registration in auc
DESCRIPTION
Registration in AUC. Module 1 Mini Project: Creative Thinking and problem solving. Roles :. THE. Producers. Developers / Writers. Sandra Anton Hadiel Zakaria. Mina Naseralla Ahmed K. Ahmed. Researchers. Everyone. plan :. THE. Step 1: Finding a Problem Clarification Ideation - PowerPoint PPT PresentationTRANSCRIPT
REGISTRATION
IN AUC
MODULE 1 MIN
I PROJECT:
CREAT IVE TH INK IN
G AND
PROBLEM SOLVIN
G
THEROLES:
P R O D U C E R S
Mina NaserallaAhmed K. Ahmed
D E V E L O P E R S / W R I T E R S
Sandra AntonHadiel Zakaria
R E S E A R C H E R S
Everyone
Step 1: Finding a ProblemClarification
IdeationDivergent Thinking
VotingProblem Statement
Step 2: Exploring the ProblemData Gathering
More IdeationDivergent Thinking
DevelopmentConvergent Thinking
Step 3: Deduction and ImplementationEvaluation
Six Thinking Hats
DeductionFinal Solution Statement
Implementation
PLAN:THE
FINDING A
PROBLEM
IN AUC
WHAT DO W
E WANT TO SEE
CHANGE IN AUC?
STEP 1
Smoking Registration Advising Bus
Schedule
Food Outlets
Not Enough Chairs
Food In Dorms
Internet Services
Parking Fees
Crowded Areas
Banner Self Service
Pronunciation of some professors
IDEATION Problem
How m
ight we i
mprove t
he
syste
m of re
gistrat
ion in
order
to prov
ide equal
opport
unities t
o all s
tudents ?
PROBLEM
STATE
MENT
EXPLORING THE
PROBLEM
WHAT IDEAS C
AN WE C
OME
UP WITH TO SOLV
E THE
PROBLEM?
STEP 2
Freshman cannot enroll in the courses they want because they become full by the previous student categories.
Freshman are forced to go to departments to see if there Is any availability in the classes they need.
Some declaration required sources are very limited in number. The system crashes once registration opens due to the over
load. The system is complicated and freshman lack experience using
it. Not enough classes and places available for some important core
courses. Freshman do not know precisely what to take or do The most important student categories that AUC should watch
out for are Graduating seniors and Declaring Students
GATH
ERIN
GD
ATA
IDEATION Individual Interviews Rescheduling
Declared and undeclared
seatsBetter server
Freshman registering workshops
Easier system More sections Anonymous Doctors
Recruit more doctors More days
Specific classes for specific students
Assigned seats in classes for
student categories.
Allow freshman to start
registration Survey for
certain coursesMore course
options (core)
Declaration required courses
reserved for declaring students.
Sessions for career and
college planning
Sessions to specify certain
courses
Limit students to certain courses
Cancel online registration
Solut ion
We used divergent thinking to come up with 20 solutions
CONVERGINGSolut ion
We used convergent thinking to categorize these solutions and eliminate those that cannot be
implemented.
Improve Registrati
onSystem
Better Server
Cancel online
registration
Easier system
CONVERGINGSolut ion
Rescheduling
More days for
scheduling
Rescheduling
Allow freshman to start
registration
CONVERGINGSolut ion
Individual
Planning
Limit students to
certain classes
Create sessions for students to specify their
courses
Career planning
workshops
Freshman registrations
courses
Individual interviews to plan courses
CONVERGINGSolut ion
Limiting
Pressure
More doctors
More sections for the
courses
More course options
Anonymous
doctors
CONVERGINGSolut ion
Fair Distributi
on
Declaration required courses
for declaring students
Specific classes for specific
student categories
Assigned seats for declared and
undeclared.
Seat distribution amongst
freshman, sophomores, juniors and
seniors
After clustering the 290 ideas into 5 clusters we decided to prioritize them.
We argued about which would be best, which lead to us placing “improving the system as the top priority since it was one of the main reasons behind the problem. With limiting pressure right after since it is somehow related.
C L U S T E R E D G R O U P S
1• Improve Registration
System
2 • Limiting Pressure
3 • Individual Planning
4 • Fair Distribution
5 • Rescheduling
PRIORITIZINGSolut ion
DEDUCTIO
N AND IMPLE
MENTATION
OFSOLU
TION
WHAT IS THE SOLUTIO
N TO
TH IS PROBLEM AND HOW
CAN WE APPLY
IT?
STEP 3
SOLUTION
PRELIMINARY Cancel online registration Registration through departments First come first serve basis No differentiation between student
category
Through studying the preliminary solution one realizes that we have only looked at the situation from a freshman's perspective.
Asking other students about their opinion and investigating it further we realized that our strife for “equality” was wrong since what we were supposed to look for is “justice.”
In other words we have to find what is more suitable for the more needy is the declaring and graduating students rather than look to equally distribute it amongst everyone.
E V A L U AT I O NSolut ion
Fair Distribution Rescheduli
ng
Better Server & More Sections
Individual
Planning
Limiting
Pressure
Improve Registrati
on System After applying the evaluation
of the difference between equality and justice and realizing that our preliminary solution could not be implemented, we filtered the four clusters and came up with two solutions:
1 Better server from the system improvement cluster
2 More sections from the limiting pressure cluster
The two mos t f a i r , j u s t and imp lementab le so lu t i ons tha t
wou ld benefit eve ry s tudent on campus
E V A L U AT I O NSolut ion
There are important core and declaration required courses with very few sections.
The classes are always filled by the seniors sophomores and juniors before they reach the freshman.
Not limiting periods of time for specific student categories was hectic.
The server is always pressured by the quantity of people registering and crashes.
The server is incapable of holding the student capacity.
The server is slow.
E V A L U AT I O NSolut ion
Pressure: need to register to class before the others do.
Anger: the server crashed/ the class is full
Frustration: the server is loading to slowly
Stress: all y classes are full.
Changing the server would allow the students to calmly register for their courses without the fear of it crashing
More classes would give the students a sense of relief that there are still open courses.
E V A L U AT I O NSolut ion
More sections of important core and declaration required courses = more declared students and less time and money wasted.
More sections = more opportunity for freshman
The schedule and registration system doesn’t have to be completely changed
The server will not be pressured by the quantity of people registering and will not crash.
The server will be capable of holding the student capacity.
The bigger better server will be faster.
E V A L U AT I O NSolut ion
The actual process of finding a better bigger server may be time and effort consuming
Very costly More sections = more time
devoted by professors or more professors
Not enough classrooms for more sections.
Not enough equipment and utilities for new sections.
New sections will cause and increase in expenses and salaries Increase in expenses and salaries = increase in tuition fees.
E V A L U AT I O NSolut ion
The process of finding a better bigger server can be given to volunteering students and faculty to limit time and effort
Fundraisers can be made for the finance of this solution.
Professors can be compensated or incentivized to offer more sections
Courses that have too many unneeded sections can decrease their sections to allow for courses who are more demanded or more important to have more sections.
To compensate for the increase in expenses that would result from more sections one can decrease other expenses such as light and water.
E V A L U AT I O NSolut ion
To implement this solution the AUC registrar has to make some sort of survey to keep track of classes on high demand and classes on low demand for each semester.
By doing so it would provide vital information based on which we can decide which classes deserve more sections and which classes need to have less sections.
Other than that the AUC has to try to find a solution as to improve the server and find a way to make it faster and bigger to allow more people without it crashing.
IMPLEMENTATIONSolut ion
To im
prove t
he sys
tem of
regist
ration
we c
an, p
rovide a
bigger se
rver a
nd offer
more
secti
ons o
f import
ant/n
eeded
course
s.
SOLUTIO
N
STATE
MENT
THANKS
FOR YO
UR
ATTENTIO
N