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KIT CARSON COUNTY COMMISSIONERS

MINUTES

JANUARY 2, 2020

8:00 AM WORK SESSION

10:00 AM DELLA CALHOON – NEAHR GRANT CONTRACT

10:30 AM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE

• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS

11:00 AM JEFF CURE – COUNTY ATTORNEY 12:00 PM LUNCH

1:00 PM MEETING TO ADJOURN WHEN BUSINESS COMPLETED

AGENDA:

Minutes – December 26, 2019 Accounts Payable

NEW ITEMS:

County Vehicle 2020 Purchases

NEAHR Contract for Bob Wold

PURCHASE ORDERS:

MONTHLY REPORTS:

December VSO Report

OLD ITEMS:

FYI:

Orange sheets are ready to sign

KCC Sheriff Policy on Intoxication and Withdrawal High Plains Highway Membership

TABLED:

Appointment to Bookmobile Board Appointment to CMH Board

ADDITIONAL ITEMS

Planning Board Contract with Patty Witzel

2020 PRCA Application

2020 WPRA Application

BOARD OF PUBLIC HEALTH AGENDA:

PO#1053 GovConnections Public Health $ 765.64 1 computer - SEP

BOARD OF DEPARTMENT OF HUMAN SERVICES AGENDA:

The Board of County Commissioners meeting was called to order at 9:27 AM. The

Pledge of Allegiance was recited. Those present were Cory Wall, Dave Hornung, Paula Weeks,

and Susan Corliss. Commissioner Gary Koop was absent.

CONSENT AGENDA

The following items were reviewed by the Board of County Commissioners: Minutes of

December 26, 2019, and Accounts Payable.

Dave Hornung moved to approve minutes of December 26, 2019, and to pay the

Accounts Payables in the amount of $1,222,194.64, seconded by Cory Wall. The motion carried.

2020 VEHICLE PURCHASES

Dave Hornung moved to purchase the following vehicles, tractors, and mower for the

listed departments and appropriate funds, seconded by Cory Wall. The motion carried.

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2020 GRADER PURCHASES

The Board of County Commissioners accepted bids for the graders for 2020 from

Wagner CAT.

Dave Hornung moved to purchase the following motor graders as follows:

District 1 – 2019 Wagner Caterpillar Model: 140M3 AWDB Motor Grader with the

Trade Value: 2014 John Deere Serial #658352 for $102,685.00. The Warranty & Coverage of 12

Months Unlimited Hours, Parts and Labor (Travel Time included for the first 6 months), and

Extended Coverage of Governmental 5 year / 5000 Hour Premier Extended Coverage Plan. The

Total after Trade Allowance is $197,715.00.

District 2 –2019 Wagner Caterpillar Model: 140M3 AWDB Motor Grader with the Trade

Value: 2009 CAT 140MAWD Serial #D9G00164 for $100,325.00. The Warranty & Coverage of

12 Months Unlimited Hours, Parts and Labor (Travel Time included for the first 6 months), and

Extended Coverage of Governmental 5 year / 5000 Hour Premier Extended Coverage Plan. The

Total after Trade Allowance is $193,475.00.

District 3 – 2019 Wagner Caterpillar Model: 140M3 AWDB Motor Grader with the

Trade Value of the Motor Grader: 2008 CAT 140M Serial #B9D01231 for $75,235.00. The

Warranty & Coverage of 12 Months Unlimited Hours, Parts and Labor (Travel Time included

for the first 6 months), and Extended Coverage of Governmental 5 year / 5000 Hour Premier

Extended Coverage Plan. The Total after Trade Allowance is $227,765.00.

The motion was seconded by Cory Wall. The motion carried.

BELLY DUMP TRAILERS – ROAD & BRIDGE DISTRICT 3

The Board of County Commissioners reviewed bids for three belly dump trailers for the

Road & Bridge and District 3.

Dave Hornung moved to purchase three belly dump trailers for District 3 from Utility

Trailer Sales of Colorado as follows: 2020 Belly Dump Trailer at each unit $36,300.00 with two

trade ins in the amount of $20,000.00 for a total of $88,900.00, seconded by Cory Wall. The

motion was carried.

2020 Accepted Bids Requesting

Vehicle Type Make Model Bid Price Department MSRP Trade In

Burlington Ford and Lincoln

2020 S9F0 Transit Connection Ford XLT Wagon 26,377.70$ DHS 30,950.00$ none

2020 Reg Cab, 4WD Ford F-150, 3.3L, V6 25,151.70$ R&B Dist 3 35,185.00$

Vince's GM Center

2020 Reg Cab, 4WD, 4 door Chevy Silverado 37,850.00$ Sheriff 46,150.00$ 8,300.00$

2020 Regular Cab, V8 Chevy Silverado K1500 26,997.30$ R&B - Dist 1

Colby Dodge - Burlington Auto Solutions

2020 Regular Cab, 4x4 with 8' box Dodge Ram 2500 29,132.00$ R&B - Dist 2 39,935.00$

2020 Tradesman Crew Cab, 4x4 Dodge Ram 1500 27,947.00$ Extension 27,947.00$

Tractors - mowing Per Tractor Total Yearly Payment

Rental Tractors - 3 @ District Total of 9 John Deere 6155M Cab Tractor 11,507.29$ R&B - All 103,565.61$

Mower Case IH FLX 1510 Flex Arm 47,700.00$ District 3

Ordering 3 Trailers Per Trailer Total MSRP Trade Ins

Utlity Trailer Sales of Colorado 36,300.00$ Belly Dump Trailer 88,900.00$ R&B D3 108,900.00$ 20,000.00$

Brazo Trailers 33,500.00$ Belly Dump Trailer 80,500.00$ 100,500.00$ 20,000.00$

Ranco 34,470.00$ Belly Dump Trailer 103,410.00$ 103,410.00$ -$

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PLANNING BOARD CONTRACT FOR PATTY WITZEL

The Board of County Commissioners reviewed the annual agreement for hourly rate of

pay for Planning Board Secretarial work executed by Patty Witzel.

Dave Hornung moved to approve the Agreement with Patty Witzel as the Planning Board

Secretary at a rate of $20.19/hour with the approved payout of over time if the hours in the Clerk

and Recorder’s Office and Planning Board exceed 40 hours per week at a rate of $30.29, and

there will be no annual leave, sick leave, or holidays for duties as a Planning Board Secretary,

seconded by Cory Wall. The motion was carried.

2020 PRCA APPLICATION

Dave Hornung moved to sign the 2020 PRCA Rodeo Approval Application contract fee

of $500 and PCRA dues of $800 for the rodeo July 30, 31 and August 1, 2020 together with a

total purse of $25,000 due at the end of the fair, seconded by Cory Wall. The motion was carried.

2020 WPRA APPLICATION

Dave Hornung moved to sign the WPRA Event Application with purse money of

$3,000.00 for the rodeo July 30, 31 and August 1, 2020 together with the payment of $150 due

with the application, seconded by Cory Wall. The motion was carried.

The Board of County Commissioners meeting recessed at 9:32 AM.

Dave Hornung moved to go into the Board of Public Health meeting at 9:32 AM for the purpose of

purchase orders only, seconded by Cory Wall. The motion carried.

PURCHASE ORDERS Purchase Order #1053

Dave Hornung moved to approve the Purchase Order #1053 for Public Health to GovConnections Sales Quote #24941374.01-W1 for ThinkCentre M720 Lenovo Computer totaling $765.64, seconded by Cory Wall. The motion carried.

Dave Hornung moved to adjourn the Board of Public Health meeting at 9:33 AM, seconded by

Cory Wall. The motion carried.

The Board of County Commissioners meeting reconvened at 10:00 AM.

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DELLA CALHOON – NEAHR GRANT CONTRACT

Della Calhoon presented the Northeast Region Contract for Provision of Services for the

Northeast Region Multi-Hazard Mitigation Plan that had been reviewed by Attorney Jeff Cure.

The contractor that shall develop an updated comprehensive hazard mitigation plan for Kit

Carson County will be Robert Wold of the Emergency Management Planning Services of

Denver, Colorado. The draft of the Hazard Mitigation Plan shall be due by May 15, 2020. The

proposed budget for the multi-jurisdictional Hazard Mitigation Plan for Cheyenne, Kit Carson,

Lincoln, Logan, Morgan, Phillips, Sedgwick, Washington, and Yuma Counties.

Dave Hornung moved to sign the Northeast Region Contract Multi-Hazard Mitigation

Plan with a budget of $67,000 effective December 1, 2019 to November 30, 2020, seconded by

Cory Wall. The motion carried.

JEFF CURE – COUNTY ATTORNEY

Jeff Cure gave the Board of County Commissioners updates on the Bethune Towner call

with Attorney Steve Monks about a new lease for the tower beginning in 2024. There is a

possibility of the road project going through Cheyenne County.

DECEMBER VETERANS REPORT

The VSO December Report was presented to the Board of County Commissioners to be

reviewed. There were 7 telephone calls, 5 office visits, 2 community events, 3 correspondences

received, 2 correspondences written, and 1 SF180 military record with a total of $1,075.00 in

salary on the report.

Dave Hornung moved to approve VSO December Report, seconded by Cory Wall. The

motion was carried.

The Board of County Commissioners meeting adjourned at 12:50 PM.

Submitted by: Susan Corliss, County Clerk and Recorder