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Page 1: Provider toolkit - London Borough of Bromley€¦ · 4 How can parents apply? Parents(must(apply(through(this(website(to(confirm(eligibility((( (HMRC3Helpline333–33030012334097

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Provider toolkit

www.bromley.gov.uk/30hours  

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Bromley  has  over  6000  3  &  4  year  old  children  accessing  the  universal  childcare  and  78%  of  eligible  2  year  olds  are  taking  up  an  Iam2  funded  place.    We  believe  during  2017  –  2018  there  will  be  3500  eligible  children.    This  toolkit  is  designed  to  help  Early  Years  Providers  plan  and  implement  the  30  hours.  Links  to  resources  and  frequently  asked  questions  should  provide  the  information  you  need  to  manage  your  business  to  remain  sustainable.      Aim  of  the  30  hours  funded  childcare  is  to  enable:  

• children  to  access  high  quality  provision  that  supports  their  development  and  learning    • eligible  families  to  work  through  the  funded  entitlement  • Early  Years  Providers  to  develop  and  grow  a  sustainable  business  

What is 30 hours funded childcare? From  September  2017,  funded  childcare  will  double  for  many  working  families,  from  570  hours  to  1140  hours  per  year  –  this  is  30  hours  a  week  for  38  weeks  each  year  for  three  and  four  year  olds.  The  additional  hours  will  enable  families  to  work,  support  parents  who  wish  to  work  or  allow  parents  to  work  more  hours.    

570 +

570 =

1140 Universal

hours Extended

Hours Total funded

hours each year

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Who is eligible? Parents  of  three  and  four  year  olds  will  need  to  meet  the  following  criteria  in  order  to  be  eligible  for  30  hours  free  childcare.      Both  parents  (or  sole  parent  in  lone  parent  family)  must  :                *  Parents  earning  or  expect  to  earn  the  equivalent  to  16  hours  at  National  Minimum  or  Living  Wage  over  the  coming  three  months.  This  equates  to  £115  a  week  (or  £6,000  a  year)  for  each  parent  over  25  years  old  or  £111.20  a  week  (or  £5,700  a  year)  for  each  parent  between  21  and  24  years  old.      

Earn  below  £100,000  per  year  each  

Be  in  paid  employment,  self  

employed    or  zero  hour  contract  

Earn  more  than  £115*  per  week  

each    

If  one  parent  is  on  maternity,  

paternity,  adoption  leave  or  statutory  

sick  leave      

If  one  parent    is  unable  to  work  due  

to  caring  responsibilities  or  

disability  

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How can parents apply?

Parents  must  apply  through  this  website  to  confirm  eligibility      

www.childcarechoices.gov.uk      

HMRC  Helpline      –    0300  123  4097    For  the  parents  who  have  no  access  to  a  computer  or  need  help  completing  the  form  

 

Parents  must  create  a  Government  Gateway  account  (can  take  20  minutes  to  complete).  They  will  need  to  give  details  of  one  or  more  of  the  following  -­‐  UK  Passport,  tax  credits,  P60  or  a  recent  payslip  and  National  Insurance  number  to  verify  their  identity.  They  must  also  have  access  to  a  landline  or  mobile  whilst  completing  the  application.

HM R C d et er m i ne eli g i bi li t y n ot t he L oc a l Au tho r i t y  

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When can parents claim the funding? Children  become  eligible  the  term  after  they  turn  3  years  old  until  they  start  reception  class.  Parents  can  apply  for  the  extended  entitlement  the  term  their  child  turns  3  years  old.  

Child’s  birthday   Apply  online  from   When  they  can  claim  

1  January  –  31  March   1st  January   1st  April  onwards  

1  April  –  31  August   1st  April   1st  September  onwards  

1  September  –  31  December   1st  September   1st  January  onwards    

Parents  can  only  access  their  30  hour  funded  place  the  term  after  they  have  conformation  of  eligibility  –  no  child  can  start  accessing  the  30  hours  part  way  through  the  term.    For  example,  two  children  turn  3  years  old  on  the  1st  May  but  one  parent  applies  on  the  31st  August  so  the  funding  starts  1st  September  but  the  other  parent  doesn’t  apply  until  the  1st  September  so  their  funding  wont  start  until  the  1st  January.  

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What do I need to get from the parents? You  must  get    

• the  11  digit  eligibility  code    • the  signed  parent  contract  containing    

o Parents  NI  or  NASS  o Parents  Date  of  Birth    o Childs  date  of  birth  o Proof  of  Age  –  Birth  Certificate  

• a  copy  of  the  child’s  birth  certificate  

Once  you  have  this  key  information  you  need  to  check  on  the    Online  Eligibility  Funded  Entitlement  (OEFE)  -­‐  Bromley’s  online  checking  service.  

How will I know who is eligible? Once  parents  have  confirmed  their  details  and  eligibility,  they  will  be  given  an  11  digit  eligibility  code,  which  must  be  given  to  you.      Without  the  code  they  cannot  be  offered  a  30  hours  place  only  the  universal  15  hours.      Bromley  Early  Years  Service  has  purchased  a  checker  for  providers  called  OEFE.  This  system  is  the  same  as  the  Iam2  and  EYPP  checker  so  you  will  have  one  login  for  all  systems.  It  will  check  eligibility  codes,  stores  their  details  and  checks  twice  a  month  that  parents  remain  eligible.  

 

http://www.cloudforedu.org.uk/oefe/bromley/provider  

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what is the Grace period? Parents  are  expected  to  recheck  eligibility  every  3  months  with  HMRC.  They  will  receive  email  and  text  notifications  to  remind  them  to  renew  their  eligibility.      If  their  circumstances  have  changed  they  will  fall  into  the  ‘Grace  Period’  which  means  that  as  a  provider  you  can  plan  for  the  child  and  your  business.    In  the  trial  areas  very  few  people  fell  into  the  grace  period.      Date  Parent  receives  ineligible  decision  on  reconfirmation:  

LA  audit  date:  (automatically  through  OEFE)  

Grace  Period  End  date:  

1  Jan  –  10  Feb   11  February   31  March  

11  Feb  –  31  March   1  April   31  August  

1  April  –  26  May   27  May   31  August  

27  May  –  31  August   1  September   31  December  

1  September  –  21  October   22  October   31  December  

22  October  –  31  December   1  January   31  March    The  Local  Authority  must  notify  providers  when  parents  fall  into  the  grace  period  –  this  will  be  through  the  OEFE  checking  system.  The  system  will  email  providers  of  any  changes  to  parent’s  eligibility.    The  system  will  check  all  applications  on  the  LA  audit  dates  throughout  the  year  and  this  determines  when  the  child  receives  the  funding  until.    HMRC  determine  eligibility  not  the  Local  Authority.    Please  do  not  contact  us  to  check  eligibility  or  to  explain  a  parent’s  circumstance  this  must  be  directed  to  HMRC  (page  3).    

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Who can offer 30 hours? All  Ofsted  register  childcare  (even  if  you  are  awaiting  your  first  inspection)  can  offer  2,  3  &  4  year  olds  funded  early  education.  You  must  sign  the  Provider  Agreement  (available  soon)  –  this  confirms  you  agree  to  the  terms  and  conditions  set  out  by  Bromley  to  receive  the  government  funding.    

the 30 hours ‘Offer’ must be Providers  must  have  an  ‘offer’  for  parents  that  sets  out  how  they  can  access  their  funding  from  you  or  in  a  partnership  with  another  provider.  You  need  to  consider  the  following:    clear You  must  have  a  clear  and  transparent  ‘offer’  for  families.  Do  not  call  it  top-­‐up  fees  it  is  charges  for  additional  time.    Can  they  see  when  the  free  offer  of  time  would  be  (even  if  you  have  no  spaces)?  Do  they  understand  what  you  are  offering?  Where  can  they  find  this  information?    Is  it  easy  to  understand  if  English  is  an  additional  language  or  disability?    consistent

All  families  must  have  access  to  the  same  ‘offer’.  This  must  be  published  on  a  webpage,  displayed  on  a  notice  board  or  in  your  information  pack  for  parents.  The  charge  for  additional  time  must  be  consistent  so  they  know  how  much  the  charge  is.  Parents  often  prefer  a  regular  monthly  statement  that  shows  the  free  hours.    Non-conditional Have  you  put  conditions  on  the  free  hours?    Can  families  access  their  entitlement  free?  Package  your  offer  to  entice  families  that  the  additional  time  will  benefit  their  child  or  help  with  their  family  circumstances  

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What are Your options How  many  hours  you  offer  parents  is  your  decision  –  all,  some,  shared  with  another  provider  or  no  extended  entitlement  offer  –  it  is  your  choice  and  your  business.  

All hours Great,  you  are  offering  parents  the  additional  570  hours  or  are  thinking  of  ways  to  do  this.  This  could  be  stretching  the  1140  hours  over  the  year  (see  page  7  for  examples)  or  by  charging  for  the  additional  hours.    Some hours You  can  offer  part  of  the  extended  entitlement  hours  to  make  your  business  marketable,  profitable  and  sustainable.  If  you  offer  part  of  the  1140  hours  please  make  it  clear  to  parents  they  are  not  getting  their  full  entitlement  and  can  use  the  remaining  hours  elsewhere.     partnership By  working  in  partnership  you  can  share  the  1140  hours  over  the  year.  This  allows  parents  a  flexible  offer  and  keeps  your  business  sustainable.  We  are  developing  hubs  in  Bromley  so  you  can  network,  share  ideas  and  develop  stronger  links  with  each  other.  More  details  on  this  will  be  available  soon  from  your  Quality  Improvement  Officer.    We  have  created  a  poster  to  explain  to  parents  that  you  can  offer  hours  in  partnership  with  other  providers  or  you  can  sign  post  parents  to  http://www.bromley.gov.uk/childcare  to  find  childcare  to  use  any  additional  hours  they  may  have  i.e.  holiday  playscheme  or  childminder.  

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Universal only You  are  continuing  to  offer  the  universal  570  hours  -­‐  we  need  those  places  in  Bromley  for  our  2,3&4  year  olds.  Many  parents  will  be  entitled  to  the  extended  offer  but  there  is  still  a  large  percentage  of  parents  who  will  not.  Also  some  may  choose  not  to  take  it  up.      You  may  be  thinking  of  offering  some  or  all  hours  but  want  to  wait  and  see  how  others  are  implementing  this,  that  is  great,  as  long  as  you  keep  an  open  mind.    If  you  are  offering  the  universal  the  same  rules  apply  -­‐  be  clear,  consistent,  without  conditions  and  you  can  charge  for  additional  time.      Stretched offer You  can  stretch  the  offer  of  1140  over  the  number  of  weeks  you  are  open.  This  keeps  parent’s  invoices  the  same  each  month  so  they  can  budget  rather  than  seeing  the  costs  rise  in  holidays  but  not  sure  how  much  until  faced  with  the  invoice.  It  benefits  your  budgeting  too  as  you  know  how  much  is  due  each  month.      See  the  table  on  the  next  page  for  different  stretched  offers  you  can  use.  If  you  are  open  for  a  different    number  of  weeks,  then  divide  1140  by  the  weeks  open  (exclude  your  holidays).  

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 Weeks 30 hours x 38 weeks

28.5 hours x 40 weeks

26.5 hours x 43weeks

24.25 hours x 47 weeks

22.25 hours x 51 weeks

1

2

3

4 5

6 7 8 Half Term Half Term Half Term 9

10

11

12

13

14

15

16 Christmas Christmas

Christmas

17 Break Break Christmas Break Christmas Christmas 18

19

20

21

22

23 Half Term Half Term Half Term 24

25

26

27

28

29

30 Easter Easter

Easter Easter 31 Break Break Easter Break Break

32

33

34

35

36

37

38

39 Half Term Half Term Half Term 40

41

42

43

44

45

46

Summer

47 Break

48 Summer Holiday

49 Break Scheme

50

Summer Summer Summer

51

Break Break Break Summer 52

Break

Stretched offer

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Things to consider

How many children?

We  believe  approximately  3000  children  will  be  eligible  for  the  extended  entitlement.  Have  you  looked  the  at  Childcare  Sufficiency  Report  2017?  It  shows  the  ward  data  for  all  early  years  providers,  charges,  take  up  of  Iam2  places,  claiming  3&4  year  olds  and  areas  we  need  more  childcare  provision.  http://www.bromley.gov.uk/downloads/file/2841/childcare_sufficiency_ward_data_2017  

Have  you  spoken  to  parents  to  find  out  how  many  are  eligible  and  will  want  a  place?  How  many  are  already  accessing  additional  hours  and  will  start  to  get  these  free?    

Money Bromley  pay  all  early  years  providers  £4.70  per  hour  for  3&4  year  old  funded  places  –  universal  and  extended  will  be  paid  at  the  same  rate.  This  has  been  set  until  2020.  2  year  old  funding  currently  attracts  £6  per  hour  but  this  is  subject  for  review  in  2018.  

You  can  charge  for  the  additional  time  at  a  rate  made  clear  to  your  parents.  If  you  do  not  offer  the  30  hours,  will  parents  move  their  child  to  a  provider  who  will?    

Hours You  can  offer  funded  time  between  6am  –  8pm  any  day  of  the  week.    There  is  no  minimum  time  but  a  maximum  of  10  hours  each  day  can  be  claimed.  

Can  you  open  for  longer  hours?Can you stretch the offer over more weeks? Remember that schools are open for 39 weeks with 5 inset days so you could offer more weeks? Can you offer summer holiday care or work in partnership with other providers? Some members of staff may be happy to work a couple of weeks in the summer and join together with other providers to offer a holiday scheme.

Can you stretch the offer over more weeks?  Remember that schools are  open for 39 weeks with 5 inset days so youcould  offer  more  weeks?Can you offer summer holiday care or work in partnership with other providers? Some members of staff may be happyto work a couple of  weeks in the summer and join together with other providers to offer a holiday scheme.

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Admissions Do  you  have  an  admissions  policy?  Is  it  clear  what  parents  are  signing  up  for?  You  must  include  how  you  offer  the  funded  places.  If  you  chose  to  offer  a  set  number  of  places  the  criteria  must  be  clear  in  the  admission  policy.  If  you  are  going  to  charge  for  consumables  this  must  be  clear  in  the  admissions  policy.  We  have  an  example  on  page  19  that  you  can  adapt.  

places If  you  are  thinking  of  offering  a  set  number  of  places  for  eligible  children  you  must  have  a  clear  admissions  policy  to  explain  how  these  places  will  be  allocated.  If  for  example,  you  offer  4  places  to  eligible  children,  what  happens  to  the  5th  eligible  child?  If  it  has  been  made  clear  that  the  5th  child  will  not  get  a  place  in  the  admissions  policy  parents  have  to  give  notice  to  leave  to  use  their  funding  elsewhere.  

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charges When  providers  offer  additional  time  and  services  it  must  be  made  clear  to  parents  what  these  charges  are.  The  funded  hours  must  be  completely  free  to  parents  and  you  must  not  enforce  additional  charges.  These  additional  charges  are  a  business  arrangement  between  the  provider  and  parent.  You  need  to  consider  these    

Deposits  -­‐  You  can  charge  deposits,  but  it  must  be  returned  within  a  reasonable  timescale  that  must  be  clear  on  your  admissions  policy  and  parent  contract.  

Lunches  -­‐  You  can  charge  for  lunch  but  you  must  offer  parents  the  opportunity  to  provide  packed  lunch  or  an  option  to  collect  the  child  for  the  lunch  period.    Can  I  offer  9am-­‐12pm  and  1pm-­‐4pm  free  then  12pm-­‐1pm  charged  for  lunch?  Yes,  but  are  you  making  it  a  condition  of  the  place?    Are  you  putting  a  barrier  in  place  for  parents  to  access  their  funded  entitlement?  If  you  have  made  it  clear  in  your  policies  and  parents  are  aware  of  the  charge  involved  before  signing  up  at  your  provision  then  it  is  a  business  arrangement  between  you  and  the  parent  but  it  must  be  voluntary.  

Additional time  -­‐  You  can  charge  for  additional  time  –  not  top-­‐up  fees.  We  understand  you  need  to  be  sustainableand  parents  want  that  too  but  they  also  want  their  entitlement  so  page  16  shows  different  business  models  to  look  at  and  see  how  these  additional  charges  can  help  your  business  sustainability.  

Consumables -­‐  You  can  charge  for  snacks,  nappies,  sun  cream  and  forest  school  but  are  you  putting  a  condition  onparents  taking  up  the  place?  If  you  start  to  charge  for  consumables  parents  can  opt  to  bring  their  own,  so  you  have  to  make  this  very  clear  to  parents  what  the  expectations  are.  What  happens  when  the  parents  forget  to  bring  the  packed  lunch?  What  if  the  snacks  are  not  appropriate?    

Invoices  –  You  must  state  the  free  time  and  the  additional  charges  clearly  so  parents  know  what  they  are  paying  and  what  was  free.  See  page  21  

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Package your offer and charges We  recommend  having  your  offer  of  free  time  and  additional  charges  packaged  together  like  the  examples  to  follow.  All  these  examples  are  using  £5  per  hour  rates  to  make  it  easy.  

When  parents  are  looking  for  childcare  they  will  look  on  your  website  or  facebook  page.  Make  sure  you  have  your  offer  for  the  universal  and  extended  entitlement  on  there  so  parents  can  see  clearly  what  you’re  offering  and  any  charges.      

Remember  Tax-­‐Free  childcare  will  give  them  20%  towards  your  charges.  Make  sure  you  are  sustainable  when  working  out  your  charges.  

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Business Models –

There are many different ways you can offer parents funded hours. These examples might help you think how you can offer some or all of the hours to your parents. The examples are based on £5 per hour to keep it consistent.

30 hours for 38 weeks

Your Offer to parents 30  hours  completely  free  per  week  for  38  weeks  5  hours  at  £7  per  hour  £35  per  week  

Parent  gets  35  Hours  Early  Years  Foundation  Stage  Learning,  Childcare  from  8.30am  –  3.30pm  in  a  safe,  fun,  caring  environment  for  £35  per  week  and  they  bring  a  packed  lunch  to  eat  together  as  a  group.    

If  parents  choose  to  take  up  less  days  then  that  is  parental  choice  –  they  can  use  the  hours  elsewhere.  You  have  made  it  clear  to  them  what  you  can  offer.    

Your  business  needed  £175  each  week  for  each  place  and  this  is  what  you  will  get  without  charging  a  top-­‐up  fee.  FE  payment  £4.70  x  30  hours  =  £141    plus  £35  additional  time    =  £176  per  week.  

7  hour  day  £35  

7  hour  day  £35  

7  hour  day  £35  

7  hour  day  £35  

7  hour  day  £35  

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19 hours for 38 weeks  

Your Offer to parents 19  hours  completely  free  per  week  for  38  weeks  An  additional  2.25  hours  are  charged  at  £20  per  week    Parent  gets  21.25  Hours  Early  Years  Foundation  Stage  Learning,  Childcare  in  a  safe,  fun,  caring  environment  for  £20  per  week  and  they  bring  a  packed  lunch  to  eat  together  as  a  group.      If  parents  choose  to  take  up  less  days  then  your  offer  this  is  parental  choice  and  they  can  use  the  hours  elsewhere.  You  have  made  it  clear  to  them  what  you  can  offer.    The  remaining  418  hours  over  the  year  can  be  used  with  another  provider  or  parents  may  be  happy  with  a  the  722  hours  you  have  offered.    Your  business  needed  £106.25  each  week  for  each  place  and  this  is  what  you  will  get  without  charging  a  top-­‐up  fee.  FE  payment  £4.70  x  19  hours  =  £89.30    plus  £20  additional  time    =  £109.30  per  week  

3.25  hours    £16.25  

5.75  hours    £28.75  

5.75  hours    £28.75  

3.25  hours  £16.25  

3.25  hours    £16.25  

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24.25 hours for 47 weeks

Your Offer to parents 24.25  hours  completely  free  per  week  for  47  weeks  =  1140  hours  over  the  year  or  4.85  per  day  An  additional  25.75  hours  are  charged  at  £5.50  per  hour  £142  per  week  or  £556  per  month.  

Parent  gets  50  Hours  Early  Years  Foundation  Stage  Learning,  Childcare  in  a  safe,  fun,  caring  environment  for  £142  per  week  and  they  bring  a  packed  lunch  to  eat  together  as  a  group.    

Your  business  needed  £250  each  week  for  each  place  and  this  is  what  you  will  get  without  charging  a  top-­‐up  fee.  FE  payment  £4.70  x  24  hours  =  £114    plus  £142  additional  time    =  £256  per  week  

If  parents  chose  to  take  less  than  the  24.25  hours  then  you  must  make  it  clear  on  the  invoices  that  the  can  use  the  additional  hours  elsewhere  but  your  offer  is  24.25  hours  for  47  weeks.  

10  hours  £50  

10  hours  £50  

10  hours  £50  

10  hours  £50  

10  hours  £50  

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24 hours for 47 weeks

Your Offer to parents 24  hours  completely  free  per  week  for  47  weeks  –  1128  hours  over  the  year  (They  will  lose  12  hours  over  the  year  with  this  offer  so  make  that  clear  in  your  admissions  policy).  The  additional  16  hours  are  charged  at  £112  per  week  

Parent  can  gets  40  Hours  Early  Years  Foundation  Stage  Learning,  Childcare  in  a  safe,  fun,  caring  environment  for  £112  per  week  and  they  bring  a  packed  lunch  to  eat  together  as  a  group  or  you  can  charge  for  a  meal.    

Your  business  needs  £200  each  week  for  each  place  and  this  is  what  you  will  get  without  charging  a  top-­‐up  fee.  FE  payment  of  £4.70  x  24  hours  =  £112.80    plus  £112  additional  time    =  £224.80  per  week.    This  includes  4  weeks  holidays  that  you  may  charge  at  full  fees  calculated  into  the  pro-­‐rata  amount.  

8  hours  £40  

8  hours  £40  

8  hours  £40  

8  hours  £40  

8  hours  £40  

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22 hours for 51 weeks used in 3 days

Your Offer to parents

22  hours  completely  free  per  week  for  51  weeks  –  1122  hours  over  the  year    The  additional  11  hours  are  charged  at  £55  per  week  plus  £20  for  consumables  

Parent  can  gets  33  Hours  Early  Years  Foundation  Stage  Learning,  Childcare  in  a  safe,  fun,  caring  environment  for  £75  per  week  and  they  bring  a  packed  lunch  to  eat  together  as  a  group  or  you  can  charge  for  a  meal  and  consumables  at  a  set  rate.    

Your  business  needed  £165  each  week  for  each  3  day  a  week  place  and  this  is  what  you  will  get  without  charging  a  top-­‐up  fee.      £4.70  x  24  hours  =  £103.40    plus  £75  additional  time  and  consumables    =  £178.40  per  week  or  698.70  per  month  

Parents  will  lose  18  hours  over  the  year  with  this  offer.  Make  sure  that  is  clear  in  your  admissions  policy.    You  could  pro  rata  the  1  week  holiday  into  your  costs  so  the  bill  is  always  the  same  each  month  or  give  the  extra  20  minutes  entitlement  free  each  week  or  give  an  extra  day  free  during  the  year.  

Not  attending  

11  hours  £55  

11  hours  £55  

Not  attending  

11  hours  £55  

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invoicing There  are  rules  regarding  invoicing  in  the  Statutory  Guidance.  You  must  invoice  parents  correctly.  Parents  can  make  an  official  complaint  regarding  their  free  entitlement  and  we  will  ask  for  a  copy  of  the  invoice.    For  more  details  of  the  Parent  Complaints  Form  visit  the  website  http://www.bromley.gov.uk/info/20/help_with_childcare_costs/1006/free_early_education_places/3  

 

 

 

However,  you  can  charge  what  you  want  for  the  additional  time/care  that  you  provide  over  and  above  the  free  hours  

Child  attends  3  days  and  additional  time  is  charged  at  £5.80  per  hour  each  &  receives  6  hours  free  each  day  Free  early  education  6  hours  x3  days  =  18  hours     No  charge  Charge  for  the  other  4  hours  each  day    4  hours  x  £5.80  per  hour  =  £23.20  x  3  days  =     £69.60  

Fees  Due   £69.60  

You  may  find  it  easier  to  invoice  with  monthly  breakdowns  of  hours  so  parents  have  the  same  monthly  invoice  and  can  budget.    

Remember:  Parents  may  get  tax-­‐free  childcare  that  would  see  this  invoice  reduced  to  £55.68  per  week.  

1. You  must  not  net  off  the  fundingChild  attends  3  days  at  £50  (i.e.  £5  per  hour)  each  &  receives  6  hours  free  each  day  Charge  for  the  day  is  £50  x  3  days  =     £150.00  

Minus  funding  received  from  LB  Bromley  

 6  hours  x  3  days    =  18  hours  x  £4.70    £84.60  Fees  Due    £65.40

2. You  must  acknowledge  the  free  timeChild  attends  3  days  at  £50  (i.e.  £5  per  hour)  each  &  receives    

6  hours  free  each  day  

Free  early  education  6  hours  x3  days  =  18  hours   No  charge  

Charge  for  the  other  4  hours  each  day    

4  hours  x  £5  per  hour  =  £20  x  3  days  =     £60.00  

Fees  Due   £60.00  

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How is the funding Claimed? If  you  have  never  claimed  funding  from  Bromley  Early  Years  you  will  need  to  attend  an  information  session.  These  run  throughout  the  year.    

information_sessions_for_childcare_providers  

Once  you  have  attended  this  you  will  be  well  on  your  way  to  make  a  claim.  

We  are  working  to  develop  a  bespoke  Provider  Portal  that  will  bring  all  the  funding  schemes  together  and  make  it  easier  for  providers  to  make  a  claim.  Also  we  are  working  on  the  systems  to  allow  monthly  payments.  We  hope  to  have  these  available  in  mid  2018.  

Opt in or Out? We  are  not  asking  providers  to  opt  in  or  out  of  the  30  hours  funding.  We  are  going  to  have  a  tick  box  on  the  website  that  says  ‘speak  to  me  about  the  funded  offer’.  We  have  sent  a  Survey  Monkey  questionnaire  out  to  all  providers  asking  if  you  want  to  be  included  on  this  list  for  parents.      It  will  be  sent  again  in  July.    

Parents  will  be  able  to  visit  www.bromley.gov.uk/childcare  to  find  providers  who  have  this  box  ticked.  It  gives  parents  an  idea  of  providers  offering  or  thinking  about  offering  the  30  hours  (or  part  of  this  offer)  and  allows  providers  to  see  the  demand  and  explain  your  offer  including  the  benefits  for  each  child.  

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Useful links Bromley  Council  website  -­‐  http://www.bromley.gov.uk/30hours  

Bromley  Provider  Portal  (Funding,  Quality  and  SEND)  -­‐  http://www.bromley.gov.uk/childcareproviders  

Parent  Application  for  Tax-­‐free  Childcare,  30  hours  and  more  -­‐  http://www.childcarechoices.gov.uk  

Statutory  Guidance  -­‐  www.gov.uk/government/publications/early-­‐education-­‐and-­‐childcare-­‐-­‐2  

Operational  Guidance  -­‐  http://www.gov.uk/government/publications/30-­‐hours-­‐free-­‐childcare-­‐la-­‐and-­‐early-­‐years-­‐

provider-­‐guide  

Useful  guides  and  offer  workshops  and  events  for  providers  -­‐    http://www.childcareworks.co.uk  

Information  on  partnership  working  http://www.familyandchildcaretrust.org  

Information  for  Childminders  –  www.pacey.org.uk  

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sample letter you can send to parents

Dear Parents,

Important changes to your childcare agreement

We hope you've been happy with your experience with us over the time your child has been with us, and satisfied with the early learning they receive.

Due to introduction of the 30 Hours Funded Childcare announced by the Government and changes to the National Funding Formula the amount of money Early Years Providers will receive from Bromley has been set at £4.70 per hour for the next 3 years.

We have re-assessed the sustainability of our business and what we can offer parents to accommodate this, so from September 2017 our charges will change. Please see the table below for the new fees. Your payment, at the new price, will be collected on or around 1 September 2017.

The 30 Hours Childcare is a great initiative for working families and we want to provide you with a flexible offer that gives your child 1140 hours they are entitled to over the year.

We think you will be happy with the reduction in your childcare costs and you can reduce this further with the Tax-free Childcare scheme or Childcare Vouchers. The Government website (www.childcarechoices.gov.uk) has the application for both schemes and other help with childcare costs. Bromley have information on childcare, funding and other support available for families on www.bromley.gov.uk/childcare .

The change to your payments will be automatically applied so there is no further action required from yourself, however should you need to contact us for any reason please contact us via telephone or the contact form on our website.

Yours sincerely,

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Example of an Admissions Policy We  operate  an  inclusion  and  equality  policy  and  ensure  that  all  children  have  access  to  nursery  places  and  services  irrespective  of  their  gender,  race,  disability,  religion  or  belief  or  sexual  orientation  of  parents.  

Waiting  List    

We  operate  a  free  waiting  list,  and  parents  are  encouraged  to  book  early  for  places.  At  the  time  when  a  booking  can  be  confirmed,  a  deposit  of  £XX  is  necessary  to  secure  the  place.  This  deposit  will  be  returned  the  term  after  your  child  starts  with  us/  in  the  final  balance  when  your  child  leaves  us.  

Our  admissions  policy  is  on  a  first-­‐come,  first-­‐served  basis,  but  with  the  following  exceptions:  

• Current  part-­‐timers  who  wish  to  increase  or  change  sessions  are  given  priority  over  children  on  the  waiting  list  

• Siblings  of  children  currently  attending  have  next  priority  • Children  currently  attending  one  of  our  other  nurseries,  who  wish  to  change  nurseries,  are  given  third  

priority.  Prior  to  a  child  attending  childcare  name,  parents  must:    

• give  a  copy  of  the  child’s  birth  certificate,    • sign  a  copy  of  the  Parent  Contract  –  stating  the  hours  your  child  attends.  This  is  an  agreement  to  allow  

us  to  claim  the  government  funded  place.    • sign  our  terms  and  conditions  in  our  admission  form.  These  forms  provide  the  setting  with  personal  

details  relating  to  the  child.  For  example,  name,  date  of  birth,  address,  emergency  contact  details,  parental  responsibilities,  dietary  requirements,  collection  arrangements,  fees  and  sessions,  contact  details  for  parents,  doctor’s  contact  details,  health  visitor  contact  details,  allergies,  parental  consent  and  vaccinations  etc.  

Providing  government  funded  places  –  2  year  old  funding,  universal  15  hours  and  extended  entitlement  (30  hours)  

All  funded  sessions  are  in  line  with  the  Government’s  Statutory  Guidance  and  Local  Authority  requirements.  When  you  register  your  child  for  their  funded  place  we  will  discuss  your  needs,  and  as  far  as  possible  with  availability  and  staffing  arrangements  we  will  accommodate  your  wishes.  We  will  try  to  accommodate  hours  needed  or  if  changes  to  hours  are  needed  but  this  should  be  booked  a  term  in  advance.  Please  note  admissions  for  the  free  nursery  education  we  have  a  termly  intake.  

All  funded  or  paid  for  sessions  must  be  booked  in  advance  and  any  changes  or  cancellation  (notice  to  leave)    must  be  made  in  writing  with  plenty  of  notice;    

•  Regular  booked  sessions  require  4  weeks’  notice  

•  Ad  Hoc  sessions  require  1  weeks’  notice  

All  settings  registered  to  accept  government  funding  must  have  a  free  offer  for  2,  3  and  4  year  olds.  

  2  year  old  funding     Universal  15  hours     Extended  Entitlement  (30hours)  

These  hours  are  free  and  will  be  allocated  on  a  first-­‐come,  first-­‐served  basis.    

Free  Offer  Monday  to  Friday  3pm  until  6pm    38  weeks  a  year  

Monday  to  Friday  3pm  until  6pm    38  weeks  a  year  

Monday  to  Friday  1.15pm  until  6pm  47  weeks  a  year  

Intake  Term  after  child  turns  two  

Term  after  child  turns  three  until  compulsory  school  age  

Term  after  parents  applies  and  child  turns  three  

 

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Sample parent questionnaire

Are  you…  

 

Both  working   Single  Working  Parent  One  working,  

One  not  working  

     

Are  you  …  

 

Earning  between  £5,000  -­‐  £100,000  

each  Earning  over  £100,000  

On  maternity  leave  or  adoption  

leave  

One  is  working  and  the  other  is  not  working  

       

How  many  hours  is  your  child  using  

childcare  each  week?  

 

3-­‐9  hours   9-­‐15  hours   15-­‐25  hours   25-­‐50+hours  

       

Do  you  think  you  would  like  to  increase  your  current  hours?  

 

Yes   No,    I  am  happy   I  am  not  sure  

     

Do  you  use  another  childcare  provider?  

 

Preschool   Childminder   Day  Nursery   Family  

       

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key messages for providers • £4.70  per  hour  for  both  universal  and  extended  entitlement• Parents  must  apply  on  childcare  choices  website  by  creating  a  government  gateway  account• Parents  must  meet  the  eligibility  criteria  which  is  set  by  government• Funded  entitlement  starts  the  term  after  confirmation  of  eligibility• You  must  have  a  clear,  consistent  and  unconditional  free  offer• You  can  charge  for  additional  time,  consumables,  deposits  and  lunch• You  must  check  the  code  on  the  OEFE  system  before  offering  a  place• Do  not  assume  they  are  eligible  even  if  they  have  a  code  –  check  first• You  must  get  a  signed  parent  contract  and  birth  certificate  before  child  takes  up  a  place• There  will  be  a  grace  period  if  parents  fall  out  of  eligibility• You  can  offer  all,  some,  stretched,  in  partnership  or  universal  hours  and  be  part  of  30hours• Parents  can  also  use  Tax-­‐free  Childcare  to  get  £2  from  the  government  for  every  £8  they  pay  in  –  thiscould  affect  their  tax  credits  so  advise  parents  to  check  the  calculator  first

• Posters  are  available  on  the  Provider  Portal  –www.bromley.gov.uk/childcareproviders  or  in  printedformats  at  the  Children  Centres  or  Bromley  Central  Library

• If  parents do not have access to a  computer they can ring HMRC -­‐ 0300  123  4097

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Key messages you can give parents now • 30  hours  is  over  38  weeks  or  fewer  hours  stretched  over  the  year• Parents  must  apply  as  soon  as  possible  on  the  childcare  choices  website  and  give  you  the  code• Funding  starts  the  term  after  their  child  turns  3  years  old  at  the  earliest• Extended  entitlement  starts  the  term  after  eligibility  confirmation  not  date  of  application• Not  all  providers  will  offer  1140  hours  over  the  year  so  2  providers  may  be  used• Providers  state  when  their  free  offer  is  not  parents• Parents  can  use  tax-­‐free  childcare  to  help  with  the  cost  of  childcare• The  hours  you  offer  are  free  but  there  may  be  additional  charges• Parents  can  only  use  it  with  2  providers  in  one  day  and  a  maximum  of  3  providers  over  the  term• If  they  do  not  have  access  to  a  computer  they  can  call  the  HMRC  Helpline  -­‐  0300  123  4097

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Childcare

Supporting families with childcare costs

Find out more at childcarechoices.gov.uk