sharepointfest keynote: shifting the network share paradigm

Shifting the Network Share Paradigm Leveraging SharePoint as a Business Solutions Platform

Dux Raymond Sy, PMP, MVP Mark Miller, SharePoint Community Evangelist

Watch video recording http://vimeo.com/24084580

Twitter: @meetdux @eusp

Presentation Objectives

¡  In this session, you’ll learn how to:

¡  Gain executive buy-in for SharePoint projects

¡  Proper plan and appropriately manage expectations

¡  Engage the business for better adoption

¡  Define organizational SharePoint readiness

¡  Iteratively release SharePoint solutions


Agenda

¡  Can’t We Just Focus on the Technology?

¡  Raising Executive Awareness is Necessary

¡  Collaboratively Engineer a Solution

¡  Assess Organizational Readiness

¡  Iterative Release of SharePoint Solutions

¡  Summary and Resources


Look Familiar?


What a Concept

“Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ”

—Robert McDowell, In Search of Business Value


Typical Implementation Scenarios

¡  Pilot deployment for IT then magically it becomes an enterprise production deployment ¡  No planning

¡  Everything is ad-hoc

¡  No budget earmarked

¡  Heavily customized implementation by techies lacking SharePoint skills

¡  SharePoint is nothing but a glorified network share


Agenda








Executive SharePoint Ignorance is Not Bliss

¡  Isn’t SharePoint about empowering End Users? ¡  Who’s paying the bills?

¡  Execs ordered SharePoint to be deployed ¡  Do they REALLY understand the value of SharePoint to the

organization?

¡  Is the budget realistic?

¡  As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint

¡  Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b


It’s All About Business Value

¡  Executives are primarily interested on how SharePoint can deliver business value

¡  Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡  Inefficiencies of meeting collaboration

¡  Business process automation

¡  Single platform vs multiple tools

¡  How much is the investment?


Agenda








Educate and Engage the Business

¡  SharePoint is more than just a glorified network share ¡  Stress that SharePoint is a platform on which to build solutions

¡  Tip: Address their pain points ¡  Provide high-level technology overview

¡  Discuss business challenges

¡  Map it to a SharePoint Solution


Don’t Call It SharePoint!

¡  Enterprise-Wide Solutions ¡  Corporate Intranet

¡  Content Management

¡  Talk about Specific Solutions, not Technology ¡  Employee Onboarding System for Human Resources

¡  Loan or Claims Processing

¡  Conference Room Scheduling System for Facilities

¡  Project Management Information System for PMs

¡  System Integration

¡  Custom Application Development


What Can SharePoint Do For You?


Agenda








Keep Priorities In Order

¡  You can’t do it all! ¡  What business need should you solve first?

¡  What are common features that can be deployed?

¡  Project scope must be limited and specific ¡  What’s important? Time? Budget? Functionality?

¡  Tip: Involve decision makers in planning and prioritization

¡  Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv


The SharePoint Maturity Model

http://www.sharepointmaturity.com/home.aspx


IT, Can You Handle This?

¡  Implementation ¡  Do you have the relevant skillsets to plan, engage with the

business, deploy SharePoint?

¡  Are key processes for release management, disaster recovery, auditing in place?

¡  Support and Maintenance ¡  What does the support structure

look like?

¡  Resources available for maintaining related technologies?

¡  Future Releases


Change Management Strategy

¡ Collaboration culture

¡ Governance plan ¡  Business

¡  Technology

¡ Adoption plan ¡  Training

¡  Process

¡  Technology

¡  Self-help

¡  Feedback


Agenda




¡  Educate and Collaboratively Engineer a Solution




Do You Have a SharePoint Roadmap?

¡  A SharePoint roadmap can help organizations ¡  Quantify the budget, resources and effectiveness of

SharePoint

¡  Allows priorities to be set

¡  Specifies what solutions are going to be deployed

¡  Iterative releases can provide immediate visibility ¡  Lower risk compared to big bang approach

¡  Tip: Successful delivery of high profile solution gets you brownie points ¡  Quick wins are essential for better buy-in and adoption


Example Release Schedule

¡  Phase 1: Proof of concept or Pilot

¡  Phase 2: Replace intranet and file shares to improve collaboration

¡  Phase 3: Deploy value point solutions for HR, Operations and Finance

¡  Phase 4: Train users to build their own SharePoint solutions

¡  Phase 5: Integrate CRM and third party reporting platform

¡  See how EasyJet did it: http://bit.ly/74XwKH


How EasyJet Deployed SharePoint


Agenda








Key Points to Takeaway

¡  Focus on a Business Solution, not a Technology

¡  Raise Executive Awareness





Resources


Thanks!

Dux Raymond Sy PMP, MVP @meetdux

Mark Miller SharePoint Community Evangelist @eusp

sharepointfest keynote: shifting the network share paradigm

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