trustees schedule 2019-20 · 25/2, 6.30pm (shipston) •nor and attendance check •prepare draft...

The Stour Federation Multi-Academy Trust

Trustees Schedule 2019-20

TRUSTEES ANNUAL CYCLE - AUTUMN TERM 2019

Meeting September October November December

Full Trustees Meeting (Wed)

25/9, 6.30pm (Shipston) •Annual housekeeping, elections, committee membership and named Trustees •Terms of reference review •Annual Safeguarding audit and approve Child Protection Policy and Staff Behaviour Policy •Approve SIP •Agree Pay Policy committee meeting •Arrange Appraisal for ExH and AH’s •Agree termly trustee newsletter dates and deadlines •Set attendance targets •Ofsted Framework

11/12, 6.30pm (Shipston) •Receive reports from committees and consider implications •Receive reports from Trustees who have attended CPD or school events •Consortium update •Brailes secondment update

Children and Curriculum

(Tues)

19/11, 6.30pm (Shipston) •NOR and Admissions arrangements •Organise monitoring of SIP •Review pupil progress for Autumn Mid and target setting •Review Assessment Policy •Review Feedback Policy •Review Teaching, Learning and Curriculum Policy •Review SEN Offer and SEN Policy •Set learning walks

Resources (Wed)

2/10, 6.30pm (Shipston) •Election of Chair and Vice •Review Terms of Reference •Confirm 2018/19 outturn and budget for 2019/20 •Review Pupil Premium report •Review PE Grant report •Staffing Update •Review Pay Policy •Building Improvement Update •Review Emergency Procedures •Health & Safety Report

4/12, 6.30pm (Shipston) •Finance Report by Ellacotts •Agree Trustees’ Annual Report •Review Finance Policies (purple folder) •Teachers Appraisal/Pay Review •Agree Condition Improvement Bids

TRUSTEES ANNUAL CYCLE - SPRING TERM 2020

Meeting January February March April


1/4, 6.30pm (Shipston) •Receive reports from committees and consider implications •Receive reports from Trustees who have attended CPD or school events •Approve admission arrangements for the following academic year •Brailes secondment update •Consortium update •Trustees Newsletter feedback •Staff well-being


(Tues)

25/2, 6.30pm (Shipston) •NOR and attendance check •Prepare draft admission arrangements for the following academic year •Review Curriculum Teams Autumn actions •Agree term and INSET dates for 2019-20 •Review and set learning walks •Review each school’s website •Safeguarding review •Prepare parent and pupil questionnaires

Resources (Wed)

29/1, 6.30pm (Shipston) •Finance Report •Staffing Update •Review Leadership Team Appraisal •Building Improvements Update •Health & Safety Report •Health and Safety Accident/Incident analysis

22/4, 6.30pm (Shipston) •Staffing Update •Finance Report •Review SEND Provision •Shipston Pre-School •Building Improvement Updates •Fire Safety Procedures •Health & Safety Report

TRUSTEES ANNUAL CYCLE - SUMMER TERM 2020

Meeting April May June July


8/7, 6.30pm (Shipston) •Receive reports from committees and consider implications •Receive reports from Trustees who have attended CPD or school events •Review attainment results •Review how the governing board has functioned during the year •Brailes secondment update •Consortium update


(Tues)

28/4, 6.30pm (Shipston) •Review NOR and attendance check •Review Summer Mid data and end of year projections •Review Curriculum Teams Spring actions •Review and set learning walks •Curriculum policies check •Safeguarding review •SEN Team Spring evaluation

30/6, 6.30pm (Shipston) •NOR and attendance check •Review Curriculum Teams Summer actions •Evaluate SIP milestones •Review each school’s prospectus •Review Home/School Agreement •Review SEN Team impact •Safeguarding review •Review Pupil Premium impact

Resources (Wed)

20/5, 6.30pm (Shipston) •Finance Report •Review Service providers •Staffing Update •Building Improvements Update •Health & Safety Report

24/6, 6.30pm (Shipston) •Agree Budget, Services and staffing structure for 2020/21 •Building Improvements Update •Site Security check •Health & Safety Report

Trustees Responsibilities 2019-20

Safeguarding, Attendance and SEN

Jo Barker

Online Safety

Lucy Kirkman

Budget/Finance

Nick Jennings

SIP Termly Review Acorns

Rachel Sellars

Pupil Behaviour (including Bullying)

Amy Pearson

Health and Safety

Ann Holland

SIP Termly Review Shipston

Lucy Kirkman

Property

Nick Jennings / Mike Dumelow

HR

Jo Barker

QUESTIONS TRUSTEES MIGHT EXPECT FROM AN OFSTED INSPECTOR

Do trustees: Questions for governors to consider

carry out their statutory functions, such as safeguarding, and understand the boundaries of their role as governors?

• What do you understand as your boundaries as governors?• How many governors have undergone safeguarding training?• How many governors have undergone safer-recruitment training?• What procedures have you in place if there were a safeguarding

allegation made against a senior leader or the head?• How do the school ensure that students are protected from

extremism?• Have there been any safeguarding referrals to the LA / incidents /

serious complaints made to the governing body since the previous inspection?

ensure that they and the school promote tolerance of and respect for people of all faiths (or those of no faith), cultures and lifestyles; and support and help, through their words, actions and influence within the school and more widely in the community, to prepare children and young people positively for life in modern Britain?

• How do governors ensure that the school promotes tolerance and respect in the school and the wider community and prepare students for life in modern Britain? (This question will be asked in all school including those where there is limited diversity of cultures and backgrounds)

ensure clarity of vision, ethos and strategic direction, including long-term planning (for example, succession)?

• Can you describe the ethos of the school? What would pupils and parents value most about the schools and its intentions?

• What would you hope this school would look like in 5 years time? What will be its most important achievements?

• Are you about to lose any leaders to promotion? What has the school done to fill this gap?

contribute to the school’s self-evaluation and understand its strengths and weaknesses, including the quality of teaching, and reviewing the impact of their own work?

• Are you aware of the school’s self-evaluation summary?• Do you agree with the evaluation?• Why?• What evidence has convinced you?

understand and take sufficient account of pupil data, particularly their understanding and use of the school data dashboard?

• What are the strengths/weaknesses in the students’ achievement?• Are there any groups / subjects that are of particular concern?• How is the school tackling these concerns?

assure themselves of the rigour of the assessment process?

• How do governors know whether the school’s assessment and data analysis is accurate?

• Are you aware of how the school is developing its assessment systems in the light of recent developments (Assessment without levels)?

are aware of the impact of teaching on learning and progress in different subjects and year groups?

• What do you know about the quality and impact of teaching across the school, in different subjects?

• Are you aware of how leaders (SLs and MLs) are evaluating the impact of teaching?

• Are you aware of the impact of teaching on the learning of different groups of students?

provide challenge and hold the head teacher and other senior leaders to account for improving the quality of teaching, pupils’ achievement and pupils’ behaviour and safety, including by using the data dashboard, other progress data, examination outcomes and test results; or whether they hinder school improvement by failing to tackle key concerns or developing their own skills?

• Can you give examples of how governors have challenged leaders on how they are making improvements to teaching, achievement, behaviour and safety?

• Are you familiar with data dashboard, school progress data, exam outcomes and what they tell you?

• How well have students achieved in 2014? Does this justify the SEF evaluations for achievement?

use the pupil premium and other resources to overcome barriers to learning, including reading, writing and mathematics?

• Do governors know how PP is spent? What is the biggest spend?• Are governors aware of the impact of each line of spending on

students’ outcomes?• What information do you receive on the achievement, attendance,

and behaviour of disadvantaged students?

ensure solvency and probity and that the financial resources made available to the school are managed effectively?

• Is there a deficit or an underspend? What percentage of the total budget is this? What is the reason for this situation? What plans are there to reduce / tackle it?

• How often are you updated on the current financial situation?


provide support for an effective headteacher?

• How do governors provide support for the head teacher?• What CPD is planned for the head teacher, and why?• How often does the chair visit the school to discuss matters with the

head?

engage with key stakeholders?• What do governors do to seek the views of parents and students?• How do they respond to their views?• What actions have been taken in response to views?

have transparency and accountability, including in terms of recruitment of staff, governance structures, attendance at meetings, and contact with parents and carers?

• Are there clear policies in place for recruitment procedures, equality of opportunities?

• What contact with parents is there? Are parents aware of who the governors are and their roles?

• Are committee structures and personnel published on the website?• Are there any summaries of GB meeting minutes/business made

available?


List of Statutory and Mandatory Policies and Documents for Academies Based on the DfE’s statutory policies for schools document as well as other statutory guidance such as Keeping Children Safe in Education, the Governance Handbook, the Academies Financial Handbook, the SEND Code of

Practice and the EYFS framework and the Education.

Policy/document Review frequency Approval

Acceptance of gifts, hospitality, awards, prizes or benefits Determined by the governing board Determined by the governing board

Accounting Determined by the governing board Governing board

Admissions arrangements

Arrangements to be determined annually. Any changes must be consulted on and where no changes are made, consultation is required at least every seven years

Full governing board or a committee where the school is an admissions authority

Accessibility plan Every 3 years Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Behaviour policy Determined by the headteacher Headteacher

Central record of recruitment and vetting checks Live document Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Charging and remissions Determined by the governing board Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Child protection policy and procedures Annual Governing board

Complaints procedure statement Determined by the governing board Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Competitive tendering Determined by the governing board Determined by the governing board

Data protection (GDPR) At least every 2 years Determined by the governing board

Early Years Foundation Stage (EYFS) policies and procedures Varies Determined by the governing board

Equality information and objectives (public sector equality duty)

Equality information updated and published at least every year Equality objectives at least every 4 years

Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

First aid and medicines Determined by the governing board Determined by the governing board

Freedom of information publication scheme Determined by the governing board Determined by the governing board

Trustees’ code of conduct Determined by the governing board Determined by the governing board

Health and safety Determined by the employer Determined by the employer

Investment Determined by the governing board Determined by the governing board

Minutes of, and papers considered at, meetings of the governing board and its committees Not applicable Full governing board or committee as appropriate

Premises management documentsSee the Federation of Property Societies’ (FPS’s) guidance hosted on Lewisham Council’s website: Compliance monitoring in council buildings


Provider access Annually Proprietor

Register of business interests of headteachers and Trustees Determined by the governing board Determined by the governing board

Register of pupils’ admissions to school Live document Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Register of pupils’ attendance Live document Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Risk assessment Determined by the governing board Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

School information published on school website Must be updated as soon as possible after a change and at least annually


Relationships and Sex Education Determined by the governing board Can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher




https://www.lewisham.gov.uk/getinvolved/Documents/Compliance%2520Guidelines.pdf

Special educational needs (SEN) information report and SEN policy

The information report should be updated annually and any changes made to the information during the school year should be updated as soon as possible. The frequency of the review of the policy is determined by the governing board.

Full governing board

Staff discipline, conduct and grievance (procedures for addressing) Determined by the governing board

Academies: can be delegated by the governing board to a committee, local governing body, a trustee or the headteacher

Statement of procedures for dealing with allegations of abuse against staff Determined by the governing board Determined by the governing board

Supporting pupils with medical conditions Determined by the governing board Governing board

Whistleblowing procedures Determined by the governing board Can be delegated by the governing board to a committee , local governing body or individual trustee




List of Non-Statutory Essential Policies and Documents

Children and Curriculum Resources

Anti-Bullying Emergency Management and Business Continuity

Assessment Health and Safety related policies, e.g. Emergency Lockdown, Lone Working, Fire Safety

Attendance HR related policies, e.g. Leave of Absence, Sickness, Capability

Curriculum related policies, e.g. Calculation, Handwriting Pay

Display Performance Management and Appraisal of staff

Educational Visits Safer Recruitment

Feedback Staff Dress Code

Home-School Agreement

Homework

Online Safety

Prospectus

Pupil Premium

School Uniform

Teaching and Learning