USPSUSPS::

PAYROLL PAYROLL

FOLLOW-UPFOLLOW-UP

PROGRAMSPROGRAMS1

ITC BEGINNER PAYROLL TRAINING

• MONDAY, SEPTEMBER 24, 2012

• TUESDAY, SEPTEMBER 25, 2012

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NEWHIRE:NEWHIRE:New Hire Report

• Ohio Department of Human Services requires any new employee be reported to them within 20 days of their date of hire.

• USPSCN/BIOSCN, ODHS New Hire fields assist in this reporting requirement.

• Produces a report listing all employees who should be reported and also the forms used to submit to ODHS.

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RETIRE/STRSREG:RETIRE/STRSREG:STRS Per Pay Reporting

• STRS recently implemented a per pay reporting.

• STRS requires this report be submitted within five working days from the pay date.

• Run STRSREG once selecting NOT to create the tape file. Errors on reported on STRSERR.TXT. Verify information and re-run STRSREG opting to create the tape file.

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RETIRE/STRSREG:RETIRE/STRSREG:STRS Per Pay Reporting

• Once the file is created the system internally flags the records included on the tape that will be submitted to STRS.

• Run the STRS_SEND option to submit the information to STRS.

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BRDDIS:BRDDIS:Board Distribution

• Generates a worksheet that provides dollar amounts for the distribution of board paid deductions to the proper USAS accounts.

• Creates a .batch file that can be used by the USAS program, AUTOPOST, to post the account information to the USAS side.

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BRDDISBRDDIS:Board Distribution

• Does not have to be run at any specific time in the payroll process because the program uses the history files.

• Because board shares are paid through USAS warrant checks, BRDDIS needs to know what object code should be charged for a particular deduction.

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BRDDISBRDDIS:Board Distribution

-USAS account from which the employee is paid and substitutes the board object code provided in the USPSDAT/DEDNAM program.

-If the employee is paid from an object code 100 and 139, the certified object code is used-200x. If the employee is paid from an object code between 140 and 169, the classified object code will be used. 8

BRDDISBRDDIS:Board Distribution

-If the employee is paid from an object code of 17Xor19X, the other object code is used to charge the board share.

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Gross = $2247.43 Deductions- DEDHIS file 692 - $33.07 694 - $33.07 Pay Accounts - ACCHIS file 001 2421 111 0000 000000 005 00 000 432 2921 113 9000 000000 000 00 000

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$2147.08$ 100.35-----------$2247.43

Percentage Calculations:Acct. 1 - 2147.08/2247.43= 95.53%Acct. 2 - 100.35/2247.43= 4.47%

--------- 100.00%

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Distributions: 69295.53% of $33.07 =$31.59 4.47% of $33.07 = $ 1.48

$33.07Percentage Calculations:

Acct. 1 - 2147.08/2247.43= 95.53%Acct. 2 - 100.35/2247.43= 4.47%

100.00%

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Distributions:

69495.53% of $33.07 = $31.59 4.47% of $33.07 = $ 1.48

$33.07Percentage Calculations:Acct. 1 - 2147.08/2247.43= 95.53%Acct. 2 - 100.35/2247.43= 4.47%

100.00%

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LEVPROLEVPRO:Leave Projection

• Creates a posting file from which absences by be charged to the proper leave accounts.

• Has the ability to charge out all leave benefits or specific ones.

• Posting actually occurs when the USAS program AUTOPOST is run.

• May be run at the district’s discretion. Keep in mind when the reduction of expenditure transactions should appear on the USAS accounts.

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EXAMPLE 1:

ATDSCN 1/2 Sick day Pay Account-ACCHIS file 001 2510 141 0000 000000 001 00 000 Daily Rate -PAYHIS file $270.663

.5 X 270.663 = $135.33

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EXAMPLE 2:

ATDSCN 1/2 Sick day Pay Account-ACCHIS file 001 2510 141 0000 000000 001 00 000 001 2420 141 0000 000000 001 00 000

$1353.32$1353.31 = $2706.63

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EXAMPLE 2 (continued):

Daily Rate -PAYHIS file $270.663

.5 X 270.663 = $135.33 Calculation of Percentages: Acct. 1 1353.32/2706.63 = 50% Acct. 2 1353.31/2706.63 = 50%

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EXAMPLE 2 (continued):

Distributions:

Acct. 1 50% of 135.33 = $66.66 Acct. 2 50% of 135.33 = $67.67

-------- $135.33

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