parks and recreation action plan - covington parks and recreation action plan v03-20-2018.pdf#1...

Parks and Recreation Action Plan 2018

Last updated 03/20/2018

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Contents About the Department................................................................................................................................................................................................... 3

Values ............................................................................................................................................................................................................................. 5

Outcome-Oriented Performance Framework................................................................................................................................................................ 6

Aquatics Division Work Plan - 2018 ............................................................................................................................................................................... 8

Parks Division Work Plan – 2018 .................................................................................................................................................................................. 13

Recreation and Cultural Arts Division Work Plan - 2018 ............................................................................................................................................. 16

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About the Department

Parks and Recreation Department The chart above outlines the department’s major services and associated

advisory commissions.

Parks & Recreation Department Mission Our mission is to build a great community together through people,

parks and programs.

Divisions The department is organized into five different divisions coinciding with each

of the major services provided. The following page briefly describes each

division.

Aquatics This division provides swim instruction, water safety education, water fitness classes, and recreational swim opportunities for the

community. Programming strives to be innovative by reflecting current societal trends, technology, and research findings in a safe,

aesthetically pleasing, and family-friendly environment. The division is committed to promoting water safety by being a regional leader

in advanced training for lifeguards and water safety instructors.

Parks and Recreation

Aquatics

Parks

Recreation and Cultural Arts

Arts Commission

Parks and Recreation Commission

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Parks This division is responsible for administrative functions, park system oversight and implementing the parks capital improvement

program, including planning, acquiring land, designing, and developing parks and recreation facilities.

Recreation and Cultural Arts This division provides recreation and athletic programs along with community events, arts and cultural opportunities for the community.

Commissions The department supports two commissions that advise City Council.

Arts Commission The Arts Commission consists of seven members appointed by the City Council and

serve in an advisory capacity on art related matters.

Parks and Recreation Commission The Parks and Recreation Commission consists of seven members appointed by the City

Council and serve in an advisory capacity on parks and recreation matters.

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Values Our core values define our culture.

Collaboration Together we accomplish what alone we cannot.

Customer Focused We strive to serve our community as best we can.

Fun If we cannot have fun, how can we expect to create fun opportunities for others?

Health Health and fitness leads to a more productive and happy life.

Innovation The best solutions are often creative solutions.

Results Oriented We set goals; we prioritize goals; and we achieve goals.

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Outcome-Oriented Performance Framework

A simple logic model, such as that above, describes a sequence of events designed to bring about benefits or change over time. Inputs are the

resources that go into a program (money, staff time, equipment, supplies, etc.). Activities are the items the program undertakes (programs,

projects, work tasks, etc.). Outputs are the product of the activities (trails constructed, participation rate, satisfaction level, etc.). Outcomes are

the changes or benefits that result from the program.

Desired Outcomes Covington Park and Recreation desired outcomes are stated in the Covington Parks, Recreation & Open Space Plan (PROS Plan) as goals.

They are as follows:

Goal 1: Community Engagement and Communication - Encourage meaningful public involvement in park and recreation

planning and inform residents through department communications.

Goal 2: Recreation Programming - Establish a varied and inclusive suite of recreation programs that accommodate a spectrum

of ages, interests and abilities.

Inputs Activities Outputs Outcomes

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Goal 3: Parks, Recreation, Open Space and Trail System - Acquire and develop a high-quality, diversified system of parks,

recreation facilities, open spaces and trails that is attractive, functional, accessible, and safe – providing equitable access

to all residents.

Goal 4: Open Space: Natural Areas and Greenspaces - Protect and manage the City’s environmentally-sensitive lands, open

spaces and natural and cultural resources to highlight their uniqueness, local history and environmental value.

Goal 5: Trails & Pathways – Develop a high-quality system of multi-use trails and bicycle and pedestrian corridors that connects

to regional trails and provides access to significant local landscapes, public facilities, neighborhoods and businesses.

Goal 6: Park Planning – Plan for parks, recreation facilities, trails and open space system that is efficient to administer and

operate, while protecting capital investment.

Work Plans Each division organizes their work in an annual work plan. Each work plan is organized by activity with details that include which

outcome(s) that are being supported, priority classification, estimated timeframe for completing the activity, the amount of staff

resources that are required, and performance targets to measure activity output.

Following each year, an annual performance report measures work plan results by evaluating performance targets.

Priority Type Staff Resources Required

#1: Highest priority Minimal: 0-50 hours

#2: Important Moderate: 51-100 hours

#3: Future priority Significant: 100+ hours

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Aquatics Division Work Plan - 2018

Activities Outcome Supported

(PROS Plan Goal) Priority

Type

Target Start Date

Target End Date

Staff Resources Required* Performance Targets (PT)

1. Provide recreation swim programs.

• Recreation Programming

#1 01/01 12/31 Significant PT 1.1: 1,000 hours of recreation swim programs. PT 1.2: Average 20 participants per hour.

2. Provide diverse instructor-led aquatics activities for the community (including swimming lessons, water exercise classes, swim team, lifeguard training, etc.).


#1 01/01 12/31 Significant PT 2.1: 60,000 aquatic activity visits. PT 2.2: 90% participant satisfaction.

3. Provide local groups with safe pool water space for programs.


#1 01/01 12/31 Significant PT 3.1: 1,000 hours of pool rental hours. PT 3.2: Revise and implement new User Group Agreements for organizations regularly renting pool space.

4. Provide special event aquatic programs.

• Community Engagement and Communication


#1 01/01 12/31 Significant PT 4.1: Host 6 special events at the aquatic center. PT 4.2: Average 100 participants per special event.

5. Maintain the aquatic center facility to be safe, clean, functional, comfortable and welcoming.


• Parks, Recreation, Open Space and Trail System

#1 01/01 12/31 Significant PT 5.1: Facility open to public 330 days per year. PT 5.2: Maintain public health permits. PT 5.3: All public health and fire inspections are satisfactory.






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Type

Target Start Date

Target End Date


6. Complete scheduled and emergency repairs to facility and equipment.

• Parks, Trails, Open Space and Trail System

#1 01/01 12/31 Significant PT 6.1: Repair domestic hot water circulation pump. PT 6.2: Repair HVAC AHU1 return fan assembly. PT 6.3: Replace pool filter grids. PT 6.4: Repair water slide stairs and railing. PT 6.5: Replace domestic hot water expansion tank. PT 6.6: Re-cable offices to improve IT connections. PT 6.7: Service boiler, including test operation on diesel fuel. PT 6.8: Repairs to ADA lifts and deep-end convenience lift. PT 6.9: Replace pool stairs. PT 6.10: Complete interior painting of lobby, restrooms, locker rooms, hallway and offices.






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Type

Target Start Date

Target End Date


7. Plan and pursue door repairs throughout facility.

• Parks, Trails, Open Space and Trail System

#1 01/01 12/31 Moderate PT 7.1: Develop a prioritized list of door repair needs. PT 7.2: Solicit quotes for door repairs; complete priority repairs and request budgetary resources for additional repairs in the next fiscal year.

8. Improve coordination of maintenance activities at the aquatic center.


#1 01/01 12/31 Moderate PT 8.1: Develop a comprehensive maintenance plan for operating the aquatic center. PT 8.2: Establish on-call contracts with service providers for non-emergency small works and minor repairs.

9. Update aquatic center payroll procedures.


#1 01/01 12/31 Moderate PT 9.1: Update aquatic center payroll procedures to align with the new paid family and medical sick leave law and related city policy and procedures.






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Type

Target Start Date

Target End Date


10. Complete annual fee update. • Recreation Programming

#2 04/30 12/31 Moderate PT 10.1: Prepare divisional fee update proposal for approval. PT 10.2: Implement new fees, including updating fee information in printed materials, website, and recreation software.

11. Update the fee waiver and scholarships program.


#1 04/30 12/31 Minimal PT 11.1: Develop procedures to integrate with the departmental revision of the fee waiver/scholarships program. PT 11.2: Issue a memorandum updating procedures for cashiers and ensuring consistency for customers.

12. Contract for new vending machine services at aquatic center.



#2 03/01 05/31 Minimal PT 12.1: Establish a new agreement for vending machines services.

13. Update water exercise instructor training program.


#2 01/01 12/31 Moderate PT 13.1: Develop and implement water exercise instructor training procedures.

14. Update swim instructor training program.


#2 01/01 12/31 Moderate PT 14.1: Develop and implement swim instructor training procedures.

15. Update the Aquatics Operation Manual.



#2 01/01 12/31 Moderate PT 15.1: Complete all unfinished sections and revise sections requiring updates, including Staff Training Section. PT 15.2: Satisfy requirements of WAC 246-260-131.






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Type

Target Start Date

Target End Date


16. Update program evaluation systems.




#2 01/01 12/31 Moderate PT 16.1: Complete a review of divisional survey needs, resources and procedures. PT 16.2: Review and select survey tools/options.

17. Staff recruitment. • Recreation Programming

#2 01/01 12/31 Moderate PT 17.1: Develop a staff recruitment plan.

18. Update staff onboarding process to align with NeoGov system.


#2 01/01 12/31 Moderate PT 18.1: Train supervisory level staff to use NeoGov. PT 18.2: Update hiring procedures to work with NeoGov processes.

19. Participate in National Water Safety Month.



#2 04/01 05/31 Moderate PT 19.1: Accept National Water Safety Month proclamation from City Council. PT 19.2: Develop marketing materials and promote National Water Safety Month events.

20. Seahorse Day celebration. • Community Engagement and Communication


#2 01/01 12/31 Significant PT 20.1: Coordinate and hold an event on the anniversary on the Seahorse unveiling ceremony.





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Parks Division Work Plan – 2018



Type

Target Start Date

Target End Date


1. Complete 2017 department performance report.


• Parks Planning

#1 01/01 02/28 Moderate PT 1.1: Complete performance report. PT 1.2: Provide report to Parks and Recreation Commission and City Council.

2. Develop 2018 department action plan.


• Parks Planning

#1 02/01 03/31 Moderate PT 2.1: Prepare 2018 action plan with alignment to established levels of service, budget and strategic plan. PT 2.2: Provide action plan to Parks and Recreation Commission and City Council.

3. Complete Covington Community Park Phase 2 project.


• Trails and Pathways

#1 01/01 12/31 Significant PT 3.1: Administer WA RCO, WA Department of Commerce, King County, King Conservation District and city funding. PT 3.2: Coordinate compliance with permit, regulatory and Forterra compliance requirements. PT 3.3: Complete construction phase. PT 3.4: Complete project on schedule and on budget. PT 3.5: Celebrate project with ribbon-cutting event.

Parks Division Work Plan - 2018





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4. Complete SoCo Park phase 2 acquisitions.


• Open Space: Natural Areas and Green Spaces

#1 01/01 12/31 Significant PT 4.1: Administer King County CFT, WA RCO, and city funding. PT 4.2. Secure parcel #2 through fee simple purchase. PT 4.3: Secure parcel #3 through fee simple purchase.

5. Complete Cedar Creek Park transfer to King County.


#1 01/01 02/28 Minimal PT 5.1: Complete transfer transaction.

6. Complete installation of fall protection at aquatic center.


#1 01/01 06/30 Significant PT 6.1: Complete bidding phase and enter into an agreement with contractor. PT 6.2: Complete construction. PT 6.3: Coordinate ongoing maintenance of fall protection equipment.

7. Complete aquatic center condition assessment.

• #1 01/01 09/30 Significant PT 7.1: Complete RFP process and enter into agreement with consultant. PT 7.2: Complete condition assessment. PT 7.3: Present condition assessment report to Parks and Recreation Commission. PT 7.4: Present condition assessment report to City Council.

8. Complete park system siting analysis.

• Parks Planning #2 01/01 06/30 Minimal PT 8.1: Coordinate project with University of Washington GIS program and The Watershed Company. PT 8.2: Present findings to Parks and Recreation Commission and/or City Council.

9. Complete Jenkins Creek Park master plan.

• Parks Planning #1 01/01 03/31 Moderate PT 9.1: Complete master planning process. PT 9.2: Present proposed master plan to City Council for adoption.

Parks Division Work Plan - 2018





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10. Pursue grant funding for Jenkins Creek Park improvements.


#1 03/01 12/31 Significant PT 10.1: Prepare funding and phasing program.

11. Update Parks Capital Investment Program (CIP) and review Park Impact Fee (PIF).

• Parks Planning #1 03/01 12/31 Significant PT 11.1: Assess current CIP program. PT 11.2: Develop CIP and PIF proposal. PT 11.3: Present CIP and PIF proposal to Parks and Recreation Commission. PT 11.4: Present CIP and PIF proposal to City Council for approval.

12. Update recreation management system.


#2 06/30 12/31 Significant PT 12.1: Issue RFP. PT 12.2: Complete selection process.

13. Pursue Covington Highlands Trail development.


#1 09/01 12/31 Minimal PT 13.1: Coordinate with King County to progress Covington Highlands Trail development.

14. Provide Parks & Recreation Commission support.


#1 01/01 12/31 Moderate PT 14.1: Provide staff support to the commission.

15. Prepare an agenda item for Tri-Cities Meeting regarding the future of the aquatic center or a community center.


• Parks Planning

#2 03/01 05/31 Minimal PT 15.1: Prepare the agenda items in coordination with the other cities. PT 15.2: Present the agenda item at the meeting.

16. Update Park Division online and printed material information.


• Parks Planning

#2 04/01 12/31 Moderate PT 16.1: Add park system information to recreation guide. PT 16.2: Update website pages with current park system and park planning and development information.





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Recreation and Cultural Arts Division Work Plan - 2018



Type

Target Start Date

Target End Date


1. Provide a youth basketball league.


#1 01/02 03/03 Significant PT 1.1: 9 weeks of league play. PT 1.2: 8 scheduled games per team. PT 1.3: 530 registered participants. PT 1.4: 90% participant satisfaction.

2. Provide a youth spring soccer league.



3. Provide a youth T-ball and baseball league.



4. Provide a Major League Baseball Pitch, Hit, Run and Agility Competition.


#2 05/19 05/19 Minimal PT 4.1: 20 registered participants. PT 4.2: 90% participant satisfaction.

5. Provide a co-ed youth flag football league.



6. Provide a NFL Punt, Pass & Kick Competition.


#2 07/14 07/14 Minimal PT 6.1: 200 registered participants. PT 6.2: 90% participant satisfaction.

7. Provide a youth fall soccer league.








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Type

Target Start Date

Target End Date


8. Provide a youth volleyball league.



9. Provide coach and referee training, including compliance with laws regarding concussion and sudden cardiac arrest information.


#1 01/01

12/31 Minimal PT 9.1: Update policies and forms to comply with any changes to related laws. PT 9.2: Distribute coaches’ packets in a timely manner. PT 9.3: Provide coaches’ meting and training session prior to the start of each sport season. PT 9.4: Have 75% in attendance at coaches’ meetings.

10. Obtain athletics sponsorships. • Community Engagement and Communication

#1 01/01 12/31 Moderate PT 10.1: Increase total number of team sponsorships to 210. PT 10.2: Increase total number of banner sponsorships to 6. PT 10.3: Send thank you cards before sponsored season ends.

11. Manage inventory and storage.


#1 01/01 12/31 Moderate PT 11.1: Inventory and organize storage prior to the beginning of each season.

12. Provide winter recreation classes and programs.


#1 09/01 12/31 Significant PT 12.1: 20 classes. PT 12.2: 400 participants. PT 12.3: 90% customer satisfaction.

13. Provide spring recreation classes and programs.








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Type

Target Start Date

Target End Date


14. Provide summer recreation classes and programs.


#1 04/01 08/31 Significant PT 14.1: 40 classes and camps. PT 14.2: 550 participants. PT 14.3: 90% customer satisfaction.

15. Provide fall recreation classes and programs.



16. Provide a Daddy Daughter Spring Fling event.


#1 02/01 04/20 Moderate PT 16.1: 200 participants.

17. Organize the Covington Days Festival.


• Parks, Recreation Open Space and Trail System

#1 03/01 07/22 Significant PT 17.1: Recruit and manage 10 volunteers. PT 17.2: Provide logistics, contract management and staff support. PT 17.3: Secure and coordinate 10 entertainment acts. PT 17.4: Obtain $5,000 in sponsorships and grants. PT 17.5: Increase number of vendors.

18. Organize the KidsFest event. • Recreation Programming


#1 05/01 08/12 Moderate PT 18.1: 2,000 participants. PT 18.2: Recruit 30 vendors. PT 18.3: Provide logistics and contract management. PT 18.4: Secure and coordinate 2 entertainment acts. PT 18.5: Obtain $1,500 in sponsorships and grants.

19. Organize an outdoor family concert event.



#1 03/01 08/18 Minimal PT 19.1: 400 participants.






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Type

Target Start Date

Target End Date


20. Organize an outdoor family movie event.



#1 03/01 08/18 Minimal PT 20.1: 300 participants. PT 20.2: Obtain $250 in sponsorships and grants.

21. Organize the Summer Concerts in the Park series.



#1 01/01 08/04 Moderate PT 21.1: Average 250 participants.

22. Organize Sausage and Ciderfest.



#1 04/01 08/18 Minimal PT 22.1: Recruit and manage 20 volunteers. PT 22.2: Provide logistics, contract management and staff support. PT 22.3: Secure and coordinate 1 entertainment act. PT 22.4: Obtaining $1,500 in sponsorships and grants. PT 22.5: Secure 17 cider and sausage vendors.

23. Provide the Hocus Pocus family movie event.



#1 10/01 11/01 Minimal PT 23.1: 70 participants.






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Type

Target Start Date

Target End Date


24. Organize the Holiday Tree Lighting event.



#1 08/01 12/02 Moderate PT 24.1: Recruit and manage 10 volunteers. PT 24.2: Provide logistics, contract management and staff support. PT 24.3: Secure and coordinate 2 entertainment acts. PT 24.4: Obtaining $1,000 sponsorships and grants.

25. Complete annual fee update. • Recreation Programming

#2 04/30 12/31 Moderate PT 25.1: Prepare divisional fee update proposal for approval. PT 25.2: Implement new fees, including updating fee information in printed materials, website, and recreation software.

26. Provide Arts Commission support.


#1 01/01 12/31 Moderate PT 26.1: Provide staff support to the commission.

27. Assist in developing the Recreation Guide.


#1 01/01 12/31 Minimal PT 27.1: Publish 3 issues. PT 27.2: Print 19,100 copies and distribute to 16,600 local homes.

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