2014 Roadway Rehabilitation Project

Neighborhood Pre-construction MeetingMonday, June 9, 2014

6:30 p.m.

Evergreen and Whispering Pines Neighborhoods

Agenda

Project Scope Schedule and Phasing Overview of the Construction Process Project Communication Assessments Review Commonly Asked Questions Opportunity to Ask Questions

Project Scope

Evergreen & Whispering Pines Neighborhoods

Mill and overlay & full depth pavement replacement

Spot curb repairs Sanitary sewer, water system and

storm sewer repair and maintenance

Storm water quality improvements

Pinehurst Road and Tamberwood Trail

Sanitary sewer, water system and storm sewer repair and maintenance

Spot curb repairs on south and west sides

Full curb removal and north side of Pinehurst and east side of Tamberwood

Full pavement removal and replacement Installation of 8-foot concrete trail

Construction Phasing

Construction Phasing

Project work phasing is similar for each neighborhood area:• Mobilization and traffic control• Water system repairs• Remove and replace damaged curb• Mill or remove pavement• Storm, sanitary sewer and water system repairs• Restoration• Pave street

Storm Sewer & Utility Repair

Spot Curb Removal & Irrigation

Curb Removal and Replacement

Street and Driveway Access

Pavement Removal Processes

Grading and Shaping

Restoration

Pavement Replacement & Overlay

Project Communication

Door Hangers City Website InTouch Email Notification Service Project Hotline 612-360-1873• Provides a place to get project updates,

register concerns, and set up appointments.

• Monitored daily by onsite manager.

In Touch Notification

Swiftest method to receive project notifications and updates

To sign up for InTouch:1. Go to www://ci.woodbury.mn.us/2. Under E-Services for residents, click 3. Click “Register Now”4. Fill in the five fields under “Create New Account” and click

“Submit”5. Click “Edit Your InTouch List Subscriptions”6. Under “Special Notices from City Departments” select

“2014 Roadway Rehabilitation Projects” and click “Update”

Project Funding

Funding Sources

Project Funding

Evergreen and Whispering Pines

Currell Boulevard (Queens Drive to Bielenberg Drive)

Tamarack Road (Radio Drive to

Spring Hill Drive) Total

Street Reconstruction/ Maintenance Fund $2,641,184.46 $0.00 $355,547.68 $2,996,732.14

Storm WaterUtility Fund $296,741.44 $408.03 $24,439.14 $321,588.61

Storm WaterUtility Fund (Quality) $385,300.00 $61,495.95 $0.00 $446,795.95

Water & Sewer Utility Fund $199,428.81 $4,247.83 $42,031.92 $245,708.56

Final Assessments $2,156,145.29 $334,240.95 $205,205.08 $2,695,591.32

TOTALS $5,678,800.00 $400,392.76 $627,223.82 $6,706,416.58

Assessments

Assessment Hearing is scheduled for June 25, 2014 City Council Meeting• Single Family Homes

$3,600.87• Townhomes

$2,603.11

Assessment Payment

Assessments based on City’s Roadway Construction & Rehabilitation Financing Policy

Total Assessment is $2,695,600 Total Neighborhood Assessment $2,156,145 15-year Term 3.0% Interest Residents can prepay interest free for 30

days. Payments need to be received by City Finance Department no later than July 25.

Frequently Asked Questions

Project Schedule• The general contractor is Hardrives, Inc. Their preliminary schedule is to begin June 10th. Substantial

completion of the majority of the project areas is expected by early October. The contractor’s proposed schedule is very aggressive, and is a “best case” scenario. Please keep in mind the schedule can be delayed by weather or other unforeseen circumstances. For more detailed information, construction notices will be delivered to impacted homes throughout the duration of the project. Also, we STRONGLY RECOMMEND you sign up for the City’s InTouch email notification service to provide critical construction updates throughout this project.

Will the streets be open during construction• A drivable surface consisting of existing pavement or gravel will be maintained at all times during the

construction. There will be days where street access will be difficult when the contractor is working directly in front of your home.

Contractor’s working hours• The contractor’s work hours are from 7 a.m. to 7 p.m. They typically work 40-hour weeks from Monday

through Friday; however, at times Saturday work may occur.

Driveway access during project• You should have access to your driveway at most times throughout the construction process. However, there

may be times when you will not have direct access and may need to park on your street or on an adjacent street (e.g., the contractor is working in front of your home, or if new curb is poured in front of your driveway). You will be notified if new curb will be poured in front of your driveway as you will not be able to drive across it for approximately five to seven days while the concrete cures.

Frequently Asked Questions

Garbage and mail service• Regular garbage/recycling and mail service should be maintained throughout the project. Those

companies will be regularly informed of the work being performed.

Irrigation systems, underground dog fences, and other landscaping features within the City right-of-way• The City right-of-way for streets within this project area is 60 & 80 feet wide. Landscaping, sprinkler

systems, underground dog fences, basketball hoops or any other private features that are within the right-of-way may be damaged or require modifications prior to construction starting. On this project, damage is most likely to occur during the removal and replacement of damaged concrete curb and gutter and storm sewer catch basin castings. In both cases, the ground is typically excavated up to three feet behind the curb into the boulevard. Before construction begins, the project inspector will paint the curb that will be replaced by the contractor. It is then the responsibility of the property owner to determine if any private features are located in the right-of-way and to either remove them from the construction limits or make arrangements with the project inspector to make the contractor aware of their presence. If the contractor knows the location of these facilities, they may be able to minimize or avoid damage. UNDER NO CIRCUMSTANCES WILL THE CITY, OR THE CONTRACTOR, REPAIR OR REPLACE ANY PRIVATE FEATURES THAT ARE DAMAGED WITHIN THE CITY RIGHT-OF-WAY. If you have any questions regarding any private features that may be impacted or whether curb is going to be removed in front of your property, please contact the project inspector by calling the Project Hotline number 612-360-1873.

Frequently Asked Questions

Turf restoration• Curb replacement, grading, and utility work may result in the disruption of the boulevard

adjacent to those locations. Any turf that is removed will be replaced with seed and hydro mulch. The contractor is responsible to warranty the establishment of the seed for 45 days after installation. After the warranty period ends, all future repairs will be the responsibility of the property owner. Watering permits will be distributed to affected homeowners at time of initial restoration.

Street signs• All yield signs and stop signs that do not meet criteria established by the “Minnesota

Manual of Uniform Traffic Control Devices” will be removed as part of this project (typically at three-legged intersections). Other street signs that are in poor condition will be removed and replaced.

Will the contractor offer residential driveway repair and replacement • The contractor for this project will not be offering private driveway work.

Questions

Specific project questions Staff will be available after meeting

to answer one on one questions Staff will provide assistance with

InTouch subscription and City website access