September 25, 2013

Sport Club Council Meeting

Program Manager Office Hours

Monday Tuesday Wednesday

Thursday Friday

2:30pm-4:00pm

10am-2pm 2:30pm-5:30pm 10am-4:00pm 12pm-5pm

Kendall KnottBaseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski

Or By Appointment

Monday Tuesday Wednesday Thursday Friday12:30pm-5pm 9:30am-

12:30pm12:30pm-5pm 9:30am-

12:30pm9am-2pm

Mykala SandiferBadminton, Boxing, Cycling, DanceSport, DiscGolf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball

Or By Appointment

Supervisor Office HoursMonday Tuesday Wednesda

yThursday Friday

10am – 12pm 2:30pm – 3:30pm

10am-12pm 2:30pm-3:30pm 10am – 12pm*

Christopher Cox, Supervisor (Office)

Or By Appointment*Alternates every other Friday

Monday Tuesday Wednesday Thursday Friday4:00pm – 5:00pm

12:30pm-2:00pm

4:00pm-5:00pm   2:00pm – 4:00pm*

Brian Kearney-Spaw, Supervisor (Office)

Or By Appointment*Alternates every other Friday

Supervisor Shenk Hours

Monday Tuesday Wednesday Thursday Friday3:30pm – 7pm   3:30pm – 7pm   3pm – 8pm*

Christopher Cox, Supervisor (Shenk)

*Alternates every other Friday between Supervisors

Monday Tuesday Wednesday

Thursday Friday

  3:30pm – 8:00pm

  3:30pm – 8:00pm 3:00pm-8:00pm*

Brian Kearney-Spaw, Supervisor (Shenk)

*Alternates every other Friday between Supervisors

Weight Room PoliciesLeave the SC Weight Room in better condition than you found it

DO NOT leave equipment everywhere, fans running, door open, or lights on

The door should not be open during your allotted time

If the problem persists, all SC activity in the weight room will be canceled until further notice

Student Code of ConductIf you are in uniform and/or representing KU,

you are expected to uphold all of KU’s standards

Represent yourself and your team in an appropriate manner.

Unacceptable behavior may lead to the termination of the organization.

http://www.policy.ku.edu

Off-Site Responsibility

Alcohol PolicyThe University of Kansas prohibits the unlawful possession,

use, manufacture, or distribution of alcohol or drugs by students or by employees on its property or as part of its activities.

Kansas State Laws:It is illegal for anyone under 21 years of age to possess,

purchase, attempt to purchase, or consume cereal malt beverage or alcoholic liquor except where specific exemptions are provided by law.

It is also illegal for anyone to furnish cereal malt beverage or alcoholic liquor to another person under 21 years of age.

Club members, fans, coaches, etc. cannot consume alcohol (even if they’re 21) while participating in or attending any Sport Club event.

Off-Site Responsibility Cont:

Shenk PoliciesClubs should only use their

space during their allotted time slot.

No glass, tents, dogs, or alcohol

Observe and follow the open/closed signs

Do not practice during inclement weather

Report any field hazards to Shenk Supervisor or Recreation Staff

http://recreation.ku.edu/facilities/shenk.shtml

Restrooms and StorageRoomAre available for use upon

request. The SC staff will unlock the doors for you.

PaintThere is paint located at

Shenk.Clubs are responsible for

painting their own fields.No last minute requests will

be approved.Please remember to turn in

rented field-paint equipment promptly.

A mop has been provided to the martial arts room at the request of some clubs.

Please make sure that after using the mop, it is placed on the black, straining shelf within the yellow mop bucket.

Martial Arts Sanitation

When clubs turn in licenses, insurance, direct deposits (EFT), voided checks, and W-9s. Please label what club the individuals are from.

(Address much match on Intent to Travel, voided check, direct deposit [EFT], and W-9)

Announcements

Labeling Paperwork

Board members are responsible for teaching their members how to fill out paperwork properly

If Board members have questions regarding the proper procedures for filling out documents, set up a meeting with your Program Manager

All paperwork must be submitted to room 203 (your PM’s mailbox) NOT to the administrative mailboxes

Turning in paperwork

If using RF, turn in ITTs 15 business days in advance – THERE WILL BE NO MORE LENENIENCY

You must meet with your program manager 10 days or more prior to your event. It is YOUR job to meet – not your PM’s to email

and ask!Fill out forms THOROUGHLY!

Include travel roster and indicate drivers.

Intent to Travel

Clubs Missing Liability WaiversPractices, games, events, and travel will be canceled effective Monday, 9/30/13 if liability waivers are not turned in to your PM

Clubs that have not submitted waivers:

BadmintonBaseballBoxingDisc GolfFencingJiu JitsuJudo

Ki AikidoKumdo/KendoMen’s LacrosseWomen’s LacrosseMarksmanshipMen’s RugbyWomen’s Rugby

SailingTennisMen’s UltimateWomen’s Volleyball

Clubs that need to finish SILCTennis

Need Advisor’s confirmation

Women’s RugbyNeed the President’s confirmation

Must be finished by Friday or your club will no longer be eligible for Sport Club Status

Fall Semester Schedules

The following clubs have their fall semester schedules turned in:BowlingMen’s RugbyRunningWomen’s SoccerSoftballWomen’s Ultimate

Due Friday, 9/27/13

You must fill out a “Visitor Waiver and Release of Liability” form for anyone that competes at your event.

You must turn your “Visitor Waiver and Release of Liability” forms in within 3 days of your event. Usually, a SC Supervisor or PM present at your

event will pick them up.

Visitor Waiver

First draft was due 9/18/13

Final draft deadline has been pushed back to – Discussion with Tyler

Constitutions and Budgets

Clubs Missing FormsBUDGETSBaseballBoxingJudoMarksmanshipWomen’s RugbyMen’s SoccerTable Tennis

CONSTITUTIONSBaseballBowlingBoxingCyclingDisc GolfJudoMarksmanshipRock ClimbingWomen’s RugbyMen’s SoccerTable Tennis

Capital ImprovementClubs Eligible for Capital Improvement:QuidditchDisc GolfBoxingBowlingJudoRock ClimbingKi AikidoDanceSportMen’s Rugby

Alternate Clubs:Women’s UltimateJiu JitsuSoftball

Clean out your

mailboxes!!!

Fall Semester Schedules Fri, 9/27Spring 2013 Facility Requests Wed,

10/23Sport Club Council Meeting Wed,

10/23Supplemental Budget Meeting Wed, 10/23

Requests due: Fri, 10/18

Upcoming Dates