Teachscape Reflect User GuideTeacher Observation and EvaluationHoward County Public School System

Teachscape Reflect is a complete observation and evaluation management and reporting system that delivers actionable feedback to teachers and streamlines the evaluation process for Evaluators. This guide was especially designed for Howard County evaluators and teachers using Reflect during the 2012-2013 school year.

The evaluation criteria is based on Charlotte Danielson’s Framework For Teaching 2013 instrument.

About this Guide

Table of Contents

Getting started……………………………………………………… Page 4

Domain 1 Planning and Preparation Review…….……………... Page 11

Announced Observation Assessment …………………………….Page 24

Pre-Observation Process ………………………………….. Page 25

Classroom Observation Process …………………………. Page 33

Post-Observation Process ………………………………… Page 44

Unannounced Observation Assessment……………………….. Page 54

Domain 4: Professional Responsibilities Review.…………….... Page 57

Additional Observations …………………………………….……. Page 60

Help Resources …………………………………………………… Page 64

Getting Started

Log In Screen – login.teachscape.com

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teach

Teachscape Welcome Screen

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Remember to change your password the first time you login!

The Reflect Dashboard

Reflect Dashboard

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Enter the teacher’s first or last name in the “Search” field to easily locate the teacher’s evaluation.

Reflect Teacher Evaluation Screen

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Following are the assessments that make up the Howard County Teacher Evaluation Process.

Reflect Teacher Evaluation Screen

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“Change” button provides the opportunity to assign evaluation responsibilities to another evaluator.

“Manage” button allows evaluator to grant permission to other administrators to review this evaluation.

Note: By default, all evaluators in your school will have permission to review your assigned teacher evaluations.

Domain 1: Planning and Preparation Review

Teacher submits planning artifacts

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Teacher submits planning artifacts

Upload your artifacts (eg: documents, scanned paperwork, pictures, etc.) When artifacts are uploaded,

select “Submit”

Warning: You cannot add or delete artifacts after you Submit.

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Evaluator reviews artifacts

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Evaluator uploads artifacts

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Evaluator scores Domain 1 practice

Note: This is not an announced classroom observation and therefore no need to schedule an event.

Evaluator collects evidence

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Evaluator collects evidence

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Edit

Delete

Option: Timestamp on or off

Evaluator aligns evidence with Framework

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Evaluator aligns evidence with Framework

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Review component description

Select

Evaluator starts scoring

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Click the Score button to score the first component.

Evaluator completes scoring

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Select level of performance for this component

Review and Select critical attributes

Review rubric language

Evaluator completes narratives (optional) and submits assessment for teacher review

Announced Observation Assessment

Evaluator schedules pre-observation conference

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Click on the “Schedule” button to schedule the Pre-Observation Conference.

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Select date

Select time

Enter description

Evaluator schedules pre-observation conference

An email notification will be sent to the teacher and Evaluator including the

date/time of the conference as well as an .ics attachment file that will allow

teacher and Evaluator to add the event to their calendar.

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Teacher Submits Pre-Observation Planning form

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Respond to each question (no maximum field length).

Teacher Submits Pre-Observation Planning Form

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NOTE!!! Modifications cannot be made once the responses have been submitted.

“Submit” button notifies the evaluator that the Pre-Observation Planning Form questions are ready for review.

Teacher Submits Pre-Observation Planning Form

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Teacher submits pre-observation artifacts

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Teacher submits pre-observation artifacts

Upload your artifacts (eg: documents, scanned paperwork, pictures, etc.)

When artifacts are uploaded, select “Submit”

Warning: You cannot add or delete artifacts after you Submit.

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Evaluator reviews pre-observation planning form and artifacts

Evaluator schedules observation.

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Select date

Select time

Evaluator schedules observation

An email notification will be sent to the teacher and Evaluator including the

date/time of the observation as well as an .ics attachment file that will allow

teacher and Evaluator to add the event to their calendar.

Evaluator observes lesson and collects evidence

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Note: Throughout the Announced Observation process, evidence should be collected and scored here for Domains 1, 2, 3 and 4a.

Evaluator observes lesson and collects evidence

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Evaluator observes lesson and collects evidence

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Edit

Delete

Option: Timestamp on or off

Evaluator aligns evidence with Framework

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Evaluator aligns evidence with Framework

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Review component description

Select

Evaluator shares evidence with teacher

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Evaluator completes preliminary scoring

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Click the Score button to score the first component.

Evaluator completes preliminary scoring

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Select level of performance for this component

Select critical attributes

Review rubric language

Evaluator completes preliminary scoring

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Click on “Save & Finish Later”Note: Do not submit scores to teacher until after the post-observation conference.

Evaluator schedules post-observation conference

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Teacher shares any lesson artifacts (optional)

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Evaluator reviews teacher’s lesson artifacts

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Evaluator submits additional artifacts

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Post-Observation Conference: Evaluator can add/change evidence and update scores

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Evaluator reviews evidence and update scores

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Either select the component to score via the breadcrumbs listed above or click the Score button to score the first component and move to the next component in sequence.

Evaluator writes narratives

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Evaluator writes narratives

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Evaluator submits observation to teacher for final review

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Evaluator confirms observation when complete

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Warning!!! An observation cannot be revised once it has been confirmed.

Unannounced Observation Assessment

Unannounced Observation

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Evaluator conducts unannounced observation

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Note: Evaluator will be able to focus on any component(s) in Domains 2 and 3 and will not be required to score all components. Also, note component 4a is assessed as part of an unannounced observation.

Domain 4: Professional Responsibilities Review

Domain 4: Professional Responsibilities Review

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Evaluator conducts Domain 4 review

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Note: Teacher and evaluator submit artifacts/collect evidence throughout the year.

Additional Observations

Evaluator creates an additional observation process

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Evaluator creates an additional observation

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Select either an announced or unannounced observation process.

Evaluator starts the new observation process

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Click here to start the new observation process.

Help Resources

Need help?

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