Revised 2/17/15

AJ 1

TIFFIN COMMUNITY YMCA SCHOOL AGE CHILDCARE PROGRAM

REGISTRATION 2015 - 2016

*Child’s Name ____________________*Gender ______

*Birthdate _____________________

*YMCA Member (please circle) yes no

*Grade Entering School in the Fall of 2015/2016 ______

*Parent/Guardian Name: ________________________________

*Parent/Guardian Email Address: _________________________

*Address______________________________

*City/State___________________ *Zip____________

*Phone Number__________________

*My child will be attending (please check):

□ Before School Program

□ Afterschool Program

Please note: Only one registration fee per child even if the child

participates in more than one program.

The $25.00 registration fee is nonrefundable and due at the time of registration. Date of paid registration: ___________ *Mandatory fields. These fields are only used to pass information to you and are not used/sold to 3rd parties.

Revised 2/17/15

AJ 2

TIFFIN COMMUNITY YMCA SCHOOL AGE CHILDCARE PROGRAM

POLICIES AND PROCEDURES HANDBOOK FOR FAMILIES

K - 6TH GRADE 2015 – 2016

180 Summit Street Tiffin, Ohio 444883

419-447-8711 www.tiffinymca.org

YMCA Mission: To put Christian principles into practice through programs that builds a healthy spirit, mind and body for all. YMCA Philosophy: Our impact is felt when an individual makes a healthy choice, when a mentor inspires a child and when a community comes together for the common good.

Revised 2/17/15

AJ 3

Tiffin Community YMCA

School Age Child Care Program 2015-2016

180 Summit Street Tiffin, Ohio 44883 (419) 447-8711

Dear Families, Welcome to the Tiffin YMCA School Aged Child Care program, a Star rated program through Step

Up to Quality (SUTQ)! A star rating system is based on the education and continued training of all child care staff. This means lower child to teacher ratios, staff familiar with the Department of Education’s Kindergarten through 12th Grade standards, and at least 15 hours of continuing education specific to the development of school aged children. Plus, at least one teacher and an administrator have credentials and/or a degree in early childhood education or higher. Even when children are playing they are learning. We have learning centers in our program that includes, but is not limited to: blocks/construction, library, writing, art, science, math, and small motor. Daily activities are tailored for individual goals of social growth and academic success. We follow the YMCA of the USA Healthy Living and Eating Standards and Ohio Department of Jobs and Family Services (ODJFS) polices by encouraging healthy food choices and providing at least 30 minutes of physical activities on a daily basis. Our scheduled physical activities include: swimming on Mondays and Fridays and outdoor play Tuesdays through Thursdays year round. We also participate in the Child and Adult Food Care Program, a federally funded program allowing us to purchase and prepare healthier snacks for your child.

This Family Manual contains important information regarding the program policies, general schedule, and tuition payment. Attached to the end of the handbook you will find: a signature form stating you have received, read and understand the rules and policies of this program, a picture release form, the Tiffin YMCA transportation authorization form, the Tiffin City Schools Transportation form, a colored CACFP form, a white CAFP form, the Tiffin YMCA child release authorization form, the Tiffin YMCA swimming and walking permission forms, the Step Up to Quality (SUTQ) family information form, the Ohio Department of Jobs and Family Services (ODJFS) enrollment and health information form (one parent/guardian per line with all information complete, 3 pages), the Tiffin YMCA child care attendance schedule, a health information form for any child who requires emergency medication or has a confirmed allergy to food, environment, or insects. The attached forms are required for our program to stay compliant with our Child Care License, SUTQ, and CACFP. All forms must be returned to the Tiffin YMCA before your child’s first day of attendance (ODJFS rule 37). Again, thank you for your involvement with the Tiffin YMCA Child Care Program. We look forward

to working with you and your child. Sincerely, Amanda Johnson Ashley Bishop Stacey Kiesel Associate Director of Child Care Lead Teacher Lead Teacher Tiffin Community YMCA School Age Child Care School Age Child Care ajohnson@tiffinymca.org abishop@tiffiymca.org 419-447-8711 419-447-8711 419-447-8711

Revised 2/17/15

AJ 4

TIFFIN COMMUNITY YMCA SCHOOL AGE CHILDCARE PROGRAM 180 SUMMIT STREET

TIFFIN, OH 44883 (419) 447-8711

The YMCA School Age Childcare Program is licensed by the Ohio Department of Job and Family Services (ODJFS) to provide care for school age children, grades K - 6. The license is posted in the Mother Goose Preschool classroom, the Community Room, the Tiffin YMCA pool, the Conference Room, the LOFT, and the Field House. The laws and rules are available for your review upon request.

Amanda Johnson Associate Director of Child Care Phone: (419)447-8711 Email: ajohnson@tiffinymca.org Office Hours: Monday and Friday (YMCA) 8:30 AM – 4:30 PM, Tuesday (YMCA) 9 AM – 5 PM,

Wednesday 6 AM – 2 PM (St. Francis), Thursday 9 AM – Noon (YMCA) and 1-6 PM (St. Francis) and by appointment.

Ashley Bishop Lead Teacher School Age Child Care Phone: (419) 447-8711 Email: abishop@tiffinymca.org Office Hours: Before School Age Child Care begins, after the program ends, and by appointment. Stacey Kiesel Lead Teacher School Age Child Care Phone: (419)447-8711 Office Hours: Before program begins, after program ends, and by appointment. DAYS AND HOURS OF OPERATION: Monday through Friday following the Tiffin City School year calendar

Before School child care is available from 6:30 am until a Tiffin City School bus picks the children up for school. Morning bus schedules vary for transportation to Washington Elementary, Krout Elementary, Noble Elementary, Tiffin Middle School, and Calvert Catholic Schools.

Afterschool Child Care is available from 2:45pm-6:00pm. Transportation to the YMCA is provided by Tiffin City Schools. All children ride the same Tiffin City School bus. Pick up is at the local elementary schools.

YMCA MISSION:

To put Christian principles into practice through programs that build a healthy spirit, mind and body for all. PHILOSOPHY: Our impact is felt when an individual makes a healthy choice, when a mentor inspires a child and when a community comes together for the common good. PURPOSE and GOALS: The Tiffin YMCA School Aged Child Care Enrichment Program is designed for the children to have a positive experience in a Christian environment. We teach and support the YMCA of the USA character values of Caring, Honesty, Respect, and Responsibility. We encourage the creativity and imagination of each child through art, large motor activities, as well as free play. We encourage healthy living by following the YMCA of the USA Healthy Eating and Physical Activity standards

Revised 2/17/15

AJ 5

(HEPA). It is unlawful for the YMCA to discriminate in the enrollment of children upon the basis of race, color, religion, sex, or national origin.

IMPORTANT DATES TO REMEMBER: We follow the Tiffin City School Calendar AND observe major holidays: MANDATORY PARENT/GUARDIAN MEETING: MONDAY, AUGUST 3RD 2015 6:30p-7:30p School Age Child Care Open House: Tuesday, August 4th 6:30p-7:30p All enrollment AND payment forms due by Monday, August 10th 1st tuition payment: August 20th 2015 Tuition payments are drafted the 20th of every month August through April August 2015 1st day of School for Tiffin City TBD by Tiffin City Schools late Feb/early March 2015 September 7th YMCA CLOSED for Labor Day November 26th YMCA CLOSED for Thanksgiving Day November 27th NO CHILD CARE the day after Thanksgiving

December 24th NO CHILD CARE on Christmas Eve/YMCA closes at 1pm December 25th YMCA CLOSED on Christmas Day December 31st NO CHILD CARE on New Year’s Eve/YMCA closes at 1pm January 1st YMCA CLOSED on New Year’s Day Spring Break TBD by Tiffin City Schools late February/early March 2015 May 23rd YMCA CLOSED on Memorial Day May 2016 last day of school for Tiffin City Schools TBD by Tiffin City Schools late Feb/early March 2015. Please check the monthly newsletter for updates on No School Fun Days. RATIOS The YMCA observes a staff/child ratio of 1:18 (ODJFS rule 20).

REGISTRATION AND ENROLLMENT POLICIES: Meeting with the Associate Child Care Director is REQUIRED before your child begins our YMCA

School Age Childcare Programs. This is a way for you & your child to meet the Child Care staff, go over the enrollment packet, take a tour of the YMC and Child Care Program rooms, ask any necessary questions, and if possible meet some of the children in the program. All forms included in the enrollment packet are required before the first day of your child’s attendance for our program to remain in full license compliance (ODJFS rule 37). ENROLLMENT FORMS POLICIES All enrollment forms must be signed & dated before your child can attend the Child Care program. Parents must notify the Administrator of all changes in enrollment information within 10 days (new address, changes in employment, payment information changes, home and business phone numbers, persons authorized to pick up your child) so that we can reach you in an emergency. The Tiffin City Schools Transportation form must be returned to the Tiffin City Schools Transportation Department prior to the first day of attendance. The Tiffin YMCA Bus Permission Form must be returned to the Tiffin Community YMCA prior to the first day of program attendance

On the ODJFS “Child Enrollment and Health Information” form, there is a section granting the Tiffin YMCA Child Care Program permission to transport your child in case of an emergency. This form does not give any Tiffin YMCA staff permission to transport your child in case of emergency. Staff are not allowed to transport any child in their personal vehicle. This form grants us permission to call emergency services and to have EMS transport your child to the nearest hospital if serious medical attention is necessary. If you choose not to sign the permission to transport form (EMS transportation and emergency medical intervention by emergency services personnel), we are not able to accept your child in to our program. We cannot risk the safety of your child, our staff, or other children by not allowing emergency medical intervention.

Revised 2/17/15

AJ 6

A completed swimming permission slip is required for children to swim during the YMCA School Age Childcare (ODJFS rule 17). The Tiffin Community YMCA Pool Rules are listed on the next page. Swimming will be on Monday and Friday in the Afterschool program. CUSTODY AGREEMENT: Any custodial parent or guardian of a child enrolled in a child care center shall be permitted unlimited access to the center during the hours of operation for the purposes of contacting their child or evaluating the care or the premises. A parent of a child enrolled at the center who is not the child’s residential parent shall be permitted unlimited access to the center and be afforded the same rights as the residential parent unless there is court documentation submitted to the Child Care Director limiting access and conditions of the nonresidential parent. (ODJFS RULE 30) PAYMENT POLICY AND RATES:

Monthly payments are due on the 20th of each month through 9 automatic withdraws. Please contact Amanda Johnson for exclusions on this policy. The first tuition payment can only be automatically deducted from your account if the

information is received by Amanda Johnson, Associate Director of Child Care before the 15th of August or the 15th of the first month of attendance.

We accept child care vouchers from the Ohio Department of Jobs and Family Services. In order to participate in our Child Care program you must swipe daily and pay your weekly/monthly copayment. If you do not swipe for a period of two days, your account is charged the regular rate

of payment. All schedules and tuition fees are subject to change. It is our policy to accept full payment regardless of absence due to illness, vacation,

inclement weather days, or school holidays. Receipts will be provided by January 30, 2016 for tax purposes. It is our policy to charge $20 for all Child Care tuition returned/declined due to non-

sufficient funds It is our policy to charge a $20 fee for all Child Care tuition received after the 1st of the

month. If your account is more than 15 days past due your child is not allowed to

participate in any Child Care Programs or activities. This includes: riding the bus from the Tiffin YMCA to Tiffin City Schools, riding the bus from Tiffin City Schools to the Tiffin YMCA, No School Fun Day programs, Snow Day programs, and/or Family Night Activities.

If you withdraw your child after the 1st of the month, your child may still attend the program until the end of the month.

Financial assistance may be available upon request through the Tiffin Community YMCA. Please contact the Front Desk for more information.

Before School Program Member: $55.00/child/month PP:$120.00/child/month After School Program Member: $125.00/child/month PP:$245.00/child/month No School Fun Day Program

We offer Child Care on most days that Tiffin City Schools are out of school due to conferences and holiday breaks. Please check the sign in/out table for No School Fun Day registration forms; No School Fun Day registration forms are also distributed at Washington Elementary, Krout Elementary, Noble Elementary and Tiffin Middle School at least two weeks before the scheduled school break. Registration forms are due at least 3 days before each No School Fun Day. There is a fee for each child attending each session of No School Fun Day programs. Additional enrollment forms are not necessary if your child is already enrolled in any Child Care programs at the Tiffin YMCA. Your child must have a healthy lunch (see Meals and Snacks, p. 14 & 15). Main Program: 9:00a-4:00p M: $25/child/day PP: $45/child/day

Revised 2/17/15

AJ 7

Extended Care: 6:30a-9:00a & 4:00p-6:00p M: $15/child/day PP: $25/child/day Snow Day Program If Tiffin City Schools delay and then cancel after 6:10am, the Tiffin YMCA will offer a Snow Day program to all children enrolled in the School Age Child Care program. The fee is $20.00 per day, per child. You must provide a healthy lunch (see Meals and Snacks p. 14 & 15), 2-3 snacks for your child, a water bottle, tennis shoes, appropriate clothing for outdoor play, a towel, and swimsuit. Late Pick Up

Children must be picked up no later than 6:00 pm. Please contact the Child Care program if you will be late so the staff can reassure your

child that he/she has not been forgotten. There is a fee of $1.00 for every minute that you are late picking up your child,

due when you pick up your child. WEATHER CANCELLATION POLICIES 2 Hour Delay If Tiffin City Schools are on a 2-hour delay childcare is provided for students currently enrolled in the BEFORE School Childcare program. School Cancellation AFTER a 2 hour delay If Tiffin City Schools delay the evening before the scheduled school day AND THEN CANCELS BEFORE 6:10am child care is not provided. If Tiffin City Schools delay for 2 hours and then cancel school for the day AFTER 6:15am, the Tiffin YMCA will provide childcare from 6:30 am until 6:00 pm for $20.00 a day, per child. School Cancellation If Tiffin City Schools close first thing in the morning, childcare is NOT provided. The YMCA is open

for regular business, unless there is a Level 3 snow emergency. For your child’s safety, please do not drop off your child unsupervised on school cancellation days. We are not responsible for your child’s supervision during non-program hours. Early Dismissal Due to Inclement Weather If Tiffin City Schools close early, the Afterschool Childcare Program is open until 6:00 PM with transportation provided by Tiffin City Schools. If the weather worsens and the YMCA and/or Hedges Boyer Park must close early and/or a Level 3 snow emergency is declared you will be notified to pick up your child immediately. Emergency contacts must be within 15 minutes but no more than 30 minutes of the Tiffin YMCA. ABSENCE POLICY Please call the YMCA at 419-447-8711 if your child will be absent due to illness or if other transportation arrangements are made.

If your child is scheduled to attend the Afterschool Childcare program and we cannot find

your child at dismissal, we will contact you immediately (ODJFS rule 20). If your child has a communicable disease you are to notify the Child Care Center within 24

hours of diagnosis. Please refer to the policies on Illness/Communicable Diseases on pages 7 & 8 of this handbook for exclusion periods.

We are committed to a high quality program. When you enroll and sign up for specific days you are reserving the time, space, staff, and provisions for your child. We do not deduct absences or school cancellations from your fee.

A two-week notice is required if there are any changes in your child’s attendance schedule. ILLNESS/MANAGEMENT OF COMMUNICABLE DISEASES POLICY: All Child Care Staff are trained in the recognition of communicable disease. A Child Care Staff Member will provide a health check prior to the child’s joining with a group of children. A child shall be discharged from the program if the following symptoms are noticed (ODJFS rule 33):

Revised 2/17/15

AJ 8

1. Temperature of at least one hundred degrees Fahrenheit when in combination with any other sign or symptom of illness. Temperature shall be taken by the auxiliary method (under the arm) with a digital thermometer.

2. Skin rash other than localized diaper rash. 3. Diarrhea and/or vomiting two or more times in the same day/more than one abnormally

loose stool within a 24 hour period. 4. Severe coughing, causing the child to become red or blue in the face or if the child is

making a whooping sound when coughing. 5. Difficult or rapid breathing. 6. Yellowish skin or eyes. 7. Redness of the eye, obvious discharge, matted eyelashes, burning, itching. 8. Untreated infected skin patches, unusual spots or rashes. 9. Unusually dark urine and/or gray or white stool. 10. Stiff neck with an elevated temperature. 11. Evidence of untreated lice, scabies, or other parasitic infestations. 12. Sore throat or difficulty swallowing.

Illness dismissal policy: A child who becomes ill shall be discharged to the care of his/her parent(s)/guardian(s) as promptly as possible. If the parent or guardian is not able to come to the site to take charge of an ill child, the ill child may be discharged to the person who has been designated by the parent (ODJFS rule 33).

Upon identification of a child suspected of illness, a room or portion of a room shall be set up as an isolation area for the ill child.

The ill child shall be provided with a cot for use until he/she is discharged. The cot shall be sanitized with an appropriate germicidal detergent upon the discharge of the child.

An adult shall be within sight and hearing of a child who is isolated due to illness. No child is ever left alone or unsupervised.

When staff member becomes ill, they are sent home and replaced by substitutes. If a child contracts a communicable disease while enrolled in the program, the parent

must inform the director of the Program (ODJFS rule 33). If your child is experiencing minor cold symptoms but is not exhibiting any of the symptoms above, he/she will be watched closely for a worsening condition. The Associate Child Care Director will promptly notify all parents whose child has been exposed to a communicable disease with a note on the parent information table. A poster describing communicable disease is posted in the Mother Goose classroom, the Community Room, the LOFT, and the Youth Development/Child Care Associate Director’s office. Following a communicable disease, the child will be re-admitted upon approval by the doctor. No over the counter medication, vitamins, or special diets will be administered unless prescribed by a physician. Illness exclusion policy A child may be readmitted to the Child Care Program after the following:

24 hours after the child’s temperature has returned to normal without the use of over the counter fever reducers.

If illness was not accompanied by a fever, 24 hours after symptoms of illness are gone. If symptoms are still present, please keep your child at home, even if your child’s

physician has released him/her from care. If your child is absent from school due to illness he/she is not permitted to participate in any Child Care Programs.

Please note: The Tiffin YMCA Child Care Program is not liable for injuries/incidents due to undisclosed illnesses and/or health conditions and/or behavior conditions.

TERMINATION OF SERVICES POLICIES Your child may be suspended or permanently removed from the Child Care program for the following: 1. Disruptive behavior of a child, parent, or guardian. Disruptive behavior includes:

Verbally harassing, threating, or swearing at Child Care Staff Members, Tiffin Community YMCA staff members, Tiffin YMCA members or volunteers.

Revised 2/17/15

AJ 9

Physically harming Child Care Staff Members, Tiffin Community YMCA staff members, Tiffin YMCA members or volunteers.

Physically harming your child or other children in the program. Your child physically harming other children in the Child Care Program. Verbally harassing, threatening or swearing at other children in the Child Care Program.

2. Refusal to complete required enrollment forms. 3. A child’s continuous enrollment is conditional on current payment. Please refer to the

Payment Policy on page 6 of this handbook. The parent/guardian and child’s adherence to all the policies and procedures of the Center is conditional for program attendance and is at the discretion of the Child Care Director. DISCIPLINE POLICY: All the staff, volunteers, and substitutes that come in contact with the children carry out the School Age Discipline Policy. The forms of discipline used are positive reinforcement and redirection. There is NO PHYSICAL PUNISHMENT (ODJFS rule 22).

BEHAVIOR GUIDELINES: We expect the child to respect the rights and feelings of others and avoid disruptive

behavior that would interfere with program activities. Aggressive behaviors such as hitting, kicking, biting, tripping, spitting, verbal put downs, and bullying are not acceptable.

We expect the child to follow all directions given by the staff regarding safety procedures and to stay with the group for all scheduled activities.

We expect the child to respect the property of others. DISCIPLINE PHILOSOPHY:

Our goal is for children to develop a positive self-image. Children are encouraged to make good choices that prevent them from harming themselves and/or others. This is accomplished through close supervision, gentle guidance, positive reinforcement, and redirection.

Children who have conflicts or problems while in our program are encouraged to verbalize

their feelings and concerns to each other and the Child Care staff members. The role of the staff is to be a helper with positive conflict resolution by guiding instead of punishing

Children whose behavior endangers others will be supervised away from other children. The children will then process the problem with a staff member and any other concerned parties. Staff allow children who are emotionally or physically out of control to regain their composure and allow for some private time.

Children in our program will not receive physical punishment. No child will be humiliated, shamed, frightened, or subjected to verbal or physical abuse by a staff member or parent while on the premises. CONSEQUENCES FOR AGGRESSIVE BEHAVIOR: If your child is having difficulty with aggressive behavior (including, but not limited to: hitting, kicking, spitting, pushing, biting, swearing), we discuss the issue with your child and encourage him/her to find their own solution to the problem. When a solution cannot be reached, the Lead and/or Assistant Teachers will help your child find a solution; playing with a different group of

friends, doing homework in a quiet hallway with a teacher, etc. If your child physically harms another child, two incident reports are filled out: one for the injured child and another for the child who injured others. Your child fills out a behavior form stating what happened in their own words, why they made that choice and what they will do next time. The behavior form is signed by 3 people: The Assistant and/or Lead Teacher, your child, and the parent/guardian. 2 copies are made: one for your records, one for your child’s assessment portfolio. The original is put in the Associate Child Care Director’s Incident Report folder. When 3 behavior reports are necessary, you are called at home or at work. We will have your child explain the incident. It may be necessary for you to arrive early to pick up your child from the program. Following incidents will require your child to be dismissed early from the program.

Revised 2/17/15

AJ 10

After early dismissal due to behavior incidents, a meeting with the Lead Teacher and Associate Child Care Director is required. Further behavior incidents will lead to suspension from the program and possible removal from the Child Care program. We understand children have days where they make choices that lead to negative consequences due to changes in schedules, changes at home, and/or changes at school. We will call your for early dismissal if your child cannot control his/her behavior because he/she is that upset. TRANSITION POLICIES In to the program at the beginning of the school year: The School Age Program is a 9 month school year program from the first day of school for Tiffin City Schools in August through the last day of school for Tiffin City Schools. The children are in groups based on their grade and appropriate level of development (K – 1, 2 – 3, 4 – 6). Changes in groups can be requested by the parent/guardian or the Child Care Staff anytime during the school year. Considerations for changes to a child’s group are made when a conference is held

with the Lead School Age Child Care Teacher and the Associate Child Care Director. Into the program after the school year has begun: The parents/guardians and student is asked to meet with the Associate Director of Child Care to be introduced to the program, staff and for an orientation. The Parent Handbook and forms will be filled out and the registration and the first months tuition is due before the child is permitted to attend. The YMCA will contact the Tiffin City Bus Garage to secure transportation. Transitioning out of the program during the school year: For families that leave School Age Child Care, we will be happy to work with you to make the transition as smooth as possible. If you are leaving our program we must have at least one week notice in writing why you are leaving our program; this helps us grow and improve. If you are transitioning to another Child Care Center, we will provide you with a copy of your child’s enrollment records prior to the last day of attendance. You must sign a release from allowing us to release this information at least two weeks prior to the last day of attendance. Please see the Associate Director of Child Care if you

have any questions. If you withdraw your child after the 20th of the month, your child may still attend the program until the next tuition payment is due. Tuition will only be refunded if you withdraw your child between the 20th of the month to the 1st of the following month. Tuition will not be refunded if you withdraw your child from the program after the 1st of the month. Transitioning out of the program at the end of the school year with the expectation to continue enrollment for fall programming: In April, grades 1 and 3 will start being a part of the next age group in preparation for the next school year. Activities include: sitting in on homework time, small group activities that are age and skill appropriate for children entering 2nd and 4th grade in the following school year, and notes explaining activities you can do with your child at home. ASSESSMENT POLICY: Step Up to Quality requires us to conduct informal assessments for all School Aged children in our program. An informal assessment includes notes about daily activities, behavior reports, pictures

of your child participating in daily activities, etc. Each child will have their own folder. Assistant and Lead Teachers are required to have at least a 5-10 minute conference with each parent quarterly to discuss any concerns about your child. DAILY SCHEDULE You can request a copy of your child’s daily posted schedule on the information board in the LOFT. Activities change weekly. The following is an example of a general daily schedule: Before School: A breakfast is provided. Schedules vary due to bus arrival schedule. Morning activities consist of games and crafts. For questions about meals and snacks, please refer to the Meals and Snack Policy on pages 11 & 12.

Revised 2/17/15

AJ 11

Afterschool: The program begins with a restroom break and healthy snack, with a selection from at

least 2 food groups. After snack, the School Age Child Care Program provides at least 15 minutes of homework

time. Homework time is based on grade level. K-1, 2-3, 4-6th grade are divided and times are flexible for the grade and average homework time expected.

After homework help the children will head outside for group activities. We are required by ODJFS to play outside daily unless there is inclement weather (ODJFS rule 14). Please send appropriate outerwear. At least one half hour of active time per day is provided to meet our YMCA HEPA standards (page 5).

Swimming days are Monday and Fridays. Please make sure your child has a towel and swimsuit. This planned activity meets our HEPA standards for at least 30 minutes of physical activity per day (page 5). Children who cannot swim due to early pick up no later than 4:30 or is recovering from an illness/injury time are excused from this activity. Due to staffing your child will only be allowed to read a book on the bleachers inside the pool area.

Children may be picked up by parents/guardians anytime between 3:15 and 6:00PM

Outdoor play is required daily, weather permitting. Please dress your child accordingly.

Monday & Friday 3:15 Arrive at the YMCA 3:15-3:25 Wash hands 3:25-3:45 Snack 3:45-4:00 Change for swimming 4 – 5 PM Swimming 5 – 6 PM Outdoor play (weather permitting), homework help, Learning

Center opportunities (crafts, board games, etc.), or free play in gym. Use of physical activity equipment includes: balls, hoops, scooters, jump ropes, soft Frisbees, etc.

Tuesday, Wednesday, Thursday 3:15 PM Arrive at the YMCA 3:15-3:25 Group restroom break/wash hands 3:25-3:45 Snack 3:45-4:15 Homework 4:15-4:45 Planned physical activity (Outdoors weather permitting) 4:45-6:00 Planned educational activity, Learning Center opportunities, open

gym

Outdoor Play Research has shown that children stay healthier when they have daily outdoor play. Based on this information and state requirements, outdoor play will be included in our programs on a daily basis

(ODJFS rule 14). We use the baseball field and open areas of Hedge Boyer Park. For your child to participate in activities with the Child Care program, written permission must be on file before the first day of program attendance (ODJFS rule 18). We will limit the amount of time outside when the temperatures are very warm or very cold. On days that outdoor play is not provided we will include a time for indoor gross motor activities such as hula hoops, obstacles courses, exercising, basketball, tag, etc. in the gyms. Please send your child with the proper clothing so they may be comfortable and safe whenever we are outside. This includes snow pants, hats, mittens and boots in the winter time. The children play in the fields and baseball diamonds across the street at Hedges Boyer Park. The children also participate in games where equipment such as kick-balls, hula-hoops, beanbags, etc. are taken outdoors

Revised 2/17/15

AJ 12

The staff have immediate access to the Tiffin YMCA Front Desk and the Director by means of cell phone. The staff carry a first aid kit. In addition, when participating on a walking trip, the staff will leave from the back doors of the YMCA back parking lot and will cross over to the park from the back entrance of the YMCA parking lot. A staff member will stand in the middle of the park road while monitoring the entire group until the last child crosses the park road. Swimming Activities: Included in this packet is a required swimming permission form. This form asks if your child is a swimmer (can swim a lap in the 4 foot area of the pool without assistance) or is a non-swimmer (cannot swim without assistance/without a personal flotation device; may be afraid of water). This is a mandatory form. If not filled out before the first day of program attendance, your child will not be allowed to participate in any pool activities, until the form is complete. We do not provide swimsuits or towels. The Child Care Program staff are not responsible for your child’s swimsuit and/or towels. Towels and swimsuits must be labeled with your child’s name/initials. Please check the Tiffin YMCA lost and found or the Child Care Program lost and found for missing

items. Swimming at the Tiffin YMCA is part of our planned half hour of required physical activities. Your child will swim on Mondays and Fridays from 4:00pm-5:00pm. The School Age Child Care Program does not provide swim suits or towels. Your child will only be excused from the activity for the following reasons: recovering from an illness (flu, cold, etc.), letter from physician excluding them from physical activities due to illness/injury, or early pick up. Please note: for early pick up, your child MUST be picked up from the School Age Child Care program no later than 4:30pm. Children are given a swimming test on the first day of swimming. To be able to swim in the 4 foot section and diving well of the pool a child must be able to swim at least half a lap on their stomach without holding on to the side of the pool or using a personal floatation device (pool noodle, kickboard, and/or lifejacket). Your child must also be able to swim on his/her back for half a lap without holding on to the side of the pool or using a personal flotation device.

If your child chooses not to take the swim test (administered by a certified life guard), then your child will only be able to swim in the Learning Pool. The swimming test can be taken multiple times throughout the school year. The swimming test must be taken again even if your child passed a swim test during the summer and/or previous years of program attendance. If your child is not participating in swimming activities, he/she will be sitting on the bleachers in the pool area until the activity is over. Due to staffing and water ratios, we cannot provide extra staff to supervise activities in other areas of the Tiffin YMCA. Your child will be encouraged to read a book or do homework during this time. For pool rules, please refer to page 18 of this handbook. If your child cannot follow the Tiffin YMCA pool rules he/she will not be allowed to participate in swimming activities until a conference is held with the Aquatics Director, Lead Teacher and Associate Child Care Director.

Participating in Other YMCA Activities During Child Care Program Hours If you would like your child to participate in other YMCA sponsored activities inside the building, please register for those classes at the Front Desk. If a child is registered for a YMCA sponsored activity during the time they attend the Afterschool Child Care Program, please inform a Child Care staff member and they will walk your child to the activity.

If the activity dismisses during the Child Care Program hours of operation, a YMCA staff person will walk your child back to the Child Care Program.

If the activity dismisses after the Child Care Program hours of operation you are responsible for picking up your child from the YMCA activity.

Tuition is not deducted for participation in other YMCA activities if Child Care is provided. Please contact the Child Care Director for questions about this policy.

Revised 2/17/15

AJ 13

MEANS OF TRAINING STAFF The Tiffin Community YMCA staff are trained in CPR, Child Abuse Recognition, Communicable Disease Recognition & Prevention, and First Aid. This training is provided by certified personnel in compliance with ODHS licensing rules (ODJFS rule 28). Staff also attend yearly trainings through Step Up to Quality focused on child and program development. Therefore, the staff is required to report suspected child abuse.

SAFETY POLICY The following safety guidelines shall be administered during the Program operation:

1. No child shall ever be left alone or unsupervised. 2. Each parent, legal guardian, or person authorized by the parent to pick up the child must

indicate to the Child Care Staff member in charge of the group that the child is leaving for the day. The parent, legal guardian, or authorized person must sign the child out on the sign out sheet before exiting the program area (ODJFS rule 20).

3. A daily attendance record is kept on each child (ODJFS rule 20).

4. A telephone is located at the front desk and in the LOFT for emergencies. 5. A monthly fire drill is held. (Varying times each month). 6. Weather and lock down drills are held. (Varying times each month). 7. A fire, emergency, and weather alert plan information sheet is posted in the classroom and

other rooms used by the School Age Child Care Program (ODJFS rule 34). These plans are discussed with the children.

8. A First Aid Box is located on the shelf in the Mother Goose Room, in the Kitchen in the Community Room, behind the Front Desk of the Tiffin YMCA, in the Fitness Center, in the Child Care Director’s office, in the Pool, and in the School Age Child Care Program room.

9. An incident report is completed when an incident or injury occurs (ODJFS rule 35). 10. In case of injury a Child Care Staff person will remain with the child involved at all times.

Child Care Staff determine the type and extent of the injury. First aid is applied and a call placed to EMS is made if necessary. A call is placed to the child’s parent or legal guardian. If parent or legal guardian contact cannot be made, the Administrator or designated staff will call the emergency contacts listed in the child’s enrollment file.

11. Water Safety: A certified lifeguard and Child Care Staff members are always present when

the children are swimming (ODJFS rule 17). 12. Only emergency medication will be administered to a child. Additional forms are required

to be on file before the first day of attendance in the child care program (ODJFS rules 37 and 38). The Tiffin YMCA and Tiffin YMCA Child Care Program and Child Care Staff are not liable for injuries due to undisclosed illnesses.

13. Staff members of the Tiffin YMCA School Age Childcare Program are trained in the recognition of the signs and symptoms of child abuse and are required by law to report any suspicions of child abuse or child neglect to the public Children’s Services (ODJFS rules 27 and 30).

14. All parents enrolling their child will receive a copy of the safety policy. 15. No spray aerosols shall be used when children are present. 16. No guns or violent toys will be allowed in the program.

SUPERVISION POLICY:

Children will be under constant, active supervision of staff members within sight and

hearing distance (ODJFS rule 20). Supervision by the staff includes providing daily activities, being physically present with

the group of children, being near enough to intervene if necessary, having knowledge of each child’s needs and being held accountable for his or her care, and being responsible for the children under their supervision (ODJFS rule 20).

School Aged children (grades 3-5th) may run errands inside the Tiffin YMCA and use the restroom in pairs or in groups of no more than six children without direct adult supervision.

A pair or group of no more than six children, 4th grade and older, may be engaged in safe activities without a child care staff member in direct supervision as long as: a child care staff member can see or hear the children at all times and are checked on every five minutes until they return to the group.

Revised 2/17/15

AJ 14

School age children 2nd grade and younger, for no reason, will be left alone or unsupervised at any time.

EMERGENCIES AND INCIDENTS POLICIES Plan for Supervision of All Children in the Event of an Emergency, Serious Incident, Injury, or Illness. Child Care Staff and the Associate Child Care Director determine type and extent of emergency. Child Care Staff remain with the children at all times. Child Care Staff take attendance and children’s records if evacuating. When evacuating the Tiffin YMCA, a Child Care Staff member will escort the children to the shelter or ball field directly across from the YMCA (inside Hedges Boyer Park). In case of emergency or incident, parents/guardians are notified. If a parent cannot be reached, staff will call the emergency contacts. All emergency contacts must be within at least 15 minutes

but no more than 30 minutes from the YMCA. If a serious injury has occurred, Tiffin EMS is called immediately. The Tiffin YMCA Child Care/Tiffin YMCA staff will not transport children. If you choose not to sign the permission to transport form (EMS transportation and emergency medical intervention by emergency services personnel), we are not able to accept your child in to our program. We cannot risk the safety of your child, our staff, or other children by not allowing emergency medical intervention. Incident Reports An incident report is filled out if:

1. Illness, injury, or accident requires first aid. 2. There is a lump or a blow to the child’s head. 3. Illness or incident requires emergency transportation. 4. There is an unusual or unexpected incident that jeopardizes the safety of the children

and/or staff.

A copy of the incident report is sent home with the child the same day as the incident. Please note: The Tiffin YMCA Child Care Program is not liable for injuries/incidents due to undisclosed illnesses and/or health conditions and/or behavior conditions. GENERAL EMERGENCY POLICY A general emergency is defined as: Any threat to the safety of children due to an environmental situation or threats of violence, natural disaster, and loss of power, heat, or water.

Chlorine Leak – Evacuate as a fire drill. Threat of Violence – Remain in room, close, and lock door. Loss of Water, Heat, or Electricity – Parents are contacted if loss of water, heat or

electricity will exceed a period of 4 hours The extent of problems are determined, and if necessary parents are contacted for early

dismissal. SERIOUS INCIDENT, INJURY, OR ILLNESS POLICY

A serious incident, injury or illness is defined as: Any situation occurring while a child is in the program and requires emergency medical treatment or professional consultation or transportation for emergency treatment, including the notification of the parent/guardian. One staff removes the other children from the area and takes the children to the shelter or ball field directly across from the YMCA (inside Hedges Boyer Park) or the LOFT or Community Room. The other staff member assesses the situation and applies first aid. Children’s files are checked for information, and the parent(s)/guardian(s) and/or EMS will be called as necessary. Staff will call the Front Desk/Program Directors/CEO for assistance. Please note: The Tiffin YMCA Child Care Program is not liable for injuries/incidents due to undisclosed illnesses and/or health conditions.

Revised 2/17/15

AJ 15

MEALS AND SNACKS POLICIES: The Tiffin YMCA After School Child Care Program provides nutritious snacks and by following the YMCA of the USA HEPA standards, ODJFS regulations for meals & snacks (ODFS rule 39), and the CACFP Federal Government regulations. Food prep All participants and staff will wash their hands before snack is served. Staff will wash their hands before and after preparing and serving food. Staff will wear food service gloves for food prep and while serving food. Staff is required to sanitize all food prep areas before and after preparing the snack. All tables are sanitized and cleaned after each snack. Food serving All meals/snacks are served family style – where children serve themselves from foods selected for that meal/snack. No fried foods of any kind will be served at snack or meal time and cannot be brought into the program by parents or staff. Water is available on the table at all snacks and meal times. No sugar sweetened drinks may be brought from home for the children or provided by

staff at any time. We strive to eliminate trans- fats and place an emphasis on whole grains and sugar limits. Snack Guideline

Each snack will consist of at least a ½ cup fruit or vegetables and another item from a food group: meat or meal alternative; fruit; whole grain; dairy (cheese, yogurt, etc.).

Cookies, cakes and sugary items are not permitted. Water is served with every snack

Lunch and Snack Guidelines during No School Fun Days/Snow Days Due to the type of food service license issued to Child Care Centers, we are not allowed to provide a lunch to your child during No School Fun Days/Snow Days. As we are a state licensed program, we must follow all guidelines set by ODJFS and the CACFP program. During inspections we will be cited for any children not having the proper

lunches or snacks. All participants must pack a daily lunch with foods from all 5 food groups. This includes: liquid

milk, one serving of meat/meat alternative (protein); one serving of fruit; one serving of vegetable; one serving of bread/grains (ODJFS rule 39). Lunches will not be refrigerated or heated. All meals should be kept in lunchboxes with a freezer pack to keep them cold. Please make sure to send the appropriate amounts and types of food to meet state

nutritional guidelines for your child. If your child’s lunch does not meet nutritional requirements, a note will be sent home letting you know what was missing. You will be charged for any additional supplements made by the staff to your child’s lunch to meet requirements; the cost will be $2.00 per item.

Foods are to be age appropriate and cut up or chopped to the size your child can handle. Please let us know ahead of time if your child is not permitted to have any types of food due to allergies or religious beliefs.

Meal Guidelines:

A meal shall meet one-third of the recommended daily dietary allowances as most recently specified by the United States department of agriculture (USDA) child and adult care food program child care component as identified in 7 CFR 226.20 (Sept. 1, 2004). This includes at a minimum, one cup of fluid milk, one serving of meat or meat alternative – 2 oz of meat, 4 tbs of peanut butter, 1 oz of nuts, 8 oz of yogurt, 2 oz of cheese or 1 egg, two servings of vegetables and/or fruits – which is equal to ½ of a cup, (one serving of each is recommended) and one serving of bread or grains – one slice or ¾ cup cereal.

The sizes of individual food servings may be varied according to the developmental needs of the child being served, but additional amounts of food shall be prepared and ready to serve in order to meet one-third the recommended daily dietary allowance for each child in attendance.

Revised 2/17/15

AJ 16

Parents must provide milk with lunch (ODJFS Rule 39). Water is served at the table for breakfast, lunch, and snack times.

Snack Guideline

Each snack will consist of at least a ½ cup fruit or vegetables and another item from a food group. Cookies, cakes and sugary items are not permitted.

Each snack will also consist of another food from a food group, such as granola bars, pretzels, cheese, yogurt, etc.

NON-DISCRIMINATION STATEMENT Please fill out the attached forms so your child can participate in our Child and Adult Care Food Program (CACFP). In operation of the CACFP, no person will be discriminated against because of race, color, national origin, sex, age or disability §226.23(e) (2) (iv). The application cannot be approved unless it contains complete documentation. We participate in the CACFP Food Program. In operation of the CACFP, no person will be

discriminated against because of race, color, national origin, sex, age or disability (226.23 (e) (2) (iv). The enclosed application cannot be approved unless it contains complete documentation. Children will not be permitted to use the vending machines and/or concession stands while attending the School Age Child Care Program. Please do not send money with your child for this purpose. TV, SCREEN TIME, AND DIGITAL DEVICES POLICY All personal digital devices of any kind, including cell phones, are to be left at home. The Tiffin YMCA Child Care Program and Tiffin YMCA is not responsible for lost or stolen items. We strive to engage children in healthy eating, physical activity, and opportunity for educational and social exploration through planned activities and child led activities. Personal use of digital items is not permitted. They YMCA does not allow children to watch TV /movies during YMCA programming. Screen time for educational purposes only are limited to one hour of time per day for homework or programs that engage children in physical activity.

PERSONAL BELONGINGS POLICY All personal items (coats, hats, backpacks, lunch pails, water bottles, swim suits, and towels) must be labeled with either your child’s name or initials. Children are to leave all toys at home. The Tiffin YMCA Child Care staff, Child Care Program and Tiffin YMCA is not responsible for lost, stolen and/or broken toys or personal items brought to the program. Items not labeled and left behind at the end of the Child Care Program Day are placed in the School Age Child Care Lost and Found Bin located on the Parent Information Table. Items left in the School Age Child Care room longer than 2 weeks are placed in the Tiffin Community YMCA Lost and Found located in the Laundry Room. You may access the Tiffin YMCA Lost and Found only by contacting a Child Care Staff Member or a Tiffin YMCA Staff Member. Items left in the Tiffin YMCA Lost and Found are donated to a charitable organization after a period of 3 months. ARRIVAL AND DEPARTURE POLICEIS All children participating in the Tiffin YMCA School Age Child Care Program are expected to adhere

to all Tiffin City Schools Transportation Department policies and safety regulations included in the Tiffin City Schools Elementary handbook and as directed by Tiffin YMCA Child Care staff. This includes, but is not limited to:

The expectation to ride a school bus with direct and/ or indirect adult supervision. The expectation to sit in a seat the entire duration of the bus ride to the elementary school

and/or to the Tiffin YMCA. The expectation to use appropriate words and to speak quietly. The expectation to keep all hands, feet, and personal belongings to themselves. The expectation to keep all hands, feet, head and personal belongings inside the bus at all

times. The expectation to follow all directions regarding behavior and safety by the Tiffin City

School Bus Driver and/or the Tiffin YMCA Child Care Staff.

Revised 2/17/15

AJ 17

Children who cannot follow this policy will get a warning from the Tiffin City Schools Transportation Department and/or the Tiffin YMCA School Age Child Care staff and/or the Associate Child Care Director. Further behavior issues will mean removal from the bus until a conference is schedule with the Associate Child Care Director and/or Child Care staff and/or Tiffin City School Transportation Department. The Tiffin YMCA Child Care Program will not provide transportation to and/or from Tiffin City Schools. Arrival at the Tiffin YMCA Before School Child Care: All children are required to be signed in by their parent/guardian. Children under the age of 16 are not permitted to sign themselves or another child in to the Before School Child Care Program (ODJFS rule 30). After School: All children will be transported to the Tiffin YMCA by Tiffin City Schools. A Child Care Staff member is at Washington Elementary and Krout Elementary immediately after the end of the school day. A Child Care staff member will check your child in to the Child Care Program

and will ride the bus to the Tiffin YMCA. If your child is scheduled to attend the Afterschool Childcare program and we cannot find your child at dismissal, we will contact you by cell phone at the school your child attends (ODJFS rule 20) (Family Handbook, page 7, Absence Policy). Children attending Noble Elementary, Calvert Catholic Schools, and Tiffin Middle School are expected to wait at Noble Elementary, Calvert Catholic Schools and the Tiffin Middle School with indirect adult supervision by Tiffin City School and Calvert Catholic School staff. The Tiffin City Bus transporting the YMCA After School participants arrives at Noble Elementary no longer than 10 minutes following the dismissal of school at 2:45pm. The bus arrives at Calvert Catholic Schools and transports the students to Krout Elementary where a Tiffin YMCA staff member is supervising the children until the bus arrives from Washington elementary with at least 1 YMCA staff providing supervision on the bus. The children Noble children are checked in by the YMCA staff upon arrival at Washington Elementary. The Tiffin City School Bus transporting students in grades 6 departs shortly after the dismissal of

school and arrives at the Tiffin YMCA by 3:15pm. Students are checked in by Tiffin YMCA Child Care staff upon arrival of the program. If your student is scheduled to arrive at the Tiffin YMCA and does not, we will contact you immediately. Departure from the Tiffin YMCA Before School Child Care: Children are transported to their elementary and/or middle school by Tiffin City Schools. A Tiffin City School Bus Form and Tiffin YMCA transportation form is included with this pack. Please fill out and return both bus forms prior to the first day of attendance. Tiffin YMCA staff are not on the bus that takes children to school. After School: A Child Care Staff member must see that the child departs with his/her parent, guardian, or person whose name appears on the child’s release form. The parent or guardian must sign the child out before leaving the program area. Children are not allowed to sign themselves and/or a sibling out of the Child Care Program and meet their parent/guardian in the

parking lot or other area of the Tiffin YMCA. Please refer to the section “Release of a child” for exceptions. CHILDREN MAY NOT BE RELEASED TO ANYONE UNDER THE AGE OF 16 (ODJFS rule 30). Child Release: Children shall not be released to anyone other than parent, guardian, or those named on the child’s release form unless we have written permission or direct verbal permission via phone call from the parent/guardian whose signature appears on the child release form. A photo I.D. is required of any person who is unfamiliar to the staff. Children will not be released to any unfamiliar adults who do not provide a photo I.D. We will not knowingly release any child to a parent, guardian, or other person who we feel is under the influence of drugs or alcohol. We will contact the other parent/guardian or another person listed on the release form.

Written permission is required for children to leave the center for specific activities within the Tiffin YMCA.

Revised 2/17/15

AJ 18

Children are always supervised, while maintaining the staff to student ratio of 1:18. PARENT/GUARDIAN PARTICIPATION POLICIES You are welcome to talk to the Child Care Staff and/or Child Care Director/ Associate Child Care Director or set up a meeting with the Child Care Staff and/or Child Care Director/Associate Child Care Director to discuss issues regarding the Child Care Program and/or your child’s progress. We feel it is important for the staff and the parents/guardians to work closely together. The Tiffin YMCA Child Care Staff urges parents/guardians to become involved in your child’s activities while at the YMCA. We have an open door policy which means you are welcome at any time to observe AND participate in the program. All visitors are required to check in with the Front Desk upon their arrival and to notify the Child Care Director/Associate Child Care Director. Birthday and/or holiday celebrations We celebrate birthdays on the day closest to the child’s birthday. If you wish, you may send a healthy treat with prior approval by the Associate Director of Child Care and/or the Lead Teacher

for School Age Child Care. Approval is required due to possible allergies and compliance with HEPA, CACFP and/or licensing. If a treat is brought to the School Age Child Care Program without prior approval, the treat will be returned uneaten/unopened. As a Christian organization we encourage prayer before meals and snacks at our center. We discuss Easter and Christmas. We also encourage exploration of other holidays for other religions including, but not limited to Hanukah and/or Kwanzaa. If your family celebrates other holidays throughout the year, we would love to share in your traditions. Please contact the Lead Teacher and/or the Associate Child Care Director for dates you would like to share your personal celebrations. Parent/Guardian Board Meeting Parents are also urged to attend the quarterly Parent Meetings where you have the opportunity to express your ideas regarding programming, activities, policies, etc. Dates and time of the meetings will be communicated through the monthly newsletters sent home with your child.

Parent/Guardian Roster A roster shall be prepared annually, and a copy is only given to the parents, custodians, or guardian(s) of a child who attends the program upon request. If a parent, custodian, or guardian requests that his name not be included, they will not be listed. These rosters will be on file at the YMCA. Family Nights Staff sponsors Friday Family Nights once a month where families can participate with their children in games, crafts, dinners, swimming, etc. at no additional cost to the participants. Monthly educational material on topics such as healthy eating, snacks, physical activity, and parental topics are included. QUESTIONS/CONCERNS If you have a question, concern, ccompliment or complaint, please see Molly Lofton Senior

Program Director of Youth Development, Amanda Johnson Associate Director of Child Care, or Steve Crone CEO of the Tiffin Community YMCA. LICENSING RECORDS/PROGRAM CONCERNS: The center’s licensing record includes but is not limited to, compliance report forms from the department and evaluation forms from the health, building, and fire departments that inspected the center. This information is available upon request from the Ohio Department of Jobs and Family Services. TOLL FREE TELEPHONE NUMBER: (1-800-635-3748) Option 2, Ext. 5) Ohio Department of Human Services This number can be called if an individual suspects a violation in the program.

Revised 2/17/15

AJ 19

CACFP POLICY:

Revised 2/17/15

AJ 20

TIFFIN COMMUNITY YMCA POOL RULES

1) Children under the age of 9 must be accompanied by an adult. It is strongly recommended

that children ages 10-12 have adult supervision as well.

2) All swimmers must shower before swimming.

3) Only U.S. Coast Guard approved floatation devices are permitted in the pool. Lifejackets may be

worn in the learning pool and the shallow lane of the main pool when accompanied by an adult

within arm’s length.

4) Running, horseplay, pushing, excessive dunking or splashing, hanging on the lap lanes or safety

rope, riding on others shoulders or tossing other swimmers is prohibited.

5) Swimmers are not permitted to carry children in deep water. Children are not permitted to carry

another child.

6) Lap lanes are for lap swimming only. When all lanes are in use, swimmers are expected to

share lanes.

7) Diving is permitted only in the deep end. (Diving off starting blocks is prohibited; they are for

swim team only). Running dives, flips, twisting or back jumps into the pool are prohibited.

8) At the discretion of the lifeguard, toys are permitted.

9) Glass containers, food, and gum are not permitted on the pool deck, water bottles are

permitted.

10) Kick boards, kick boards, pull buoys and float belts are for lap swimming and instructional use

only.

11) Proper swimming attire is required; cutoffs, gym shorts or suits that are or become revealing

when wet are prohibited.

12) Only swim diapers are permitted in the pool, regular disposable or cloth diapers are prohibited.

Changing of diapers on the pool deck or in the pool area is strictly prohibited.

13) Persons with an infectious disease or with open blisters or inflamed eyes will not be admitted. A

person with such a condition may be admitted with a physician’s written statement that the

condition in not communicable.

14) Loud, rude, or vulgar language and / or disruptive behavior will not be tolerated under any

circumstances.

15) Rafts, inner tubes or any other inflatable toys are not permitted.

16) Extended periods of breathe holding and prolonged swimming underwater is prohibited.

17) Ladders and steps are for entering and exiting only.

18) Lifeguards are required to be “rescue ready” and are not permitted to have long conversations

with swimmers while on duty. Please do not stand in front of, beside or in a position that would

disrupt their view of the pools.

19) Climbing on or playing around the lifeguard chairs or rescue equipment is prohibited.

20) Lifeguards communicate with whistles: 1 short blast is used to get a swimmers attention,

1 long blast is used to clear the pool.

21) Only adults are permitted to use face masks that cover the nose.

22) The YMCA reserves the authority to close the pool(s) or sections of the pool(s) due to

maintenance or staff limitations. All pools will be closed and the pool deck cleared in case of

severe weather.

23) Lifeguard(s) on duty reserve the authority to clear the pool to do safety checks. Deep water

testing is required whenever the lifeguard deems it necessary. All children under 9 are required

to have a swim test.

24) Standing on diving board for extended periods of time is not permitted.

25) No major public displays of affection are permitted in the pool area, as the YMCA is a family

friendly facility.

26) For the safety of all swimmers, the lifeguard may enforce other rules, as deemed necessary.

Disciplinary action will be taken for continually violating the rules or endangering your

own safety or the safety of others.

Revised 2/17/15

AJ 21

Revised 2/17/15

AJ 22

TIFFIN COMMUNITY YMCA

SCHOOL AGE CHILDCARE PROGRAM POLICIES AND PROCEDURES STATEMENT OF UNDERSTANDING

2015 - 2016 I/We, __________________________________, the Parent(s)/Legal Guardian(s) of

_________________________, have received the 2015-2016 School Age Child Care

Policies and Procedures Handbook for Families. I/We have read its contents and

discussed them with my child. I/We understand that the rules contained within will be

followed by the staff members of the Tiffin YMCA School Age Childcare Program, my

child, myself, and/or family members who may have contact with the Child Care

Program. I/We will discuss any questions or concerns about its contents with Amanda

Johnson Associate Director of Child Care at the Tiffin YMCA. I/We will support and

adhere to the policies included in this document.

*Student’s Name: _____________________________ *Grade in the Fall of 2015-2016 school year: ____________ *Student’s Signature: __________________________

*Parent’s Signature: _________________________ Date: __________

*Denotes required fields.

We are committed to a high quality program. When you enroll and sign up for this program you are reserving the time, space, staff, and provisions for your child whether he/she attends or not. We do not deduct absences from your fee.

Revised 2/17/15

AJ 23

TIFFIN COMMUNITY YMCA

SCHOOL AGE CHILDCARE PROGRAM PERMISSION FORMS (2015-2016)

RELEASE FOR CLIENT PICTURES: SCHOOL AGE CHILDCARE PROGRAM

I, the undersigned, do hereby grant or deny permission to the Tiffin Community YMCA to use the

image of my child * ___________________________ as marked by my selection(s) below. Such

use includes the display, distribution, publication, transmission, or otherwise use of photographs,

images, and/or video taken of my child for use in materials such as brochures and newsletters,

videos, and digital images such as those on the Tiffin Community YMCA Web Site.

o Deny permission to use my child’s image at all

o Grant permission to use my child’s image in the following ways (mark all that apply)

o Limited usage: I want my child’s image used within the Tiffin Community YMCA setting

only (not the larger community).

o Unrestricted usage: I give unrestricted permission for my child’s image to be used in print,

video and digital media. I agree that these images may be used by the Tiffin Community

YMCA for a variety of purposes and that these images may be used without further

notifying me. I do understand that the child’s last name will not be used in conjunction

with any video or digital images.

*Parent/guardian signature __________________________________ Date: *_______________

------------------------------------------------------------------------------------------------ School Age Child Care Program Authorized Release (2015-2016)

My child*______________________________ is permitted to be picked up by the following people: Name*__________________ Ph # *______________Relationship*_______ Name*__________________ Ph # *______________ Relationship *_______ Name*__________________ Ph # *______________ Relationship*_______ Name*__________________ Ph # *______________ Relationship*_______ If necessary to have someone else pick my child up, I will notify the YMCA in writing. I understand

that anyone that is not familiar to the staff will be required to show a photo ID. Anyone not providing a photo ID will not be permitted to pick my child up. NO PERSON UNDER THE AGE OF 16 IS ALLOWED TO PICK A CHILD UP FROM OUR PROGRAM (ODJFS RULE 30) *________________________________ *___________________ Parent/Guardian signature Date

Revised 2/17/15

AJ 24

SCHOOL AGE CHILDCARE PROGRAM SWIMMING PERMISSION SLIP (2015-2016)

Child’s Name *____________________________ Birthdate*__________________ has my permission to swim at the YMCA during the School Age Childcare Program. Both the learning pool and main pool will be used. A certified lifeguard will be on duty. An additional staff member will be provided above the state licensing ratio requirements (ODJFS rule 17). My child is a (please check one): _____ *Swimmer (has had formal lessons, can swim independently without the use of a personal flotation device, has no fear of the water). _____ *Non-swimmer (no formal lessons, cannot swim independently, may have a fear of water). *________________________________ *___________________ Parent/Guardian signature Date ---------------------------------------------------------------------------------------------

SCHOOL AGE CHILDCARE PROGRAM WALKING PERMISSION SLIP (2015-2016)

Child’s Name *______________________________________ has my permission to walk with the School Age Childcare Program children and staff in Hedges-Boyer Park. These occasional walks will be to see signs of nature, observe seasonal changes. Additional staff will accompany children if needed to be in compliance with licensing ratios for this activity. *________________________________ *___________________ Parent/Guardian signature Date --------------------------------------------------------------------------------------------------------------

AUTHORIZATION FOR INFORMAL ASSESSMENT (2015-2016)

I, *________________________________________________, hereby authorize the teachers of

the School Age Child Care Program to use informal observations and to keep an assessment folder

for my child *______________________________________ during the school year. I

understand that the assessments include behavior reports, notes on paper, photographs of my

child participating in activities, and records of my concerns. These assessment portfolios can be

copied upon request for my own personal records. This is not a diagnosis and referrals to the

recommended specialists will be made during Family Partnership meetings

Signature * ___________________________________________ *Date ___________________

Revised 2/17/15

AJ 25

Revised 2/17/15

AJ 26

Revised 2/17/15

AJ 27

Revised 2/17/15

AJ 28

Revised 2/17/15

AJ 29

Revised 2/17/15

AJ 30

Revised 2/17/15

AJ 31

SCHOOL AGE CHILDCARE PROGRAM TRANSPORTATION FORM (2015 – 2016)

Child’s Name *____________________________________will be transported by Tiffin City School buses each day that the child attends the Tiffin YMCA School Age Child Care Program. My child will be transported to/from* _______________, a Tiffin City Elementary School to/from the Tiffin Community YMCA School Age Childcare Program, located at 180 Summit Street, Tiffin, OH. The driver of the bus will be a Tiffin City School employee. I understand if my child’s behavior becomes disruptive, unruly or unacceptable they will not be permitted to ride the school bus. I grant permission for my child to be transported on Tiffin City School Buses to/from the Tiffin Community YMCA. *________________________________ *___________________ Parent/Guardian signature Date *________________________________ *___________________

Child’s signature Date --------------------------------------------------------------------------------------------------------------

SCHOOL AGE CHILDCARE PROGRAM ATTENDANCE SCHEDULE (2015 – 2016)

*Child’s Name

_________________________________

*School

__________________________________

This form is designed to allow us to provide a quality program for your child. We need to know in advance the days your child will be attending in order to ensure your child’s safety. The following days of the week, my child will attend the corresponding YMCA Program (Please mark all the days your child will attend) **

Monday Tuesday Wednesday Thursday Friday

Beforeschool

Afterschool

If this schedule changes we must be notified either in writing or via a phone call at least 2 weeks in advance. *Denotes required fields

Revised 2/17/15

AJ 32