Staff Report

Wednesday, April 3rd, 2019

Team

Clark Ulrike

2

Michael Responsible for: Responsible for:

Website/ Press/ Internal Comm./News/Jobs/ Member Services &

Onboarding/ iConference

Social Media iSchools (and iConference)/

Website / Administrative things

20 hours/week 20 hours/week 5 hours/week

Responsible for:

Finances/ Internal Comm./ Mailing Lists/ Membership/ Staff/ Negotiation with iConference Organizers/ Friend- and Fundraising/ Organizational structure

developement

What we take care of (Infrastructural)

3

Website

• main communication tool -> but old fashioned -> new interface coming in June 2019

• main target group under 35 years (more than 50%)• free job posts for member schools:

-> more than 70 posts per year/ 1,35 posts per week

• free news posts for members and the organization:-> more than 85 posts per year/ 1,6 posts per week

• main iConference accessing point for participants

4

Website 2019 (June)

5

Social Media: Twitter

6

Twitter in numbers• 137 Tweets iSchools account/year (28th February 18 to 28th February 19)

-> means one tweet every two to three days(which is ideal for an organization of our size!)

• 194 new Followers during this period -> means 3 to 4 new Followers every week

• 3740 Followers in total iSchools Twitter Account (March 26, 19)

• iConference Twitter Account: -> 1443 Followers (March 26, 19)

-> with an overlap of just 252 Followers. -> that means in total we reach with both accounts 4931 people (not even including those reached by retweets of our Tweets)

7

Facebook and Linkedin in numbers

• Facebook:• iConference: 39 Posts and 47 new likes, makes in total 852

likes (February 28, 19)

-> means one new like almost every week.• iSchools: 48 Posts (including some shares from the

iConference page) and 43 new likes, in total 1563 likes (February 28, 19)

• Linkedin:• joined Linkedin in June and gained 89 Followers (March 26, 19)

-> good; especially because this was a calm launch (on average

we gained 2 Followers per week in the last 9 months).

8

Mailing Lists

• Managing Mailing Lists of theiSchools:

• 3 regional Mailing Lists• Europe, America, Asia/Pacific

• all-heads-list• BoD list• executive committee list• Associates list

9

Member onboarding• 10 new schools (March 2018-March 2019)

• Application reception confirmation• Organization of the BoD discussion• Applicant notification• Member notification• Onboarding information for new head/member• Adding appropriate member staff to the lists• Follow up on dues level• Adding member to the website (external and

internal)

• Number of changes at existing memberschools: Heads, URLs, Payment Information, e-mail adresses etc.

10

Member onboarding• 10 new schools (March 2018-March 2019)

• Application reception confirmation• Organization of the BoD discussion• Applicant notification• Member notification• Onboarding information for new head/member• Adding appropriate member staff to the lists• Follow up on dues level• Adding member to the website (external and

internal)

• Number of changes at existing memberschools: Heads, URLs, Payment Information, e-mail adresses etc.

11

Every day live duties• Renew the incorporation status• Organize elections• Create and send out invoices (100 individual ones because

of special adress and accounting specifics in a lot of schools)• Bird-dogging incoming payments • Create and send out invoice reminders• Ask schools for Research blog posts, slider pictures and

alumni careers, change sliders• Answer questions from members and/or forward them• Fill out tax information for US forms• Write financial reports…

12

Every day live duties

• And help with organizational things for the upcoming and outgoing iConferences

13

Thank you very much for your attention!

I‘d be happy to answer questions!

14

Financial Report

Wednesday, April 3rd, 2019

2018 iSchool Finances• New self-selection membership dues framework went into effect

– iCaucus ($5,000 per year)– Enabling ($4,000 per year)– Sustaining ($3,000 per year)– Supporting ($2,000 per year)– Basic ($1,000 per year)– Associate ($300 per year)

• Net effect of higher and lower selections was an increase of the dues income over the budgeted $175,000 (total income 2018 $254,707)

• Developed guidelines for the documentation of expenses• Established an internal audit committee (Noa Aharony, Kristin

Eschenfelder, and Johannes M. Bauer) and audit principles

16

2018 budget and actual results

17

Budgeted Actual Difference

Staff (Comm, Exec Director, support)

$75,272 $76,390 ($1,118)

Materials, supplies, services $15,300 $8,151 $7,149

iConference awards $13,500 $12,382 $1,118

Grants $10,000 $10,000 $0

Executive Director travel $20,000 $19,008 $992

Chair travel $20,000 $19,461 $539

Staff travel $5,000 $2,541 $2,459

Total 2018 expenses $159,072 $147,933 $11,139

Income $175,000 $254,707 $79,707

Addition to reserves $106,824

2019 planning budget

18

Budgeted

Staff (Comm Director, Exec Director, support) $141,772

Materials, supplies, services $20, 720

iConference awards $15,500

iSchool projects and initiatives $20,000

Executive Director travel $20,000

Chair travel $20,000

Staff travel $8,000

Total 2019 planned expenses $231,992

Total anticipated Income $250,000

iSchool reserves (in US$)

19