooks indicated the location of the rules governing the meeting.

AWARDS AND PRESENTATIONS

1. 1356 Request Execution of Proclamation for Public Safety Week

Ms. Norma Haynes invited the Board to the Public Safety Luncheon on May 4, 2012 at 11:00 a.m. and thanked the Board for their help and support.

The Board voted to execute a proclamation honoring all public safety personnel and designating April 29 through May 4, 2012 as "Public Safety Appreciation Week" in Coweta County.

RESULT: EXECUTED [UNANIMOUS]

MOVER: Paul Poole, District 1

SECONDER: Tim Lassetter, District 2

AYES: Poole, Lassetter, Blackburn, Brooks, Smith

2. 1352 Bike Ride Event - Tour de Cure

Ms. Aarica Smith, representative from the annual bike ride event "Tour de Cure" for the American Diabetes Association, briefly addressed the Board regarding the organization's request. She stated that the event is planned for May 20, 2012, there will be five (5) routes for participants to choose from and approximately 1100 riders are expected to participate in the event. She invited the Commissioners to come join the event.

Public Hearing/Regular Session Minutes April 17, 2012


RESULT: NO ACTION TAKEN

3. 1373 Request Execution of Proclamation Designating May 3, 2012 as “National Day of Prayer” in Coweta County

Commissioner Smith read a proclamation designating Thursday, May 3, 2012 as a "Day of Prayer" in Coweta County.


MOVER: Al Smith, District 5

SECONDER: Bob Blackburn, District 3


4. 1364 Request from Stalwart Films Regarding Filming in Coweta County

Event Services Manager Tray Baggarly introduced Mr. Mike Riley and Mr. Seth Zimmerman with Stalwart Films.

Mr. Riley presented three locations where Stalwart would be filming the Season 3 first episode of "The Walking Dead". He said that filming would begin on May 7th. When the final schedule is released, the company will return to the May 3rd Board meeting to finalize contracts for use of County property, roads, and rights-of-way.

RESULT: PRESENTED

5. 1327 Presentation and Acceptance of the 2011 Audited Financial Statements by Bates, Carter and Company

Finance Director Hans Wilson introduced Ms. Beth Grimes with Bates, Carter and Company to present the 2011 audited financial statements.

Ms. Grimes stated that the most important part of the report is the two-page Independent Auditor's Report (opinion) advising that the audit was issued fairly and in accordance with generally accepted accounting principals. She said the firm issued an unqualified opinion meaning a clean opinion. Ms. Grimes advised that the Fund Balance ended with $1.1 million and expenditures were below the final amended budget of $1.9 million. She advised that several copies of the printed audit are available in the Finance Department.


PUBLIC HEARING

Motion To: Public Hearing Regarding Petition # 001-12 Filed by Coweta Festivals, Inc.

Zoning Administrator Angela White presented Petition # 001-12 filed by Coweta Festivals, Inc. to rezone 60.35± acres located on the southern side of SR 34W and Thomas Powers Road (aka Powers Crossroads) from RC (Rural Conservation) and C (Commercial) to RC- SUP (Special Use Permit) and C-SUP (Special Use Permit). She explained that the applicant proposes a variety of special events involving music, art and food. She further explained that the Development of Regional Impact (DRI) process was followed to determine if this was a DRI and it has been determined that this is not. Ms. White reviewed the factors used when considering a variance request. In closing, she stated that staff met with representatives from Coweta Festivals to discuss various conditions that will be required (i.e. parking and security) should the Board choose to approve the Special Use Permit. Ms. White covered the recommended conditions.

Chairman Brooks called for comments in support of or opposition to the rezoning.



Mr. Craig Harley, 1500 J. D. Walton Road, Newnan, Georgia stated that Ms. White had previously answered his questions.

Mrs. JoAnne Lee, 667 Charlie B. Johnston Road, Newnan, Georgia spoke in opposition to the rezoning citing concerns regarding traffic, parking, blocking the road, noise, and hours of operation. She asked the Board to consider these issues before rendering a decision.

Ms. Caroline Turner, 76 West Wedgewood Circle, Newnan, representing the Brown's Mill Association spoke in favor of the rezoning. She stated that the group is looking forward to a reenactment of the Brown's Mill Battle and Powers Crossroads would be a great place to hold the event.

Ms. Beverly Garner, President of Coweta Festivals, Inc. and representing the Newnan Pilot Club, stated that five (5) organizations make up the Coweta Festivals Inc. She said that the Power's property funds their projects (i.e. scholarships, help for elderly) and that all dollars made go back into the community. She stated that it would help the economy and requested that the Board grant the rezoning.

Commissioner Lassetter asked Ms. White if she had additional comments regarding Ms. Lee's concerns. She said in reviewing staff's recommendations she would like to address some of Ms. Lee's comments. She stated the road would not be closed for any event held in the area.

Ms. White assured Ms. Lee that the road would not be blocked. She said that each event will have specific rules/stipulations/responsibilities that must be followed and, if not, the Special Use Permit could be revoked.

Commissioner Lassetter stated that staff and the applicant have worked to ensure residents in the area are inconvenienced as little as possible and asked Coweta Festivals and staff to make sure each group is a good neighbor to the citizens.

Chairman Brooks asked if staff had addressed the concerns of Heard County Chairman June Jackson regarding the property. He further stated that he would like to see a specific number of deputies assigned by the number of participants at an event when alcohol sales are involved.

Administrator Gay advised that he had spoken with Chairman Jackson. Commissioner Lassetter stated that he also spoke with the Chairman.

The Board voted to close the public hearing regarding petition # 001-12 filed by Coweta Festivals, Inc.

RESULT: CLOSED [UNANIMOUS]


SECONDER: Paul Poole, District 1


6. 1297 Public Hearing - April 17, 2012 Petition 001-12 Coweta Festivals, Inc - 60.35± acres Rezoning from RC to RC-S.U.P. and C to C-S.U.P Article 6 Section 69.9 Special Events, Festivals, & Tourism Activities

By a vote of 3 to 2, the Board voted to grant a rezoning request filed in Petition # 001-12 by Coweta Festivals, Inc. to rezone 60.35± acres located on the southern side of W. Hwy. 34 and Thomas Powers Road (aka Powers Crossroads) from RC (Rural Conservation) and C-SUP (Commercial) to RC- SUP (Special Use Permit) and C-SUP (Special Use Permit), subject to the following conditions:

1. The Fire Department will have unobstructed access on all service drives marked with red arrows on the site plan.

2. During events such as and not limited to tree climbing groups, etc. where emergency standby is required it will be the responsibility of the event organizers to hire off-duty firefighters to standby for such events. The Fire Marshal's Office shall be consulted to determine if such events will require emergency standby.

3. All events having attendance of over one hundred (100) and alcohol is being sold shall submit a plan to the State Fire Marshal's Office for approval along with the types of events planned.



4. At any event in which a tent is erected and there is occupant load of over one hundred (100) with alcohol or an occupant load of over three hundred (300) without alcohol being sold/served, the State Fire Marshal's Office will need to approve and inspect the tent.

5. As stated in the applicant's narrative description, events shall be coordinated with the Sheriff's Office and Georgia State Patrol and include off-duty Sheriff's Deputies and Troopers for traffic control, patrolling parking areas, and to oversee all event activities.

6. No permanent markings shall be made on Thomas Powers Road for pedestrian crossing(s). Temporary and patrolled pedestrian crossings shall be used to ensure pedestrian safety during events (i.e. use of traffic cones to mark where pedestrians are to cross the roadway).

7. If over 5,000 sq. ft. of permanent impervious surface is added or there is more than a one (1) acre of disturbed area, then the applicant shall address the current Coweta County Stormwater Management Ordinances and apply for a land disturbance permit (LDP).

8. Should a land disturbance permit (LDP) be required, then the applicant shall meet the requirements of the Coweta County Wetlands Protection and Floodplain Ordinances.

9. The area on the Conceptual Site Plan noting the 50 ft. buffer shall adhere to Article 25 Buffer and Screening Requirements of the Coweta County Zoning and Development Ordinance. A buffer plan shall be submitted in accordance with Article 25 for approval. In addition, the established wooded areas along the southern and eastern property lines as depicted on the Conceptual Site Plan shall remain undisturbed, except where supplemental planting is required.

10. Alcohol sales shall be permitted only when provided through a licensed caterer under the regulations of the Coweta County Alcohol Ordinance.

11. Food service and restroom facilities, both temporary and permanent, shall meet the requirements of the Environmental Health Department.

12. Lighting shall be established in such a manner that adjacent properties are not adversely affected and that no direct light is cast upon adjacent properties or roadways.

13. No permitted use shall exceed a noise level of 45 dBa, as measured at the property line.

14. Adequate refuse collection containers shall be provided.

15. Per proffered explanation of major and minor events and related times and events, the Special Use Permit shall be limited to that specific scheduling.

16. The Special Use Permit shall exclude any Motor Sports Racing Events.

17. Access to SR 34 West shall meet all applicable standards as required by the Georgia Department of Transportation (GDOT).

18. The Major/Minor events and the associated conditions are included as follows:

MAJOR

Limit eight (8) Major Events

Alcohol Sales Permitted - ONLY on the eastern side of Thomas Powers Road

Written notification by certified mail sixty (60) days in advance to Heard County

(Alcohol shall not be sold or possessed under any circumstances on the western side of Powers Crossroads during a Major Event)

Friday and Saturday 8 a.m. - 11 p.m.

Sunday 8 a.m. - 6 p.m.

(Set-up allowed Thursday and Tear-down allowed Monday)



* Holiday events that take place on the actual day of and are directly related to the holiday shall be allowed to take place on a weekday as long as the Coweta County Planning Department is given 30 (thirty) days written notice prior to the event.

Antique Car Shows

Rodeos

Re-enactments

Fairs

Charity Fundraises

Food Festivals

Rallies

Music Concerts

Holiday Events

MINOR (500 or less)

Weekend Events only (No alcohol sales)

Friday and Saturday 8 a.m. - 11 p.m.

Sunday 8 a.m. - 6 p.m.

(Set-up allowed Thursday and Tear-down allowed Monday)

Family Reunions

School Reunions

Wedding Receptions

Corporate Events

Horse, Dog and Related Shows

Yard Sales/Flea Markets

MINOR (200 or less)

Week/Weekend Events (No alcohol sales)

Team Building Events

Camping

Church Picnics

Summer Camps

Orienteering, Survival and Related Classes

RESULT: GRANTED [3 TO 2]



AYES: Paul Poole, Tim Lassetter, Al Smith

NAYS: Bob Blackburn, Rodney Brooks

REGULAR SESSION

Motion To: Accept 2011 Audited Financial Statements



The Board voted to accept the 2011 Coweta County Comprehensive Audited Financial Report as presented by Bates, Carter and Company.

RESULT: APPROVED [UNANIMOUS]




SUPPLEMENTAL AGENDA

Motion To: Approve the Supplemental Agenda for Discussion as Presented by Staff


MOVER: Tim Lassetter, District 2



PUBLIC COMMENT (Items on the Agenda)

Comments Regarding Any Items On the Agenda

Chairman Brooks called for any comments regarding any items in the agenda. There were none.

APPROVAL OF MINUTES

7. Minutes of Tuesday, April 03, 2012

The Board voted to accept the minutes of the Regular Meeting Session held on April 3, 2012.

RESULT: ACCEPTED [UNANIMOUS]




CONSENT AGENDA

8. 1351 Confirm Personnel Actions

The Board voted to confirm the following personnel actions:

* Hire of Christopher M. Covington as a part-time Firefighter/Paramedic

* Hire of Richard M. Jenkins as a part-time Firefighter

* Hire of Jordan R. Phillips as a Firefighter I

* Hire of Pamela Burkey as an Administrative Clerk at the Extension Office

* Promotion of Jody D. Truitt to Heavy Equipment Operator at the Road Department

RESULT: CONFIRMED [UNANIMOUS]




9. 1369 Deed - Greenway Donation by Toaster’s Investment, Inc. Associated with The Legends Subdivision

Agenda item # 9 Deed - Greenway Donation by The Legends was removed from the agenda.



RESULT: REMOVED FROM AGENDA

UNFINISHED BUSINESS

10. 1361 Bid Award for the Animal Control Addition HVAC

The Board voted to accept a negotiated proposal in the amount of $38,624 from Professional HVAC to install heating, ventilation and air conditioning at the Animal Control addition.


MOVER: Bob Blackburn, District 3



NEW BUSINESS

Recommendations from Planning and the Board of Zoning Appeals

11. 1341 Grant 13 ft. Breezeway Variance as Requested in Petition # ZA 006-12 Filed by Ware, Carl - for Property Located at 71 Ulas B. Ware Road, Newnan

Zoning Administrator Angela White presented Petition # ZA 006-12 filed by Carl Ware for a 13-foot breeze-way variance on property located at 71 Ulas B. Ware Road, Newnan, Georgia.

The Zoning Appeals Board and Planning staff recommend approval of the variance.

The Board voted to grant a 13-foot breeze-way variance for property located at 71 Ulas B. Ware Road, Newnan for a 33-foot open breeze-way from the garage to the main home as presented in Petition # ZA 006-12 filed by Carl Ware subject to the following condition:

1. The applicant shall maintain this garage structure as a non-heated/non-livable area.

RESULT: GRANTED [UNANIMOUS]




12. 1342 Grant Setback and Buffer Variances as Requested in Petition # ZA 007-12 Filed by Amerco Real Estate for Property Located off E. Hwy. 34, Newnan

Zoning Administrator Angela White presented Petition # ZA 007-12 filed by Amerco Real Estate Company for property located off SR 34 E and Aces Circle. She stated that the applicant is seeking a 40-foot setback variance and a 65-foot buffer variance on the western property line for construction of a stormwater detention pond.

The Zoning Appeals Board and Planning staff recommend approval of the variances.

The Board voted to grant a 40-foot setback variance and a 65-foot buffer variance on the western property line of property located off SR 34 E and Aces Circle as filed in Petition # ZA 007-12 by Amerco Real Estate Company for construction of a stormwater detention pond subject to the following conditions:

1. The applicant shall have the discharge from the pond designed so that it does not immediately discharge onto the adjacent property. The use of a level spreader or another design alternative is preferred to dissipate the discharge and spread the flows prior to exiting the property.



2. A landscape plan shall be submitted to the Planning Director for approval to ensure the 10-foot buffer is maintained.


MOVER: Rodney Brooks, District 4

SECONDER: Al Smith, District 5


13. 1343 Deny Screening Variance as Requested in Petition # ZA 008-12 Filed by Amerco Real Estate Co. (U-Haul) for Property Located off E. Hwy. 34, Newnan

Zoning Administrator Angela White presented Petition # ZA 008-12 filed by Amerco Real Estate Company requesting a screening variance on property located off SR 34 E and Aces Circle.

Mr. Carlos Vizcarra, president of the Amerco Real Estate Company, 2727 North Central Avenue, Phoenix, AZ stated that he is requesting permission to build a U-Haul rental facility. He said the company looks for "pile-up" areas to open a U-Haul store. He explained the company doesn't advertise in the paper, radio, or television. The only advertising used are the trucks parked on the site. He said if the equipment is not on display, the Board of Directors will not allow him to open the facility in Coweta County. He said he had originally requested seven (7) trucks on display. Inside the showroom, model rooms are installed. This problem has been resolved in other areas through design build incorporating the areas regulations.

Commissioner Lassetter stated that at a previous meeting Mr. Crimes was asked why a sign could not accomplish the advertising for the business.

Mr. Vizcarra stated that through experience they have found that the less equipment and displays seen, the less business the location receives. He said it is just what people recognize for the locations.

As requested by Commissioner Smith, Ms. White reviewed the conditions should the Board approve the variance. She fielded questions from the Board regarding fencing and distance from SR 34.

Commissioner Smith made a motion to approve the zoning with conditions.

Commissioner Poole asked Chairman Brooks for his thoughts on the variance since the property was in his District.

Chairman Brooks stated that due to the economy, he would be in favor of approving the variance with the conditions stipulated by the Planning Department. He then asked the applicant if he would be willing to participate (25%) with the cost of traffic signalization at the intersection.

Mr. Vizcarra advised he would participate in the signalization at 25% of the cost.

Commissioner Smith amended his motion to include the signalization.

Commissioner Brooks stated that based on economy and participation of signalization, he would second the motion for approval.

The motion to approve a screening variance requested in Petition # ZA 008-12 filed by Amerco Real Estate Company (U-Haul) failed by a vote of 2 to 3; thereby denying the variance.

RESULT: DENIED [2 TO 3]


SECONDER: Rodney Brooks, District 4

AYES: Rodney Brooks, Al Smith

NAYS: Paul Poole, Tim Lassetter, Bob Blackburn

14. 1344 Grant a Conditional Use Permit as Requested in Petition # ZA 009-12 Filed by Camp-Frazier, Inc for Property Located at 2344 N. Hwy. 29, Newnan



Zoning Administrator Angela White presented Petition # ZA 009-12 filed by Camp-Frazier, Inc. requesting a Conditional Use Permit to build a permanent produce stand on property located at 2344 Highway 29 N.

The Zoning Appeals Board and Planning staff recommend approval of the Conditional Use Permit.

The Board voted to grant a Conditional Use Permit to Camp-Frazier, Inc. as filed in Petition # ZA 009-12 for property located at 2344 Highway 29 N subject to the following conditions:

1. There shall be a distance of 10-foot between the buildings.

2. The structure shall reflect the design submitted as required by ordinance.





15. 1345 Grant a Conditional Use Permit as Requested in Petition # ZA 010-12 Filed by Brian Szczech dba Gold-Plated GunDogs for Property Located in the Bear Creek Road Area

Zoning Administrator Angela White presented Petition # ZA 010-12 requesting a Conditional Use Permit as filed by Brian Szczech dba Gold-Plated GunDogs to operate a dog kennel on property located in the Bear Creek Road area.

The Zoning Appeals Board and Planning staff recommend approval of the Conditional Use Permit.

The Board voted to grant a Conditional Use Permit as requested in Petition # ZA 010-12 filed by Brian Szczech dba Gold-Plated GunDogs, subject to the following conditions:

1. The facility shall be limited to a maximum of twenty (20) dogs.

2. The applicant shall obtain all applicable building permits from the Coweta County Building Department.

3. The facility shall meet all applicable ADA requirements.

4. All applicable Fire Marshal Office requirements shall be met.

5. The applicant shall meet all applicable requirements of Article 24 Site Development Standards unless a Variance is granted thru the normal review process.

6. The applicant shall maintain existing vegetative screening along the nearest property lines to provide visual buffering and diffusion of sound in addition to the buffering provided by distance.

7. Dust control for the graveled driveway shall be addressed by the applicant if traffic and weather conditions create a dust problem.

8. Lighting shall be established so adjacent residential properties and roadways are not adversely affected, and to preclude glare onto or direct illumination of adjacent properties and streets.

9. With the Fire Marshall’s recommendation for the access drive to be maintained at a width of 20 feet, the side drain pipe may need extending by the applicant.

10. Sight distance from the proposed entrance shall be measured and verified by a registered land surveyor or engineer. If adequate sight distance is not available from the proposed entrance, the entrance location must be relocated to a location with adequate sight distance or improvements made to provide adequate sight distance.

11. Stormwater management issues are exempt if the amount of impervious surfaces added to the facility is limited to no more than 5,000 sq. ft. If over 5,000 square feet of impervious surface is added, then the applicant shall address the current Coweta County Stormwater Management Ordinances and apply for a land disturbance permit (LDP).



12. Best Management Practices shall be followed in accordance with the Manual for Erosion and Sedimentation Control in Georgia.

13. The applicant shall meet the requirements of the Coweta County Wetlands Protection and Floodplain Ordinances.

14. The applicant shall meet all applicable requirements of Environmental Health.

15. The applicant/operator shall agree to work with the County in good faith to address any concerns related to noise, odor, glare or similar objectionable features.





16. 1346 Grant Variances as Requested in Petition # ZA 011-12 Filed by Brian Szczech dba Gold-Plated GunDogs for Property Located in the Bear Creek Road Area

Zoning Administrator Angela White presented Petition # ZA 011-12 filed by Brian Szczech dba Gold-Plated GunDogs requesting paving, landscaping/curbing, driveway, and island design variances on property located in the Bear Creek Road area.

The Zoning Appeals Board and planning staff recommend approval of the variances.

The Board voted to grant paving, landscaping/curbing, driveway, and island design variances as requested in Petition # ZA 011-12 filed by Brian Szczech dba Gold-Plated GunDogs for property located in the Bear Creek Road area subject to the following conditions:

1. The applicant shall comply with ADA regulations.

2. The applicant shall agree to work with the County in regards to dust and related techniques to prevent County road difficulties.





Bids and Contracts

17. 1355 Request Bid Award and Execution of Contract for Rehabilitation of Various County Roads Associated with 2012 LMIG

The Board voted to retain C. W. Matthews Contracting Company (project # RB12-1) in the amount of $2,310,176.32 and authorized the Chairman to execute contract documents for full depth reclamation, patching, single surface treatment paving, leveling, and plant mix resurfacing on the following roads associated with 2012 LMIG, utilizing current SPLOST funds and the General Fund dollars being utilized for the project will be repaid from future SPLOST:

Holbrook Road

Elders Mill Road (3 sections)

Lamar Smith Drive

Vaughn Road

Gordon Road

Pete Davis Road







18. 1365 Request Approval/Execution of Supplemental Agreement # 1 with GDOT for 2012 LMIG Projects

The Board voted to authorize the Chairman to execute Supplemental Amendment # 1 with GDOT (project # S013994-PR) to change the stone size for single surface treatment from Stone Size 89, Group 1 or 2 to Stone Size 7, Group 1 or 2. The contract time will remain the same.





Additional Action Items

19. 1367 Presentation of Proposal for Planned Expansion of the University of West Georgia

Administrator Theron Gay stated that representatives from the University of West Georgia are present to request that Coweta County partner with them in a planned expansion of the University's presence in Coweta County. He stated that the University would like to expand their operation to the Newnan Hospital on Jackson Street. He introduced Mr. Jon Anderson.

Mr. Anderson gave a brief history of the University's presence in Coweta County since the early 80's and the current offerings. He stated that the school needs more space and they are trying to pull resources together to make the expansion a viable project. In response to a question from Chairman Brooks, Mr. Anderson stated that the current building would be kept in operation and active.

In response to a statement from Chairman Brooks, County Attorney Nathan Lee stated that the financing would have to go through one of the development authorities.

The Board instructed staff to work with the City of Newnan and the University to determine what the County's portion of participation would be for the expansion project.

Commissioner Poole asked staff to also look at numbers to support West Georgia Technical College.


20. 1359 Request Approval to Run Coweta County Transit 2012 DBE Public Notice

On November 16, 2010, the Board of Commissioners approved the Coweta County Transit Disadvantaged Business Enterprise (DBE) Program as required by the Federal Transit Administration (FTA) and the Georgia Department of Transportation (GDOT). An annual requirement of the transit DBE program is to run a public notice in the county’s legal organ to announce review and comment on transit DBE goals and activities for the current fiscal year.

The Board voted to instruct staff to submit an advertisement to the Newnan Times-Herald as notification to the public to allow for comments and feedback on Coweta County's Disadvantaged Business Enterprise (DBE) policies, goals and activities for FY 2012.







21. 1336 Proposed Exemption of Certain County Vehicles from State Labeling/ Decal Requirements

Administrator Gay stated that a public hearing is required to exempt County owned/leased vehicles from the State law requiring a clearly visible decal or seal on the front door of each side of the vehicle. He requested that a public hearing be held on May 15, 2012 at 6:00 p.m. to exempt vehicles utilized by the Administration Office and the Coroner’s Office.

The Board voted to set a public hearing on May 15, 2012 at 6:00 p.m. regarding proposed exemption of certain vehicles from the State's requirements of displaying decals/seals on vehicles owned or leased by the County.

RESULT: PUBLIC HEARING SET [UNANIMOUS] Next: 5/15/2012 6:00 PM




22. 1362 Request from the Town of Sharpsburg for Assistance with Paving Stovall Street

The Board voted to assist the Town of Sharpsburg by providing labor and equipment to pave Stovall Street.





23. 1363 Request from the City of Senoia for Assistance with Parks and Recreation Plan

Administrator Gay stated that Councilmen Jeff Fisher and Maurice Groover from the City of Senoia are present to request assistance with their parks and recreation plan at Leroy Johnson Park. The City of Senoia has developed a 20-year plan and is requesting that the Board partner with them to improve recreation in Senoia.

Commissioner Poole read a statement requesting the Board's support in working with the City of Senoia to accomplish recreation improvements.

The Board voted to assist the City of Senoia in developing a plan of needed recreation improvements, including a cost estimate and a time line for the project.





24. 1368 Request for Assistance from Heard County



The Board approved a request from staff to pursue an intergovernmental agreement with Heard County for morgue services ($100 per day) associated with the Coweta County Coroner's Office and to instruct staff to proceed with plans to construct a morgue facility in Coweta County.





25. 1370 Greenspace/Land Exchange with W & S Authority

Administrator Gay explained that at a Public Hearing/Regular Meeting held on January 18, 2011 the Board approved a greenspace conversion and property exchange of 18.2841± acres with the Coweta County Water and Sewerage Authority associated with the Brown's Mill Battlefield Project, contingent upon approval by the Georgia Department of Natural Resources. He said that staff has received that approval and is requesting execution of the deeds.

Comprehensive Planner Sandra Parker stated that the deeds regarding the property exchange have been completed and are being presented to the Board for execution.

The Board voted to execute a deed conveying property located at the Brown's Mill Battlefield to the Coweta County Water and Sewerage Authority as part of a land exchange agreement related to the Battlefield project.





26. 1360 Request Approval to Surplus Property Previously Utilized by the Health Department

The Board voted to surplus the following items previously utilized by the Coweta County Health Department and authorized staff to dispose of said items in accordance with current policy.

4 Compaq Monitors 1 Prostar Phone System

1 HP Monitor 1 HP PC

1 CTX Monitor 3 Compaq PCs

9 HP Printers 42 NEC Phones

2 Okidata Printers 1 Brother Printer





27. 1366 Discussion Regarding Walt Sanders Road - Commissioner Blackburn

Commissioner Blackburn explained that he has received several calls and comments from citizens living in the area of Walt Sanders Road expressing their concerns regarding the planned improvements to the railroad crossings by CSX Railroad and GDOT. He stated that some residents do not want the north exit on Walt Sanders closed and some don't want the southern exit closed. He presented several options, but the residents want the road left as it is.



The Board voted to withdraw previous motions regarding improvements to Walt Sanders Road and to remove the road from the project list.





SUPPLEMENTAL AGENDA ITEMS

28. 1375 Request 2nd District Appointments to the Coweta County Development Authority and the Development Authority of Coweta County

Commissioner Lassetter advised that Weyman Jenkins has resigned from the Coweta County Development Authority, the Development Authority of Coweta County and the Library System Board of Trustees due to personal issues.

The Board voted to appoint Mike Barber to the Coweta County Development Authority and Steve Stripling to the Development Authority of Coweta County to fill vacancies following the resignation of Weyman Jenkins.





PUBLIC COMMENT (Items Not on the Agenda)

Comments Regarding Any Items Not on the Agenda

Chairman Brooks called for comments regarding any items not on the agenda. There were none.

EXECUTIVE SESSION

Motion To: Enter Into Executive Session

The Board voted to enter into Executive Session for the purpose of discussing one potential litigation issue.

Members in attendance included Chairman Rodney Brooks, Commissioner Paul Poole, Commissioner Tim Lassetter, Commissioner Al Smith, and Commissioner Bob Blackburn. Staff in attendance included County Administrator Theron Gay, County Attorney Nathan Lee, and County Clerk Debbie Pike.

Commissioner Blackburn recused himself before discussion began.





REGULAR SESSION

Motion To: Return to Regular Session

The Board discussed a potential litigation issue during Executive Session and voted to return to Regular Session.



RESULT: APPROVED [4 TO 0]



AYES: Paul Poole, Tim Lassetter, Rodney Brooks, Al Smith

AWAY: Bob Blackburn

AFFIDAVIT

Motion To: Execute Affidavit and Resolution for Executive Session

Finance Director Hans Wilson introduced Ms. Beth Grimes from Bates, Carter and Company to present the FY 2011 Audited Financial Statement.

RESULT: EXECUTED [4 TO 0]




AWAY: Bob Blackburn

ADJOURNMENT

Motion To: Adjourn

RESULT: APPROVED [4 TO 0]




AWAY: Bob Blackburn

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