omak school district………… · 2016. 9. 29. · tim engh stacy mcclellan sheila corson chris...

Omak School District…………

A Commitment to Excellence Since 1912

Creating a Future for Every Child

Our Future – A Planning Committee

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Dear Dr. Swanson:

It is with a significant sense of accomplishment and pride that I present to you this summary report of

the work of the district’s Our Future – A Planning Committee outlining their long range facility plan

recommendations. Their collective response to your request and the challenge of the Board to provide

a comprehensive facility improvement plan with emphasis on equitable teaching and learning spaces for

all students was outstanding in every regard. Additionally, your encouragement and empowerment to

look to the future have produced a long range facility plan that will be a valuable resource for the

District for years to come.

Clearly, this has been a team effort – one that I am proud to say I was a member! While the final

product reflects the values and priorities of the Committee, it also reflects the voice of many members

of the Omak community through multiple surveys and community forums. Chairman Wayne Barrett

provided solid leadership throughout the process with technical assistance from several key resources

including Greg McCracken and John Wegener, BLRB Architects, and Jon Gores, D.A. Davidson.

Thank you for the opportunity to support your work in Omak and best wishes with your ongoing facility

planning efforts to accomplish the vision ……….. Creating a Future for Every Child.

Sincerely,

Michael C. Casey, K-12 Educational Consultant

Hill International

Omak School District………… A Commitment to Excellence Since 1912



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Long Range Facility Plan – Summary Report

Table of Contents

I. Introduction & Background………………………………………………………………………………. 3

II. Board Charge to the Committee……………………………………………………………………….. 5

III. Committee Membership, Organization, and Timeline………………………………………… 7

IV. Summary of the Work ………………………………………………………………………………………… 10

A. Committee Vision Statement …………………………………………………………………… 11

B. Educational Standards ……………………………………………………………………………… 13

C. Identification of Major Facility Improvement Needs ………………………………… 17

OSPI Study & Survey – Inventory of Facilities & Existing Conditions

School Profiles

D. District Maintenance Issues …………………………………………………………………… 21

E. Data Collection ………………………………………………………………………………………. 23

Student Enrollment

Demographic Data

Housing & Growth Projections

F. Funding Considerations …………………………………………………………………………… 25

OSPI Construction Assistance Eligibility

District Bond Debt Capacity

Funding Scenarios

G. Community / School Priorities & Values ………………………………………………… 27

H. Committee Recommendations ……………………………………………………………… 29

Facility Improvement Components

Phasing Recommendation & Timeline

Phase I – Capital Bonding Recommendation

o Project – Omak Middle School

Description

Programming & Space Allocation

o Bond Amount

o Election Date

V. Committee Chair’s Message ……………………………………………………………………………. 32

VI. Appendices ………………………………………………………………………………………………………… 33

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SECTION CONTENTS

Section I Introduction and Background

This section provides a brief description of the chronology of events surrounding

Omak School District’s facility planning interest and key conditions central to a

successful facility improvement plan as well as local priorities.




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INTRODUCTION & BACKGROUND

In the fall of 2014 a meeting was requested by Dr. Swanson, Supt., to begin discussions regarding the

development of a comprehensive facility improvement plan for the Omak School District. While the

most obvious pressing need was a new middle school, Dr. Swanson preferred to approach the issue of

facility improvement from a total district wide perspective, engage community participation and

feedback throughout the process, with an outcome that would provide direction for years to come. A

participatory and transparent process outlined by representatives of Hill International aligned with Dr.

Swanson’s vision for developing a plan. It was decided to use the balance of the current school year to

do initial preparations with a community based committee beginning their work September 2015.

With the assistance of various resources preliminary plans moved forward to determine possible facility

improvement options available to the District. Fortunately, initial inquiry concerning facility

improvement support was favorable which yielded the following:

Eligible for Study & Survey grant from OSPI

Eligible for state match construction assistance – K-8 only

Voted bond debt capacity available – but limited

Following an early winter board presentation of the proposed long range facility plan process, the Board

of Directors asked Dr. Swanson to assemble representatives from the community and staff to respond to

the Board’s Facility Master Plan – Charge to the Committee, consistent with Board Policy #6900. Key

elements within the charge include:

Thoughtful direction for current and future planning

Identification of major maintenance projects

Consideration of changing demographics as well as instructional and curricular changes

Membership is to reflect a cross-section of the community and staff

The process is to transparent, participatory and communicates the work in a timely

manner

On September 9, 2015 Wayne Barrett, Chair, opened the first meeting of the District’s facility planning

committee titled – Our Future – A Planning Committee. He was joined by Mike Casey, Hill International,

and Greg McCracken, BLRB Architects, who provided technical assistance throughout the process.

Following over a year of study, analysis, feedback, and consensus building the Committee finalized its

recommendations on September 14, 2016. The comprehensive long range facility plan was presented to

the Board of Directors on September 27, 2016.




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SECTION CONTENTS

Section II Board Charge to the Committee

Prior to constituting a citizens’ based facility planning committee the Omak

Board of Directors approved a Charge to the Committee consistent with Board

Policy #6900. Reflected in the Charge is the Board’s interest to have a

comprehensive plan that will extend for ten to twenty-five years. The plan was

to specify specific projects, a timeline for those projects, initial cost estimates,

and funding options.




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FACILITIES MASTER PLAN

Charge to the Committee

Consistent with Board Policy # 6900 – Management Support / Facility Planning, this committee is

charged with the development of a district wide Facilities Master Plan (Plan), also known as a Long

Range Facility Plan. The Plan is a document which defines thoughtful direction for buildings, grounds,

and undeveloped properties of the District. The Plan will provide recommended direction for future

decisions such as renovation, construction, demolition and sale of buildings or decisions specific to

district property. Major maintenance projects should also be identified. Development of the Plan

should focus on anticipated topics and issues that are broader than facility concerns alone. These

include demographic changes, rapidly changing instructional and curricular needs, and general

education requirements based upon the vision of the District.

The Plan is to specify recommended projects, the timing and sequencing of the projects, their estimated

costs and funding source(s). The Plan should extend for a minimum of ten years to a maximum of

twenty-five years with scheduled updates every three to five years. Past district Facility Master Plans

will be used as a reference.

The committee is to be comprised of a cross-section of school personnel, parents and community

members. Opportunity for municipal agencies and civic organizations to be represented on the

committee is encouraged. The committee will develop, utilize and implement a planning process that is

transparent, participatory and communicates effectively in a timely manner to all community members

and district staff. The committee is to meet monthly throughout the 2015 -16 School Year. It is to

provide opportunity for public input which will be considered in generating the final Facilities Master

Plan. The committee shall hold its first meeting in September, 2015 and is to present its final report and

recommendation to the Omak School District Board of Directors prior to July 2016.




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SECTION CONTENTS

Section III Committee Membership, Organization, and Timeline

This section includes committee membership, committee leadership, consultant

support, and a master schedule outlining the process.




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COMMITTEE MEMBERSHIP, ORGANIZATION, & TIMELINE

Committee Membership

Wayne Barrett, Chair Jordan Sackman Guin Joyce

Kathy Miller Don Pearce Ann Talbot

Chris Miller Cathy MacDonald Kathie Brown

Katy Christoph David Kirk T. Lewis

Dennis Carlton Scott Haeberle Lauren Miller

Ralph Malone Ryan Christoph Jack Schneider

Erik Swanson Michael Porter Sheila Crowder

Tim Engh Stacy McClellan Sheila Corson

Chris Blackman Joseph LaGrou Nancy McClellan

Gary Tonasket Summer Olson Tracie Tonasket

Teresa Medina

Organization

Planning Team Membership

District Erik Swanson, Supt. Wayne Barrett, Chair

Scott Haeberle, Fiscal

Consultants Greg McCracken, BLRB John Wegener, BLRB

Mike Casey, Hill Intl.

Committee Meetings – Eleven monthly committee meetings were held September 2015 through

September 2016. See district master file for agendas and minutes for each committee meeting.

Facility Tours – Committee members toured all district buildings, grounds, and property.

Community Input – Several Thought Exchange surveys focusing on facility improvement issues

were conducted during the long range facility planning process and two community forums were

conducted.

Board Presentations –

Monthly Board Updates Throughout

Interim Board Update – June 23, 2016

Board Work Study Session – September 21, 2016

Final Board Presentation – September 27, 2016




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Timeline

Refer to Appendices for master schedule of timeline and activities. This master schedule was

prepared consistent with the Board’s Charge to the Committee completion date. However, a delay

associated with property inquiries resulted in an agreed upon completion date of September 2016.

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SECTION CONTENTS

Section IV Summary Report

The following components of the Executive Summary reflect key long range

facility planning topics and products reviewed and developed by the Committee.

Additional material presented to and reviewed (e.g. meeting agendas and

minutes) by the Committee can be found in the complete file located in the

superintendent’s office.




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SECTION CONTENTS

Section IV. A Facility Planning Vision Statement

The Committee’s Facility Planning Vision Statement reflects the priorities and

values held by members of the Committee as well as those perceived to be

important to the Omak community at large. The Committee went through a

process of development, refinement, and final approval. It has been used as an

important reference when evaluating a number of recommendations to ensure

alignment and consistency.




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FACILITY PLANNING VISION STATEMENT – 2016

Current District Guiding References

Vision Success Through Aligned, Intentional, and Meaningful Programs

2015-17 Board Goal #1 Project and prepare for future facility needs including

successfully funding changes and specific facilities plans

Facility Planning Committee Vision Statement – Our Future

For the past 104 years skilled educators and staff have dedicated their time, energy, and talents

to deliver to Omak’s youth a quality educational program. In response to those efforts over time, the

citizens of Omak have given generously to support all aspects of the educational program, and in

particular the District’s facilities. Through the years those facilities have been modernized, expanded,

and built new to address perceived student needs. It is the desire of this committee – Our Future – to

address current facility needs as well as plan for the future, and to do so with these guiding values:

All students will have a common school/grade experience;

Safety and security issues are of the highest priority;

Improvement efforts are developed in a manner that is both fiscally responsible

and cost effective given the best information available at the time;

To the degree possible, all schools will provide equitable educational spaces that

support the ability to adapt to changing instructional needs;

Because Omak Schools belong to the community they will be designed and

operated in a warm and welcoming manner for students, staff, and visitors as

well as accessibility to specialized areas of interest to the community; and,

While schools must be sustainable over time, proactive planning for

modernization, expansion, or replacement is to be proactive and ongoing.

With these values as a guide, the Committee visualizes implementing a plan that, over time, will

influence district facilities by becoming more common in quality and efficiency, mitigating outstanding

major maintenance issues, addressing current safety and security concerns, and planning for the future.




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SECTION CONTENTS

Section IV. B Educational Standards

Educational facility design is influenced by a number of important factors,

among them the kinds and number of spaces required to support the

educational program. Specific district influences such as adopted curricula,

school size, classroom size, special programs, and scheduling are key.

Additionally, district and community values have a major influence as well. The

accompanying Construction and Organization Standards is the first document

for the district and as such, will likely be further developed.




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OMAK SCHOOL DISTRICT – SCHOOL FACILITY CONSTRUCTION AND ORGANIZATION STANDARDS

Grade Configuration – The District believes the organization of grade levels is best influenced by the

number of transitions between schools – the fewer the better

Recommended Organization

Elementary Grades Preschool – 4th or 5th

Middle School Grades 5th - 8th or 6th – 8th

High School Grades 9th – 12th

School Size

Recommended Standard

At elementary level, school size to accommodate grade level

teams of 5 to 6 teams.

Design options to address potential growth should not exceed

school size beyond 500 students.

School Site


Location

Acreage

Elementary – 5 acres, plus one additional acre per 100 students

Secondary – 10 acres, plus one additional acre per 100 students

Note – State now emphasizes that school sites will be of

sufficient size to provide for the health & safety of the school

enrollment as well educational program needs.

Playground & Sports Fields (Including OMS)

Parking for Staff & Visitors

Class Size Targets – To the degree possible given program decisions, facility limitations, staffing

availability, and financial resources district learning spaces should be designed for the following targets:




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Recommended Standard –

Grade Size

Pre - Kindergarten 17

K – 3rd 17

4th – 5th 23

6th – 12th 25

Middle School SPED 15

High School SPED 15

Note – Initiative 1351 Washington Class Size Reduction Initiative recommended:

Kindergarten – 3rd Grade No More Than 15 -17 Students

4th – 12th Grade No More Than 22 – 25 Students

Program Space – Classroom size and school size program space calculations vary depending on program

requirements. Student classroom space and school capacity will be guided by the following:

Recommended Standard –

Student Classroom Spaces Minimum of 960 Sq. Ft.

Special Program Spaces Program Specific

HS Music to PAC Life Skills Rooms

Separate OMS Music Program (Kitchen & Shower)

Auxiliary Special Services Auxiliary Learning Spaces

MS CTE Program (Electives/Shop)

Preschool Components

Sufficient Classrooms to Accommodate Class Configuration

Based on Age

Separate Kitchen & Cafeteria

Life Skills Center

Divided Playground Spaces

Pre, 1-2, 3-5

Gym

Auxiliary Areas

Recommended Minimum

Cafeteria Common Areas

Performance Multiple Use

Community Use Storage

Gymnasium Locker Rooms (Age Appropriate)

Full Kitchen/Modernize/All Schools

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Health, Safety & Security


Entrance Visibility Exterior Access Control

Communication Interior Access Control

VOIP (Voice Over Internet Protocol)

Sufficient Water & Restrooms Stations

Locker Rooms

Secure Lockers & Showers

Laboratories

Recommended Standard – Alignment with current curriculum.

Technology

Recommended Standard – Refer to district plan.

Pedestrian & Vehicular Traffic


Separation of bus, pickup, and pedestrian traffic.

Facility Replacement


Modernization vs. Replacement – 80% Rule

Approved 2-10-16

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SECTION CONTENTS

Section IV. C Identification of Major Facility Improvement Needs

This section contains a summary of two facility evaluation perspectives. The

first is a summary of the work completed by BLRB Architects contracted to

complete a formal evaluation using the Office of Superintendent Public

Instruction (OSPI) Inventory and Condition of Schools (ICOS). The complete

Study &Survey can be found in the superintendent’s office for review. Second, a

set of school profiles for each of the four schools prepared by each principal

from a user perspective.




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IDENTIFICATION OF MAJOR FACILITY IMPROVEMENT NEEDS

OSPI Study & Survey – Inventory of Facilities & Existing Conditions

Omak High School

Square Footage Built

Building A 78,326 SF Original 1950, Bld. A 1978, Modernization 2009

Building B 29,730 SF 1950

CTE 23,812 SF 2009

Auto Shop 3,800 SF 1968

OSPI – Information & Condition of Schools – Assessment

Building A 85.46% Good Condition

Building B 86.74% Good Condition

CTE 98.74% Excellent Condition

Auto Shop 70.02% Fair Condition

Omak Middle School


Total Building 65,395 SF Original 1948, 1982 & 1988 Addition & Mod.


63.36% Poor – Fair Condition

East Omak Elementary


Total Building 43,581 SF Original 1958, 1972 &1988 Addition & Mod.


70.87% Fair Condition




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North Omak Elementary


Total Building 48,769 SF Original 1970, 1988 Addition & Mod.


74.19% Fair Condition

Additional Facilities

Non-Educational Facilities

District Office

Maintenance & Operations Building

Stadium – Concessions & Restrooms

School Profiles – Principals of each school facility were asked to prepare a school profile that included

school size, grade configuration, staffing and a list from a user’s perspective of the facility’s attributes

and challenges. Listed below are key challenges identified by each principal. See Appendices for full

report.

Omak High School – Prepared by David Kirk, Principal

Key Challenges

Shared space with middle school for all music programs

Seven (7) points of entry into building that are not supervised / secure

B-Wing was not remodeled in 2007 – needs general improvements

Omak Middle School – Prepared by Kathy Miller, Principal

Key Challenges

Small gym with poor locker room and restroom facilities

Lack of sufficient office space requires shared spaces

No space for culinary or shop programs

Life Skill programs do not have adequate facilities for program needs

Insufficient conference space and limited storage

Student lockers are old and poor quality

Hallways are too narrow

PE classes get bumped by High School programs

No playground space or music room

No common areas for students to gather

Sound system does not reach all areas of building

Entry area is not safe from intruders and no surveillance equipment

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East Omak Elementary – Prepared by Ryan Christoph, Principal

Key Challenges

Building is well maintained but aging requiring more attention

Carpeting needs replacing

Proper ventilation is a concern

Insufficient parking and proximity to highway is a concern

Reoccurring water damage due to pipers rupturing

Hallways are too small for student population

North Omak Elementary – Prepared by Jack Schneider, Principal

Key Challenges

Limited gym space combined with large classes and multiple use

of gym prohibits kindergarteners from receiving PE

Portables #1, 2, and 3 need to be replaced and relocated in a

more visible area

Covered play area would provide additional options for poor

weather days

New testing requirements suggest a need for greater grade

level intercommunications in a grade 1st to 5th building

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SECTION CONTENTS

Section IV. D District Maintenance Issues

District staff have compiled a list of prioritized deferred maintenance issues for

facilities district wide. The accompanying list will be reviewed annually by

district officials to identify priority projects that can be funded with general fund

resources and those requiring alternative funding support.




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MAINTENANCE ISSUES AND TIMELINE

Maintenance Location Est. Start

Urgent Items (Due to age or safety)

Telephone System District Wide

Door Locks & Key Systems District Wide

Intercom Systems Middle & East Schools

CCTV Systems District Wide

Fire Alarm Controls Middle & East Schools

Limited Security Controls District Wide

Poor Parking Lot Lighting District Wide

Administration Building

Maintenance Shop

Football Field Lighting High School

Parking Lot Asphalt Replacement District Wide

Storage District Wide

HVAC Controls & Equipment District wide

Football Bleachers High School

Camp D road / updates Camp D 4/1/16

Pending Items

Carpet / Flooring Replacement District Wide

Lift Station East School

Sidewalk Replacement District Wide – Middle School

Roof Replacement Maintenance Shop

Preventative Items / Budgetary

Carpet / Flooring Budgetary Scheduled Summers/budget

Lift Station 2016 Summer Schedule

Air Quality Filter Changes & Monthly

Maintenance Schedules

Door Hardware Budgetary work Order Process

Fence Repair & Updates Budget Yearly Yearly Budget

Parking Lot Asphalt Sealing & Replacement Budgeted & Scheduled Summer/2016

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SECTION CONTENTS

Section IV. E Data Collection

During the course of the facility planning process members of the Committee

were provided information useful in forecasting future facility needs by looking

at projected student enrollment, population demographic changes, and housing

and economic indicators related to forecasting future student growth. It

appears after review and discussion short term, a conservative facility growth

estimate would be accurate.




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DATA COLLECTION

Student Enrollment – Chapter 3 of the Study & Survey, completed by BLRB Architects, provides a

forecast for future student enrollment based on recent enrollment figures projecting these out for the

next six years. Using recent and current cohort data for the next six years only a “slight” increase is

anticipated. The Committee has determined for middle school planning purposes school size should be

in the 400 student range allowing for some future growth. Future modifications to existing elementary

schools will also reflect a conservative growth estimate.

Demographic – Drawing from Chapter 3 of the Study & Survey, completed by BLRB Architects, it

interesting to note that while overall student enrollment forecast represents only a “slight” increase

over the next six years, according to the 2010 Census, there has been a rather significant decline in

population for ages 5 to 17 years – 19.08%. The most significant change in population by race includes

Black or African American – an increase of 237.50%.

Housing and Economic Growth Projections – Efforts to contact key community individuals familiar with

housing and economic growth for the Omak area were met with limited response. However, thanks to

several individuals a number of informative perspectives were obtained. Listed below are perceptions

and observations shared by individuals associated with city government, economic development

support, and home financing all suggesting a potential for limited future growth.

Future retail business growth appears to be focused in north Omak.

Considerable opportunity for retail expansion.

Motel & hotel revenues have increased but Canadians tend to spend extended

time farther north.

In recent past the housing inventory was fairly well consumed by retired people

looking for reasonable housing costs.

Prior year only one housing start was recorded.

Housing parcels are available within the urban growth area.

Recent low income housing project added 40 units but there remains a shortage

of rental housing.

Overall, based on the above data and community awareness the Committee did not incorporate a

significant growth factor for any of the facility components for the duration of the proposed long range

facility plan.




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SECTION CONTENTS

Section IV. F Funding Considerations

While the Charge to the Committee was not to develop a specific bond amount

proposal, the Charge did request estimated costs and funding sources. With the

assistance and expertise of Jon Gores, D A Davidson, the Committee was

presented key financial information necessary to establish the District’s ability

to raise funds for school construction. Additionally, BLRB Architects, working

with OSPI were able to estimate the Districts School Construction Assistance

(State Match) eligibility. Based on preliminary cost estimates provided by BLRB,

the Committee was able to develop a Phase I bond proposal. This section

contains a summary of this information.




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FUNDING CONSIDERATIONS

State Funding Assistance Estimates – Determination of preliminary estimates for state funding

assistance was achieved through the efforts of BLRB Architects and John Heinley, OSPI Eastern Regional

Coordinator. These estimates are based on the District’s current 73.12% State Matching Ratio. For

planning purposes the Committee used the below estimates.

Omak Middle School $7,700,000

East Omak Elementary $5,600,000

North Omak Elementary $5,500,000

Omak High School Currently Not Eligible

Bond Debt Capacity – Washington State schools are limited to a total bond debt capacity of 5% of the

district’s assessed valuation. Based on Omak School District’s assessed valuation as of September 1,

2015 and outstanding bonds, the District’s voted debt capacity is $25,234,369. See Appendices for DA

Davidson Debt Capacity Analysis.

Bond Funding Scenarios – Given initial cost estimates for a new middle school that exceed the District’s

current bond debt capacity, Jon Gores, DA Davidson, provided several scenarios in the $26 Million to

$30 Million range for the Committee to review. These options provided a means for the District to

obtain sufficient funding to meet estimated costs thus allowing the Committee to move forward with a

new middle school recommendation. See Appendices for Scenario #6.




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SECTION CONTENTS

Section IV. G Community / School Priorities & Values

Within the Board’s Charge to the Committee was language emphasizing the

importance of community participation and input. Throughout the process all

meeting agendas and minutes were posted and available to interested parties.

Additionally, the District contracted with Thought Exchange, an online survey

program, to conduct a community wide exchange of ideas on a number of key

district topics of interest, including facility planning. Also, two community

forums were conducted to seek further community input regarding specific

aspects of the planning process.




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COMMUNITY / SCHOOL PRIORITIES & VALUES

Thought Exchange Facility Improvement Response – Thought Exchange survey results relative to facility

improvement issues was shared with the Committee in early January. A brief review of the data

identified the following priorities and values –

Building Renovation & Improvements Highest Priority

Grade Configuration Options / Modifications Cost Concerns

General Feedback Middle School Environment

Academic Success & Facilities

Are a Higher Priority Than Athletics

Facility Infrastructure

Renovate / Replace #1 Replace Middle School

#2 Replace MS & East Elem.

Athletic Facilities Support Investing

Concern for Location

Following this review members of the Committee were asked to identify their four priorities from which

the highest two priorities were identified - #1 – replace Omak Middle School & #2 replace East Omak

Elementary.

Community Forum #1 – The first community meeting provided a general overview of the process and

progress the Committee had made over the past few months. Three middle school scenarios were

presented to those in attendance for their feedback which was recorded on charts for display. Members

of the audience were then asked to identify their top 5 priorities and/or those statements with which

they most agreed. Listed below are the four top responses –

Of the three scenarios reviewed members of the audience preferred a middle

school location other than on the current property or the use of the District’s 10

acre parcel.

Potential property adjacent to North Omak Elementary was of high interest.

Concern for impacting adjacent neighborhood with evening activities and

pedestrian concerns were expressed over the potential location of a school on

the 10 acre parcel.

Concern for ongoing safety issues on the athletic fields the district uses.

Community Forum #2 – The second community forum focused on committee progress, property

interests, and next steps in completing the long range facility plan. A number of comments were shared

in support of the work of the Committee and appreciation for sharing in detail this work. In a group

response those in attendance gave a strong level of support for the District’s interest and inquiry into

properties adjacent to North Omak Elementary.




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SECTION CONTENTS

Section IV. H Committee Recommendations

Utilizing the various forms of information brought before the Committee for

review and consideration, the Committee developed a comprehensive list of

facility improvements. These components were then prioritized given public

input and financial parameters to form a phasing approach over time. Phase I

(replacement of the middle school) required more specific detail including

programming and space allocation definition, cost estimates, bond package

scenarios, and an election timeline.




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COMMITTEE RECOMMENDATIONS

Facility Improvement Components – Members of the Committee identified the following facility

improvement components to be of the highest priority given the current information available.

Property Acquisition – Recommend additional property for a proposed new middle school.

Initial district investigation has focused on property adjacent to North Omak Elementary which would

encourage further development of a centralized campus. Additional properties are also encouraged to

be reviewed. Detailed information can be found in the Study & Survey – Chapter 8.

New Middle School – Recommend building a new middle school to accommodate 400 students

in grades 6th through 8th, location to be determined but first priority is property adjacent to North Omak

Elementary. Initial design shows the school to be around 77,000 square feet to accommodate district

program interests. Detailed information is contained within the Study & Survey – Chapters 7 & 8.

Middle School Re-Use – Committee values support responsible re-use of the 1988 wing of the

existing middle school that include several possibilities – maintain Stevens gym as an auxiliary gym for

the High School, dedicated space for PAC support, and district administrative office space. Detailed

information is contained within the Study & Survey – Chapters 7 & 8. An example of site utilization is

located in Chapter 2.

Athletic Field Improvements – Recommend a new athletic complex that includes an 8-lane all-

weather track, football/soccer fields, varsity baseball field, two softball fields and sufficient parking,

ideally located on property adjacent to the new middle school complex. Detailed information is

contained within the Study & Survey – Chapter 8.

Elementary School Improvements – Recommend further consideration for a potential K-5

campus at North Omak Elementary. Depending on future district circumstances and priorities, specific

modernization and additions have been identified for both East Omak elementary and North Omak

Elementary. Detailed information is contained within the Study & Survey – Chapters 7 & 8. An example

of site utilization is located in Chapter 2.

Early Childhood Learning Center – Recommend an 8,000 SF to 12, 000 SF early learning center to

be located adjacent to North Omak Elementary. Detailed information is contained within the Study &

Survey – Chapters 7 & 8. An example of site utilization is located in Chapter 2.




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Auxiliary Gym – Recommend a future auxiliary gym to replace the aging Stevens Gymnasium.

Detailed information is contained within the Study & Survey – Chapter 8.

Omak High School Facility Improvements – A number of facility improvements were identified

and reviewed by the Committee. They include – music/performing arts, kitchen upgrades, culinary arts

program, science lab, auto shop, CTE program expansion, and B-Wing. Due to funding availability at a

later date these items were rated as a lower priority and therefore costs and scope of programs were

not finalized but should be part of ongoing long range facility planning.

District Wide Improvements – In addition to the potential re-use of the middle school for district

administrative offices the Committee acknowledged the need for a district warehouse. As a low priority

cost and scope were not finalized but should be part of ongoing long range facility planning.

Phasing Recommendation & Timeline – Consistent with the Board’s Charge to the Committee the above

referenced facility improvement components have been prioritized and sequenced over time to develop

a multi-year plan – a long range facility plan. This plan proposes facility improvements for the next

twenty-one (21) years. Factors influencing this timeline include perceived needs and priorities, the

district’s bond debt capacity limits, State Match eligibility, and Study & Survey eligibility. See

Appendices for BLRB’s Long Range Facility Plan Timeline.

Phase I Capital Bond Recommendation – New Middle School

Project – New Omak Middle School

Description – the new middle school concept will be a two story structure designed to

support a student enrollment of 400 students to be located on a different site than the current middle

school location. Currently, the District is negotiating with property owners adjacent to North Omak

Elementary as this site has been identified as a preferred location. See Appendices for property

locations.

Programming & Space Allocation – Based on conversations with staff and district

officials, preliminary programming and space allocation determinations were established to provide a

baseline from which to develop the middle school’s necessary size and scope. See Appendices for

programming and space allocation materials.

Bond Amount – Given preliminary cost estimates and budget assumptions along with

initial State Match eligibility estimate, a local bond amount in the neighborhood of $30,000,000 will be

necessary to fund this recommendation. See Appendices for BLRB’s Scenario for Planning and Budget

Assumptions.

Election Date – A bond measure put before the community as early as February or April

2017 would be ideal.

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COMMITTEE CHAIR’S MESSAGE

September 21, 2016

Omak School District’s first ever long range facility plan containing district wide recommendations for

years to come is a result of months of effort by a dedicated group of stakeholders serving on the

facilities planning committee titled, Our Future – A Planning Committee , along with technical

assistance. The Committee embraced the Board of Directors – Charge to the Committee – working over

a period of thirteen months. The Committee became aware of current and pending facility

improvement needs and limitations, staff input as to the adequacy of each building in supporting the

instructional program, projected enrollment and housing estimates, along with a host of other relevant

information. The final product reflects recommendations aligned with Board priorities, community

values, committee vision, best practices, best information available at the time, as well as maximizing

potential State Match Assistance for Phase I – a new middle school.

While past school boards, prior administrations, and maintenance staff have done a commendable job

of monitoring and addressing many facility issues within available resources, this plan provides the basis

from which the District may take consistent steps in ensuring equitable educational facilities for all

students as well as building facilities that will support contemporary instructional and educational

demands. I trust the work of all those who participated in the process will be valued by influencing

facility decisions for the near future and years to come.

To those that so generously gave of their time and expertise along with our planning team members –

job well done!

Wayne Barrett

Committee Chair





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APPENDICES

Page

Master Schedule ………………………………………………………………………………… 34

School Profiles ……………………………………………………………………………………. 37

Omak High School

Omak Middle School

North Omak Elementary School

East Omak Elementary School

Omak School District Bond Debt Capacity Analysis ……………………………… 47

Omak School District Tax Impact Analysis for Scenario #6 ………………….. 48

Long Range Facilities Planning Timeline …………………………………………………. 50

New Middle School Site Options Adjacent to North Omak Elementary……. 51

New Middle School Programming & Space Allocation ……………………………… 52

New Middle School Planning & Cost Assumptions ……………………………….. 58

New Middle School Planning & Budget Assumptions ………………………………. 60




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Facility Planning Services – Components & Schedule

March – September 2015

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October 2015 – March 2016

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April – October 2016

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Producing Life Long Learners and Active Citizens

Long Range Facility Planning – School Profile Retrieval Sheet

Omak High School – Grades 9-12

Building Background

Original Construction Date - ??

Subsequent Additions & Remodeling - Remodel completed the fall of 2007

School Site – Three buildings, one location 20 South Cedar Street, Omak WA 98841 (A&B Wing,

CTE Building, Auto Shop)

Major Facility Improvements Needing Attention

Design Capacity / Teaching Stations – 41 classroom/ Teaching locations (including CTE and Gym)

Community Utilization – Several spaces partnered during the day (GEAR UP, College Bound) and

beyond the day (Welding – WVC, Library - Civil Air Patrol)

Staff and Instructional Organization

Certificated Staff

1 Principal (1.0 FTE)

1 Assistant Principal (1.0 FTE)

1 CTE Director/ Alternative Principal (0.5 FTE)

1 Athletic Director (0.5 FTE)

26 Regular Classroom Teachers (including Highlands High School)

9 Instructional Supports (JOM, ELL, Special Education)

6 Specialized Programs (Student Assistance Specialist, Psychologist, Counselor, Nurses,

GEAR UP)

8 Secretarial Support (including Highlands)

Student Demographics:

May 2015 data (P-223 report)

9th grade – 103

10th grade – 101

11th grade – 96

12th grade – 62 (graduated)

October 2013 data (OSPI Report Card)

49.1% Male, 50.9% Female

Hispanic: 21%

Native American: 28.4%

Caucasian: 44.2%

Two or more Races: 6.4%

Free or Reduced Meals: 56.7%

Special Education: 15.3%

Bilingual/ Migrant: 3.1%

Section 504: 2.8%

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Student Transfers

IN from Other School Districts

OUT to Other School Districts

Facility / Program Overview

Attributes

Shared access to the Performing Arts Center

Largest Gym in the league – part of the 2007 remodel

All educational rooms equipped with document camera, LCD projector with Chromecast

2015-2016 school year, student will each have an individual Chromebook (1:1 technology to

student ratio)

Student Commons – based on remodel request.

Two student use computer labs

Career Center

Library staffed with secretary

Dedicated office space for administration and secretarial support

Dedicated classrooms for Special Education and Life Skills classes, with full lab

Adequate parking for students, staff and community.

The overall space is clean and well maintained by maintenance team

Challenges

Shared space with middle school for all music programs

Seven point of entry into building that are not supervised – security issues

B-wing was not remodeled in 2007 – needs general improvement

Committee Notes

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Omak Middle School – Grades 6-8

Building Background

Original Construction Date

- 1928 Stevens Building constructed for use as the high school

- 1948 Emert Building constructed to house primary grades plus kindergarten

Subsequent Additions & Remodeling

- Stevens Gym added to Stevens Building in 1955 ($82,337)

- Fire on Feb. 7, 1970; left only Stevens Gym

- Remodeling of Emert Building in 1977 (used for grades 6-8)

- 1988-89 project included science and computer classrooms, a multipurpose lunchroom gym

and the PAC

School Site houses grades 6-8

Major Facility Improvements Needing Attention:

- More classroom spaces (at capacity at present)

- More office space (several people are sharing office space)

- Addition of a real playground

- A larger and more modernized gym with floor that is not warped and bleachers to

accommodate the crowds.

- Locker rooms that actually function. There is not a proper stall for going to the bathroom in

the present ones.

- Most lockers in gym do not work and cannot be fixed due to age.

- Hallways are too narrow for traffic.

- Security system is totally inadequate. Need cameras and such.

- Need an uncarpeted Commons area for students to gather.

- Need a sound system for emergency announcements.

- Bell system is antiquated.

- Heating/cooling system has been improved but still needs work.

- A conference room is needed for meetings.

- Sixth and seventh grade classrooms are currently separated by an accordion wall, causing a

problem with instruction due to noise interference.

- Counseling area needs a place for group sessions.

- We would like to offer home economics and wood shop as electives, but we do not have

classroom spaces set up for that.

Design Capacity / Teaching Stations

- 18 rooms used as classroom spaces (one being very tiny)

- Two computer labs for teaching

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- Gym space

- Art room with tiny kiln room (needs to be enlarged and enhanced for safer facility)

- Library

Community Utilization

- Continual (rarely not shared with the community)

- PAC, dressing rooms, MPR, Stevens Gym and library are constantly used by the community

for plays, concerts, garage sales, community sports, health fairs, and so on.

-


Certificated Staff

1 - Principal

.5 - Assistant Principal

17.17 - Regular Classroom Teachers

3.83 - Specialized Programs (LAP Math 180, LAP Reading, ELL, Special Education)

1 – Counselor

Classified Staff

3.5 - Secretarial Support (Head Secretary, Attendance, Librarian, Registration)

Instructional Support

1 - Special Services Room

5 - Special Education paras (and other duties for a few)

2 - Read 180/Math 180 paras (not full time)

1 - ELL para (one period)

Grade Configuration / Enrollment / Demographics

Grade 6/7/8 English/Language Arts classes; range of 16 – 30; mixed ethnicity

Grade 6/7/8 Math classes ranging from basic math to Algebra; range of 16 – 30; mixed

ethnicity

Grade 6/7/8 Social Studies classes; range of 16 – 30; mixed ethnicity

Grade 6/7/8 Science classes; range of 16 – 30; mixed ethnicity

Grade 6/7/8 PE and elective classes; range of 16 – 30; mixed ethnicity

Grade 6/7/8 Academy classes; range of 15 – 20; mixed ethnicity

Free / Reduced is about 65%

Student Transfers

IN from Other School Districts – 98 total*/29 juvenile

OUT to Other School Districts - 88 total */ 30 due to juvenile

Some of these students withdrew to go to juvenile lock-up and then returned. The number

shows total, which includes some students who had to withdraw and reenter more than once.


Attributes

Full service food program with kitchen

Dedicated office for administration with small area for office staff

One staff restroom in office and one in staff lounge

Dedicated classroom space for special education learning resource rooms and lifeskills room

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Two self-contained computer labs – one for technology class and one to be shared with other

classes on a sign up basis; one small lab for Math 180

All students have lockers

The Performing Arts Center is state of the art

There is an area for students who have discipline issues (ISS room).

Challenges

One very small gym with poor locker rooms and restrooms, inadequate seating for events, and

little storage space

Lack of office space causes need for some to share space

Staff lounge lacks cooking area

No space for doing woodshop or home economics, two requested electives

Lifeskills room and special education resource rooms lack kitchen facilities; lifeskills room is a

converted storage area.

Very little storage space

Tiny conference room

Lockers are very old and run down

PE class gets bumped from their class space for OHS blood drives, OHS music festivities and

other events.

Halls are very narrow and therefore crowded.

Science rooms lack lab space and updated equipment. These are very inadequate for middle

school curriculum needs.

No real playground for students at lunch and before school.

No Commons area for students to gather.

When weather is bad, students have to wait outside in an open area for buses. There is no

covered or enclosed area.

There is no music room at the middle school, so students must walk to the high school facility.

Little space for patrons to wait or stand.

The entry way is not safe from intruders.

The sound system does not reach all rooms.

The library is in need of a better design to allow learning centers.

There is no surveillance equipment.

Committee Notes

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North Omak Elementary School – Grades Preschool, Kindergarten, 1st and 2nd

Building Background

Original Construction Date: 1988-90. Building burnt down in 1987.


Added a two classroom portable in 2009

Office area re-carpeting and remodeling 2010

Interior painting 2012

Addition of new Portables 2013

New Gym Floor 2014

New Roof 2014

New Hallways and entrances flooring 2015

School Site

Consists of 3 pre-1987 portables, 1 2009 2-room portable; and 2 2014 2-room portables,

1 storage pod (10 x40), and a main building.


Carpeting, in all but the hallways, needs to be replaced.

Additional room may be needed for growing population and technology needs.

Outside trim needs to be painted and there is some fascia work needed.

More playground equipment would be helpful.

The school consists of 31 classrooms with bathrooms, 5 small instructional rooms, 8 offices, 4

SLP therapy rooms, 1 OT therapy room, a kindergarten common area, a large assembly area/preschool

gym, a gymnasium with a stage/music room and a kitchen for serving lunch attached as well as PE

storage and Food service storage rooms. There are 6 hallway restrooms, 3 janitor’s closets, a common

work room, a copy /storage room, 3 grade level supply rooms, 2 outside bathrooms, 3 play areas, a ¼

mile paved track and several pieces of playground equipment.


North is used by many community groups in the evenings including sports, Special Olympics, weight

watchers, and by the after-school program.

‘


Certificated Staff 30

Classified Staff 45

Regular Classroom Teachers 23

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Principal 1 (K-2) .5 (ECEAP)

Instructional Support- Music, P.E. (1 & 2), Library, Language development,

Computers (K)

Specialized Programs Resource Room, LAP, Migrant, Counselor, JOM

Secretarial Support 3


Preschool: 6 classrooms Apx. 100 children & 40 co-op preschoolers.

Grade K: 8 classrooms 136 children (8/12)

Grade 1: 6 classrooms 147 children (8/12)

Grade 2: 6 classrooms 130 children (8/12)

Free / Reduced: 76%

Ethnicity

25% Hispanic

15 % Native American

10% mixed race

3% Pacific Islander, Black, Asian.

47% Caucasian

Student Transfers

IN from Other School Districts

OUT to Other School Districts


Attributes

1. Full Gym with storage and a stage used as a music room.

2. Food Service: Children come to the gym to pick up food and then take it to their classrooms

except for two classes in the portables who eat in the gym with their teacher supervising.

3. 2 computer labs, one for 1st and 2nd grades and I for kindergarten.

4. The kindergarten computer lab shares a room with Extreme Challenge, and Extreme challenge

occupies a third of our storage pod.

5. Unused, but good, furniture is stored in the courtyard under the eaves. It will not fit in the

pod.

6. Dedicated classroom spaces for LAP reading, the computer labs, Language Development,

Migrant/Resource Room, Sp.Ed life skills.

7. Small offices serve as offices or small therapy rooms for JOM, reading, speech, sign language,

blind/deaf support staff, early childhood services and school nurse.

8. Dedicated office space for a conference room, secretaries, counselor, and rooms that are

shared with OBHC, staff, and CPS.

9. We have good parking for daily use but not enough for events.

10. We have 2 small playgrounds for pre and K, and a large playground for all children.

11. Although our fire alarm system seems a bit sensitive, overall the air quality in the building is

excellent with the exception of the music room / stage which is improving with ventilation

cleanings.

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12. We have a great roof and great entrance and hallway flooring and new concrete for our pre-

school portables.

Challenges

1. Our kindergarteners do not have P.E. because of the large classes in First and second grade

and the limited amount of time the gym can be used each day due to the fact that the gym is

also our serving area for all classes and the eating area for two classes on blustery days.

2. A second gym or a dedicated area for a cafeteria would be very helpful and would take the

pressure off the gym.

3. Portables 1, 2, and 3, are older than dirt and it would behoove us to replace them and

reconfigure their footprint so that the center preschool playground would be visible to law

enforcement. (This has been requested by the Omak PD.)

4. A covered play area on the big playground is on the staff’s wish list and would allow us to

play outside on very rainy days instead of having to be inside for movies and such. Rainy days

accounted for only two days last year, but usually we are in for about 14-18 days per year.

5. Once upon a time, there were plans for an early childhood center for Birth thru Kindergarten

to be built to the North of the school with North housing 1st – 3rd grade. But a EC center with a

1 to 5 building would seem more practical in light of the new testing atmosphere around the

country which would further grade level intercommunications and planning.

Committee Notes

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East Omak Elementary School – Grades 3-6

Building Background

Original Construction Date

1958


The original building, which is the center part of the building contains the offices, eight

classrooms and gymnasium. The 1972 addition included a round, open concept, design,

which has since been converted to classrooms. The 1988 addition added four

classrooms, music and art rooms, a kitchen and a larger gym. The building received all

new floor finishes in the early 2000’s as a result of state emergency repair grant.

The building entrance was remodeled in 2014 to accommodate a secure entry into the

building. The entrance included two sets of electronically managed secure doors,

relocating the school office to the front of the building and installing bullet proof glass

between the office staff and those entering the building.

The roof was remodeled in 2014 by installing new roofing material.

During the 2014 summer, the black top parking lot and the black top playground were

resealed.

During the 2015 summer, the black to the west of the school and where the bus

transportation loop is located was replaced.

School Site

715 Omak Avenue, Omak WA 98841

The building sets on a large flat site, with adequate parking and on-site circulation. The

connection to the street, which is a state highway has been improved with sidewalks

and crossing identification.

The building structure is a combination of concrete masonry units and frame

construction with brick facing materials. The roof is a low pitch structure on open web

and wood trusses. Floors are slab on grade.


Generally the building is in ok condition. The current hvac system is working but the

ventilation within the 5th grade hall way needs to be improved. The current ventilation

system is aging.

The carpet in most of the classroom is in need of being replaced.

Parking has become an issue in front of the building. Accommodating parking for both

staff, parents and those students being picked up has been difficult.

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Design Capacity / Teaching Stations

The current facility provides room for 20 full size classrooms, 1 gymnasium, 1

cafeteria/multi-purpose Room, 1 library, 10 office spaces and 1 food service kitchen


The community primarily schedules the use of the Gym and the Cafeteria/Multi-purpose

room. The local soccer league schedules the use of the playground for games.


Certificated Staff

Principal= 1

Counselor= 1

Regular Classroom Teachers= 16

Specialized Programs= 8.5 (SPED, JOM, Bilingual, PE, Computers, Music, Library)

Classified Staff

Instructional Support= 12

Cook= 1

Custodial= 2

Secretarial Support= 2


Grade Three: 5 Teachers /110/48% White, 20% Hispanic, 32% Native American

Grade Four: 6 Teachers/120/48% White, 20% Hispanic, 32% Native American

Grade Five: 5 Teachers/110/48% White, 20% Hispanic, 32% Native American

Free / Reduced: 78%

Student Transfers

During the 2014-15 school year, 55 students transferred in or out of the building. Many

of which transferred back and forth from another district multiple times.

IN from Other School Districts = 35

OUT to Other School Districts = 20


Attributes/Challenges: The facility as a whole is in need of replacement. Multiple times over the

last few months, water pipes have burst in the ceiling causing water damage in classrooms. The floor

plan and layout of the facility does not flow. Hallways are small and require lines to be painted on the

floor providing a guide for safe passing.

Committee Notes

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Omak School District No. 19

Debt Capacity Analysis


Voted Debt Capacity

2016 Bond Assessed Value $ 631,887,371

Statutory Capacity Rate 5.000%

Total Statutory Capacity $ 31,594,369

Less: Outstanding Voted Debt $ (6,360,000)

Less: Outstanding Non-Voted Debt* -

Plus: Debt Service Fund Balance $ -

Remaining Capacity $ 25,234,369


Non-Voted Debt Capacity

2016 Bond Assessed Value $ 631,887,371

Statutory Capacity Rate 0.375%

Total Statutory Capacity $ 2,369,578

Less: Outstanding Non-Voted Debt* -

Remaining Capacity $ 2,369,578

* As of September 1, 2015

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Omak School District - Historical AV.xls/Debt Capacity/Page 1 7/27/2016


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Projected Debt Capacity

($ in Thousands)

Omak School District - Historical AV.xls/Projected Debt Capacity (exist)/Page 2 7/27/2016

Date Assessed Valuation

AV Growth Rate

Debt Capacity (5% of AV)

Outstanding Debt Amount Percent

Unused Capacity

12/1/2015 642,442 0.67% 32,122 6,360 25,762 80.2% 12/1/2016 631,887 -1.64% 31,594 5,830 25,764 81.5% 12/1/2017 619,250 -2.00% 30,962 5,275 25,687 83.0% 12/1/2018 619,250 0.00% 30,962 4,695 26,267 84.8% 12/1/2019 619,250 0.00% 30,962 4,095 26,867 86.8% 12/1/2020 619,250 0.00% 30,962 3,475 27,487 88.8% 12/1/2021 625,442 1.00% 31,272 2,840 28,432 90.9% 12/1/2022 631,697 1.00% 31,585 2,170 29,415 93.1% 12/1/2023 638,014 1.00% 31,901 1,475 30,426 95.4% 12/1/2024 644,394 1.00% 32,220 750 31,470 97.7% 12/1/2025 650,838 1.00% 32,542 - 32,542 100.0% 12/1/2026 657,346 1.00% 32,867 - 32,867 100.0% 12/1/2027 663,919 1.00% 33,196 - 33,196 100.0% 12/1/2028 670,559 1.00% 33,528 - 33,528 100.0% 12/1/2029 677,264 1.00% 33,863 - 33,863 100.0% 12/1/2030 684,037 1.00% 34,202 - 34,202 100.0% 12/1/2031 690,877 1.00% 34,544 - 34,544 100.0% 12/1/2032 697,786 1.00% 34,889 - 34,889 100.0% 12/1/2033 704,764 1.00% 35,238 - 35,238 100.0% 12/1/2034 711,811 1.00% 35,591 - 35,591 100.0%

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omak school district………… · 2016. 9. 29. · tim engh stacy mcclellan sheila corson chris...

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