technical overview of microsoft sharepoint online - presented by atidan
TRANSCRIPT
David J. Rosenthal
CEO, Atidan
Microsoft MTC, Malvern, Pennsylvania
October 23, 2014
Compliance Enterprise Ready
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The New SharePoint
1SharePoint Online Specifics
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Discussion
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SharePoint
Share
Social
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Make it easier to work as
a team and manage
your projects.
Use community
knowledge to gain insight
and find answers.
Engage in conversations
to stay informed and
make better decisions.
Follow people,
documents & sitesShare ideas and get
answers in real time on
your Newsfeed
♡ Like
#hashtags
@Mention
people
Pervasive presence
integration
Ask colleagues for expertise
Preview content inline
Follow relevant content
and subject matter
experts
Communities
Search for answers within communities
Feature communities to drive membership
Quickly find your recent communities
Understand how large and active the community is
See the most recent discussions
Discover the people with the highest reputation
Discover experts and understand reputation
Ask questions, and contribute to discussions
See best replies at the top
Stay Connected
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New experiences that combine
social, collab, email, instant
messaging, voice, and video
Business Intelligence
Easily combine data from
any source to create fully
interactive reports and
insights with guided
exploration
Visually discover and share
insights for collaborative
decision making across the
organization
Manage self-service BI with
control & compliance for
end user created assets
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Quickly navigatethrough your data
Drill into data with timeline slicer
Get suggestions on chart types based on
your data
Preview your graphs, formatting and KPIs
Combine Data Graphic Items
Use Formulas to calculate properties
Link a record to multiple shapes
Hyperlink to detail pages
Search
Find what you’re looking for
with intelligent results
tailored to you
Get answers and take action
with an experience that’s
always a step ahead
Build smarter applications
that can scale for any need
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Create Control Protect
Create and organize
content easily with the help
of relevant discovered
information
Manage content policy,
information architecture and
taxonomy
Reduce risk and manage
compliance with centralized
eDiscovery tools
Streamline common tasks
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Created Documents in Browser
Create docs directly in SharePoint
Quickly Share Documents
Manage permissions
Tag content directly from Office backstage
Office Integration
Check in/out and access all versions of the document without having to open SharePoint
Save directly to SharePoint without going to a browser
Store, sync and share
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Manage different types of content as a unit
Individual document properties
Manage properties, versions and workflow for Document Set
Keep things on track
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One view of all your tasksSynchronized with Outlook
Site feed for group conversations
SharePoint Online Development
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Create Dynamic Sites
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Tailor designs and target devices withdevice channels
Easily create mobile apps with REST API’s
Smart management of media assets
Apps for Office and SharePoint
SharePoint Apps
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App Web (from WSP)
Parent
Web
SharePoint-Hosted App
Provision an isolated sub web on a parent
web
• Reuse web elements
(lists, files, out-of-box web parts)
• No server code allowed; use client
JavaScript for logic, UX
Developer-Hosted App
“Bring your own server hosting infrastructure”SharePoint
Web
Get remote events from
SharePoint
Use CSOM/REST +
OAuth to work with SP
Cloud-based Apps
Your Hosted
Site
Azure Auto-Hosted App
Windows Azure + SQL Azure
provisioned invisibly as apps are
installed
Azure SharePoint
Web
Specify retention schedules for content types
Submit documents for long term archival
Define mutli-stage retention policies by folder
Create hierarchical file
plans and generate
reports
Submissions matched to specific content type
Specify alternate content type names to accommodate taxonomy differences
Property based conditions route content
Auto provision folders based on property value
View in-place hold stats in real time
Legal can create discovery
sets for in-place
preservation
Create queries to trim
down content required for
analysis or export
Preserve content in original
location with true fidelity
Add Exchange mailboxes,
SharePoint sites and file
share sources
View breakdown of results
and size statistics at-a-
glance
Unified search query across
Office platform
Reduce preservation set
size with additional filters
Preview content prior to
exportMultiple message
types, including
Lync
Tabbed results
Preserve
discussions and
feeds from
SharePoint
Export content to EDRM
XML standard format
Options for de-duplication,
IRM removal and
document versioning
In-Place Hold as you want it
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New Time-Based In-Place HoldIf an item is deleted prior to the hold date ending, it will be held for the difference.
Litigation Hold / In-Place Hold (Legacy)You don’t specify any query parameters or time duration and hold the items indefinitely.
New Query-Based In-Place HoldItems can be preserved by query, including items that do not exist at the time of the Hold being applied
Query Based In-Place Hold (Legacy)Search for content throughout SharePoint and place it on hold.
New Site In-Place HoldWhen you apply an in-place hold to a site, content in the site remains in its original location. Users can still work with the content, but a copy of the content as it was at the time that you initiated the hold is preserved.
Exchange Variants SharePoint Variants
Spectrum of Content
PublishingMy
Collaboration
Lifetime
Ad-HocDept/Org Apps
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Reduce infrastructure costs
• Run SharePoint in the cloud
• Deliver new features and updates faster
• Reduce storage footprint
• Improve scalability and performance
SharePoint Online High Level
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SharePoint Online Plan 1 SharePoint Online Plan 2
Team Sites Yes Yes
Simple Public-Facing Website 1 basic public-facing site included 1 basic public-facing site included
Site Designer Yes Yes
SharePoint Designer 2010 Yes Yes
Custom Workflows Yes Yes
Sandboxed Solutions (PTC) with Visual Studio Yes Yes
My Site Yes Yes
Social (Wikis, Blogs, Microblogging, Communities, etc.) Yes Yes
Form Services No Yes
Excel Services No Yes
Visio Services No Yes
Access Services No Yes
Business Connectivity Services (BCS) No Yes
eDiscovery Center No Yes
Site / Library Legal Hold No Yes
Content Search Web Part / Cross Site Publishing No Yes
Site Collections Up to 10,000 Up to 10,000
Office Web AppsView only for E1
View and edit for E2View and edit
External Document Sharing Yes Yes
Storage (does not include My Sites) 10 GB + 500 MB per USL 10 GB + 500 MB per USL
My Site Storage (Sky Drive Pro) 25 GB per USL 25 GB per USL
Buy Additional Storage Yes Yes
Admin Yes, tenant level Yes, tenant level
View Details
Analytics,
PerformancePointBI Excel Services, Power View, PowerPivot
SharePoint Online SharePoint 2013
Deep refinement,
enhance relevancySearch People/Expertise, hover card, enterprise search
Full-trust code, BCS+Developer Cloud app model, Sandbox, CSOM, BCS
Cross-site scripting,
content by searchInternet Public Website, Design Manager, apps/store
Central AdministrationAdmin Tenant-level, PowerShell, IRM, Recycle Bin
ECM / SocialeDiscovery, Records Center, Site Mailbox, Mobile, Newsfeed, Follow, #, @
dot dot dot
SharePoint Discussion
If you currently use a collaboration platform (such as Microsoft SharePoint®), what version do you use and is it hosted online or on premises?
What specific workloads do you plan to use in SharePoint Online? What usage scenarios (for example, Portals, My Sites, Team Sites, Search) do you plan to cover with SharePoint Online?
If you currently use SharePoint, are there workloads that you would plan to move to SharePoint Online?
If you currently use SharePoint, do you want to move any customizations (for example, customer Web Parts, apps, workflows) to SharePoint Online? Do you have any custom business applications or processes using SharePoint that access other internal data sources or
systems that you want move to SharePoint Online?
Do you use third-party components in SharePoint?72
SharePoint Online Discussion
How much data (in gigabytes or terabytes) do you plan to store in SharePoint Online during the first year? What types of documents do you store on SharePoint (for example, collaboration, public, sensitive, confidential, or personal
documents)?
Do you have legal or compliance requirements for SharePoint content?
Do you have a web-based collaboration solution for partners in place?
How many users do you plan to migrate to SharePoint Online?
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Resources
SharePoint Online Service Descriptionhttp://technet.microsoft.com/en-us/library/jj819267.aspx
What’s New In SharePoint Onlinehttp://office.microsoft.com/en-us/sharepoint-help/whats-new-in-microsoft-sharepoint-online-HA102785547.aspx
SharePoint 2013 Hybridhttp://technet.microsoft.com/library/jj838715.aspx
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SharePoint Online Topology
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 1:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 2..N:
Network 1..N:
AD Sync
Prov.
SCOM
ULS
SPDiag
WER
DNS
SMTP
Admin
Backup
NLB
NLB
Datacenter 1..N:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 1:
WFE
App Server
Crawl WFE
CA
Timer Jobs
Sandbox
Content:
Fed App
Fed Query
Fed CA
Fed Idx
Federated Services:
SQL SQL
SQL:
SQL SQL AD AD
Directory:
Stamp 2..N:
Network 1..N:
AD Sync
Prov.
SCOM
ULS
SPDiag
WER
DNS
SMTP
Admin
Backup
NLB
NLB
Disaster Recovery Datacenter 1..N:
Grid Manager
Global Directory
Tenant Admin (UI)
Commerce backend
DNS (multiple)
OrgID Auth, Svc.
Incident Management
Azure
(Windows/SQL)
CDN Services
Failure Scope
nonediskrackdc
Copy Count
124610+
Data CenterData Center
Rack 2Rack 1
Keeping Your Data Safe
Rack 3
save
RAID 10
synchronous
mirroring
asynchronous
log shipping
asynchronous
replication
scheduled
backups
point-in-time
restore
recycle
bin
client side
cache
