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WIC DataOn the Web and In

Your ClinicBagya Kodur, MSHillary Turner, MPHData & System Management SectionMichigan WIC Program

Outline

Overview of WIC databasesDiscuss the types of MI-WIC ReportsReview national reports & surveillance systemsDiscuss the future direction of WIC data

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Introduction

About me: Bagya Kodur, Report SpecialistServing the data related needs for WIC LA and State staff5 years with Michigan WIC Formerly the MI-WIC System administrator

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Why do we collect the data ?

MI-WIC excellent data collect systemData collected from clients is used to:• Determine eligibility & certify clients• Assess health behaviors • Risk assessment/risk code assignment

Reports condense data into meaningful information

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Reports in MI-WIC

Types of reports:• Production• Pre Defined• Ad Hoc

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Production Reports

Available through MI-WIC 70 reports in Clinic module• Available to all users with access to the

module

32 reports in Admin module• Available to most users with access to the

module• Some role-based reports

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Production Reports

Reports used for: • Caseload Management, monitoring,

compliance, BF Management, outreach

Top 25 list of most utilized reports providedOther reports used more often than others

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Pre-Defined Reports

Available under ‘Miscellaneous’ menu of clinic moduleAllows users to run frequently requested ad hoc reportsUser select: • type of report, organizational level, major

/minor characteristics and several other parameters

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Examples of Pre-Defined Reports

Client listing of WIC clients in zip code 48913, 48840, 48912 with adjunct eligibilityFrequency of WIC clients that came into WIC during their first trimester at the Wayne County Health Department LALabels for clients in agency 19 with an Inadequate Growth (13501) risk

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Pre-Defined Reports Training

Rick Schneider, System Management SpecialistThis five part trainings includes:• A general overview of pre-defined reports • An explanation of rules and assumptions • A description of report components • A step by step walkthrough of pre-defined reports

http://mediasite.mihealth.org/mediasite/Catalog/pages/catalog.aspx?catalogId=14a6b637-a594-41ff-b451-f5d724ded1a6

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Ad Hoc reports

Run on an as needed basisRequested when report is not available through production or pre defined reportsMostly agency/clinic specificExample:1. De-duplicated enrollment counts for a specific

Agency by calendar/fiscal year2. Reports to evaluate how BF outreach is working

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National Level Reports

CDC Administered:• Pregnancy Nutrition Surveillance System

(PNSS)• Pediatric Nutrition Surveillance System

(PedNSS)

FNS Administered:• WIC Participant Characteristics (PC)

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Prevalence / Trend reports

Data extracted from MI-WIC and submitted to PNSS/PedNSS/PCReceive annual prevalence reports from CDC Reports provide:

• Demographic, behavioral and health indicator prevalence

• Reported at the State, Local Agency and Clinic level

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Prevalence / Trend reports

Reports used to:• Set Five Year Plan goals • Research studies• Modify program planning and outreach

goals

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Moving Forward

PNSS/PEDNSS :PNSS /PedNSS will no longer be administered by CDCMichigan WIC is working to develop a system application to generate PNSS/PedNSS reportsMichigan leading this regional/national effortShould be available to generate 2012 reports

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Moving Forward

Data warehouse:Development stages for MI-WIC Opportunity for data collaborations with other programsPotential links to Medicaid and Vital Records dataProvides flexibility in providing reports for LA

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Moving Forward

WIC on the Web :Data & System Management information soon available on the webOpportunity to display data reports, data publications, system release informationExcellent tool for State, LA/Clinic users to obtain information on the web

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Introduction

About me:Hillary Turner, Data CoordinatorPNSS & PedNSS, publications, presentationsAlmost 2 years with Michigan WICFormerly a graduate assistant at the University of Illinois of Chicago

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WIC on the Web!

Explore the Data & System Management Section on SOM WIC websiteAccess the Data & Reports section View available WIC reports and data

• Location• Purpose/Use

Comments/Suggestions

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Website Overview

NEW Data & System Management Section

Data & ReportsWIC SystemsTrainings and presentationsRelated links/resourcesDSM contact information

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Data & Reports

PNSS & PedNSSCDC annual and trend

WIC ResearchPublished documents (data books, posters) IRB information

Special ReportsBreastfeeding ReportsEnrollment Reports

Data QualityInformation/tips

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PNSS & PedNSS

3 types of PNSS & PedNSS Reports• PNSS Annual• PedNSS Annual• PNSS & PedNSS Publication (trend)

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PNSS& PedNSSPNSS Reports

annual CDC reportWomen’s Health Indicators: entry into WIC, prenatal care, BF, Iron status, smoking, drinking, BMIUse for reference, program planning & evaluation

PedNSS Reportsannual CDC reportInfant and children’s Health Indicators: birth weight, body weight, growth patterns, BFUse for reference, program planning & evaluation

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PNSS& PedNSS

PNSS & PedNSS Publications:• Trend data• Women & Children Health Indicators: entry into

WIC, prenatal care, BF, Iron status, smoking, drinking, birth weight, body weight, growth patterns

• Research information on health indicators• State developed reports• Use for reference, program planning &

evaluation• State & Local Agency Reports Available

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WIC Research

Published ResearchConference PresentationsData collaboration information:• Who do I contact?

• Discuss intended use of WIC data• Consult on IRB process

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Special Reports

Ad Hoc reports that highlight unique qualities of WIC participantsExcellent resources for making data driven decisionsUseful for LACurrent Reports:

• Breastfeeding Ad-hoc Report (biannual)• De-duplicated Count of Enrollees • Others?

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Breastfeeding ReportPoint-in-time look at breastfeeding duration statistics by state and local agencyCount and rate for each breastfed duration intervalBest used for breastfeeding planning:• Highlights critical points of intervention for

clients

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De-duplicated Count of Enrollees Report

Provide a de-duplicated count of the women, infants and children enrolled in Michigan WIC

By county of service or county of residenceFor transfers: place the client was last certified in the calendar year

Estimate of enrolled clients in a given county for the calendar yearCaseload estimation

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Data Quality

Data use depends on data qualityMI-WIC DQ integration of DQ checksDQ InformationSystem Tips for improving DQDQ Presentations

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WIC Systems

System Release InformationWebcast linksPresentationsRelease schedule

Policies and ProcessesSystem security and use information

System AccomplishmentsExciting newsSpecial projects

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Other DSM Content Areas

Trainings & PresentationsRelated links/resources• Data Sources• SSO (MI-WIC access)• EPPIC

DSM Contact information

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Future of the WIC Website

Re-organization of the SOM WIC website

User FriendlyRemove duplicated or outdated informationAttractive

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Thank you!For all your hard work and dedication to

serving Michigan WIC clients

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Commentsor

Suggestions?

Bagya KodurWIC Reports SpecialistKodurB@michigan.gov

517-241-2116

Hillary TurnerWIC Data CoordinatorTurnerH@michigan.gov

517-335-3227