Executive Committee Meeting Wednesday, August 2, 2017 – 8:00 a.m.

Government Center - Room 2151 335 East Monroe Avenue - Barron, Wisconsin 54812

AMENDED Agenda

1. Call to Order

2. Approve Agenda

3. Public Comment

4. Approve Minutes of June 29, 2017 and July 6, 2017

5. Waste-to-Energy a. Financials b. Approve Replacement of 3 Positions c. Transition Update d. Plant Operator Licenses

6. Approve Out-of-State a. Mark Servi – Roadway Safety Peer Exchange in Greenville, South Carolina

7. Approve 2018 NACo Annual Conference Attendance

8. Approve Increase in Aging Health Promotion Position to Full-Time

9. Staff Reports / Updates

a. Step Plan Conversion Update b. Refunding Analysis c. Observation Report

10. Review Voucher Edit Lists

11. Suggestions for Future Agenda Items

12. Set Date for Next Meeting

13. Adjournment

PLEASE CALL 715-537-6841 IF YOU ARE UNABLE TO ATTEND cc: Miller, Okey, Horstman, Thompson, Heinecke, McRoberts, Heller, Bartlett, Christensen, Administrator, Corporation Counsel, County Clerk, HR Director, Finance Director, Treasurer, Website & 3 Public Postings

NOTICE OF POSSIBLE QUORUM

It is possible that a quorum of the County Board or another Barron County committee, including the Highway Committee, may be in attendance. It is not intended for this meeting to include any other committee other than the Executive Committee unless

specifically posted as such. There will not be any formal discussion or any official action taken of any pending or future matters pertaining to Barron County under the authority of any committee, including the Highway Committee, at this meeting other than

the Executive Committee as posted on this agenda.

Any person who has a qualifying disability under the Americans with Disabilities Act and requires the meeting or materials at the meeting to be in an accessible format must contact the County Clerk’s office at 715-537-6200 at least 24 hours prior to the meeting so that arrangements can be made to accommodate your request.

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^<^p$^ Executive Committee IVIeeting

Wednesday, August 2, 2017 - 8:00 a.m.

Government Center - Room 2151BARRON COUNTY, WI J 335 g^ Momoe Avenue - Barron, Wisconsin 54812

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AGENDA

1. Call to Order

2. Approve Agenda

3. Public Comment

4. Approve Minutes of June 29, 2017 and July 6, 2017

5. Waste-to-Energy

a. Financials

b. Approve Replacement of 3 Positionsc. Transition Update

d. Plant Operator Licenses

6. Approve 2018 NACo Annual Conference Attendance

7. Approve Increase in Aging Health Promotion Position to Full-Time

8. Staff Reports / Updates

a. Step Plan Conversion Update

b. Refunding Analysis

c. Observation Report

9. Review Voucher Edit Lists

10. Suggestions for Future Agenda Items

11. Set Date for Next Meeting

12. Adjournment

NOTICE OF POSSIBLE QUORUM

// is possible that a quorum of the County Board or another Barren County committee, including the Highway Committee, maybe in attendance. It is not intended for this meeting to include any other committee other than the Executive Committee unless

specifically posted as such. There wil! not be any formal discussion or any official action taken of any pending or future matterspertaining to Barren County under the authority of any committee, including the Highway' Committee, at this meeting other than

the Executive Committee as posted on this agenda.

PLEASE CALL 715-537-6841 IF YOU ARE UNABLE TO ATTENDec: Miller, Okey, Horstmaa, Thompson, Heinecke, McRoberts, Heller, Bartlett, Christensen, Administrator, Corporation Counsel, County Clerk,

HR Director, Finance Director, Treasurer, Website & 3 Public Postings

Any person who has a qualifying disability under the Americans with Disabilities Act and requires the meeting or materials at themeeting to be in an accessible format must contact the County Clerk's office at 71S-S37-6200 at least 24 hours prior to the meeting sothat arrangements can be made to accommodate your request.

^^,4^^.^ BARRON COUNTYft

^S§g|^] DEPARTMENT OF ADMINISTRATIONJeff French, County Administrator

Rachael Richie, Human Resources Director

Wendy Coleman, Executive Assistant

Date:

To:

July 26, 2017

Executive Committee

33S East Monroe Avenue

Government Center Room 2130

Barren, WI 54812

Phone: 715-537-6841

Fax: 715-537-6820

jefF.french@co.barron.wi.us

rachael.richie@co.barron.wi.us

wendy.coleman@co.barron.wi.us

From: Jeff French, County Administrator'-A

Subject: Executive Committee - Wednesda^Ausust 2n , Sam

I am anticipating a short meeting because there are not a lot of Agenda items.

5. Waste to Energy- Various Issues:

a. Financials:

At this time there is no additional financial information to discuss.

b. Approve replacement of three positions:The Solid Waste Board approved the replacement of three positions:

Assistant Plant ManagerOffice Assistant

Maintenance SupervisorAt this time I don't believe it is necessary for this Committee to take any action

regarding these positions, it is more of an FYI.

c. Transition Update:

Included with the packet is a detailed listing of projects which staff feel is criticaland necessary to be completed before winter. We will discuss in detail at the

meeting and I am not anticipating any specific action from the Committee at this

time. Also staff will project pictures pertaining to these projects.

d. Plant Operators Licenses:

I am requesting the Committee authorize two personnel from the County, non-

WTE Plant employees, to also become licensed WTE Plant operators. This wasdiscussed by Ray and I with the DNR at our meeting on 7-21 and they are

supportive of these additional licensures. Specifically it is a four day

training either provided by the DNR or a contracted entity, and the cost to attend

is projected to be minimal. I want to be one of these two people, I feel this is

necessary for the success of the plant so-that I have a deeper understanding of this

very complex department. Second, I see this training as no different than theIncident Management Training I took the summer of 2015, it was very beneficial.

I recommend the Committee authorize two non-WTE plant employees to receive

this training.

6. Approve 2018 NACO Annual Conference Attendance and Travel:

As we discussed last month, the request is for this Committee to approve; 1 staff,

presumably the Hwy Commissioner, and 1 County Board member to attend the 2018

National Association of Counties Annual Conference. The purpose for approving this

travel now is so it can be properly budgeted in the 2018 Hwy Budget.

I recommend approving this request.

7. Approve Increase in Aging Health Promotion Position to FuIl-Time:The Aging Commission is requesting the increase of the Health Promotion position in

Agiag/ADRC be increased from 60% to 100% beginning on 9-1-2017 and incorporatedas an FTE in the 2018 Budget. This position is grant funded.

8. Staff Reports:

a. Step Plan Conversion Update:Victoria will be on-site 7-31 and 8-1 staff will update the committee with the most

recent information.

b. Refunding Analysis:Periodically Ehlers analyzes if the County can save dollars by refinancing the

currently outstanding debts. The most recent report issued June 29th concludes

there are no debt service savings by refinancing at this time.

c. Observation Report:

The Wisconsin Land Information Program requires that each county send

their parcel map data in a certain format for inclusion in a statewide parcel

map. Ban'on County is the only county that met the State requirement ofdata format sent to them.

10. Susgestions for Future Agenda Items:September Meeting: Health Insurance, first draft of 2018 budget

11. Next Meetins Date: September 6 , Sam

Questions, concerns, comments, suggestions please let me know, 537-6840 or

ieff.french(ff),co.barron.wi.us

U:\word\executive\2017-7-2 Executive Updat&docx

^^ Executive Committee &

^<SE^^ Solid Waste Management BoardJoint Meeting

I BARRON COUNTY, wi ^ Thursday, June 29, 2017 - 8:00 a.m.Government Center - Room 110

ro.?--»fwCr.r/

335 East Monroe Avenue - Barren, Wisconsin 54812

Minutes

Executive Committee Present: Don Horstman, Dale Heinecke, Charles Christensen, Karolyn

Bartlett, Jerry McRoberts, Mary Thompson, Louie Okey, Jess Miller, Dana Heller

Solid Waste Management Board Present: Charles Chdstensen, Bill Schradle, Bob Heil, Pete

Olson, Bumell Hanson, Ken Scheps, Andrew M.ommsen, Jim Gores

Other County Board Present: Steve Johnson

Other Staff Present: Jeff French - County Administrator, Jodi Busch - Finance Director, Wendy

Coleman - Executive Assistant, DeeAnn Cook - County Clerk, Rachael Richie - HR Director, John

Muench - Corporation Counsel

Others Present: Al Zeltner, Bmce Willers, Dan Lawler, Jeff Martin, Andy Hanson, Ruth Erickson,Bob Zientara

The joint meeting of the Executive Committee and Solid Waste Management Board was called to

order by Chair James Miller at 8:01 a.m. on Thursday, July 29, 2017.

Executive Committee Motion: (Horstman / McRoberts) approve agenda after moving item 10

Discuss /Approve Reopening, Renegotiating or Termination ofZAC, Inc. Contract and item 9 Waste-to-Energy Steam Purchase Agreement with Saputo Cheese USA Contract Review to item 3a and 3b.Motion carried.

Solid Waste Mangement Board Motion: (Gores / Olson) to approve the agenda as amended byExecutive Committee. Motion carried.

Public Comment

Bmce Willers from Rice Lake spoke in favor of keeping the incinerator operating.

Dan Lawler from Rice Lake spoke in opposition to closing the incinerator.

Jeff Martin, Mayor City ofChetek spoke against closing the incinerator.

Andy Hanson, employee of the incinerator spoke against closing the incinerator.

Page 1 of 3

Executive Committee Motion: (Horstman / Thompson) for the Executive Committee to go into

closed session pursuant to Section 19.85(1 )(e) for the purpose of deliberating or negotiating purchase

of public properties, investing public funds, other specific business, or whenever competitive or

bargaining reasons require a closed session and Section 19.85(l)(g) for the purpose of conferring

with legal counsel with respect to current or potential litigation with closed session to include all

Committee and Board members, Steve Johnson, Jeff French, John Muench, Jodi Busch, RachaelRichie and Wendy Coleman.

Carried on a roll call vote with Miller, Heinecke, Christensen, Horstman, McRoberts, Thompson,Okey, Bartlett and Heller voting in favor.

Solid Waste Management Board IVIotion: (Schradle / Olson) for the Solid Waste ManagementBoard to go into closed session pursuant to Section 19.85(l)(e) for the purpose of deliberating or

negotiating purchase of public properties, investing public funds, other specific business, or whenever

competitive or bargaining reasons require a closed session and Section 19.85(l)(g) for the purpose ofconferring with legal counsel with respect to current or potential litigation with closed session to

include all Committee and Board members, Steve Johnson, Jeff French, John Mueach, Jodi Busch,Rachael Richie and Wendy Coleman.

Carried on a roll call vote with Christensen, Mommsen, Schradle, Scheps, Heil, Olson, Gores,

Hanson voting in favor. Discussed content of termination letter and press release.

Contract language and operational concerns were discussed. Reviewed available options for facility

operations agreement.

Solid Waste Management Board Motion: (Schradle / Hanson) for Solid Waste Management Board

to return to open session. Motion carried.

Executive Committee IVIotion: (Horstman / Heinecke) for Executive Committee to return to open

session. Motion carried.

Solid Waste Management Board Motion: (Hanson / Schradle) that the contract with ZAC, Inc. be

terminated immediately. Carried on a roll call vote with Christensen, Mommsen, Schi-adle, Scheps,

Hell, Olson, Gores, Hanson votmg in favor.

Solid Waste Management Board IVIotion: (Hanson / Olson) to pay out 3 months of management

fee. Carried on a roll call vote with Christensen, Mommsen, Schradle, Scheps, Heil, Olson, Gores,Hanson voting in favor.

Executive Committee IVIotion: (Horstman / Heller) to concur with the two prior motions of the

Solid Waste Board. Carried on a roll call vote with Miller, Heinecke, Christensen, Horstman,

McRoberts, Thompson, Okey, Bartlett and Heller voting in favor.

Press release announcing termination of the Waste-to-Energy plant management contract with ZAC,Inc. was read out loud. Letter to ZAC, Inc. was signed by Jeff French, Charles Christensen and

James Miller.

Solid Waste Management Board Motion: (Olson / Schradle) to adjourn the Solid WasteManagement Board. Motion carried.

Page 2 of 3

Executive Committee Motion: (Heinecke / Heller) to adjourn the Executive Committee. Motioncarried.

Meeting ended at 9:12 a.m.

Minutes submitted by Wendy Coleman, Executive Assistant

Minutes are not official until approved by the Solid Waste JManagement Board and Executive Committee.

Page 3 of 3

^^ EXECOTWE COMMITTEE MEETINGt^Cd^^^^^^^Cs

THURSDAY, JULY 6, 2017 - 8:45 AM

BARRON COUNTY, WI | Barren County Government Center - Room 2151^.!«"£.^°-'""~r'"' 335 East Monroe Avenue - Barron, Wisconsin 54812

Minutes

MEMBERS PRESENT: Dale Heinecke, Jess Miller, Karolyn Bartlett, Don Horstman, Louie Okey, Jerry McRoberts,

Dana Heller, Marv Thompson, Chuck Christensen

STAFF PRESENT: Finance Director Jodi Busch, Adminisb-ator Jeff French, HR Director Rachael Richie, County Clerk

DeeAmi Cook, Hwy. Commissioner Mark Send, Sheriff Chris Fitzgerald, Asst. Corp Counsel Samantha Mohns

OTHERS PRESENT: Russ Rindsig, Gary Nelson, Bob Rogers, Stan Buchanan, Dave Armstrong, Ruth Erickson, Al

Zeltner

CALL TO ORDER: Chair Miller called meeting to order at 8:45 AM

APPROVE AGENDA: Motion: (McRoberts / Christensen) to approve agenda Carried

PUBLIC COMMENT - none

APPROVE MINUTES OF MAY 19 AND JUNE 9 & 13, 2017 MEETINGS - Motion: (HeUer / Heinecke) to approve.

Carried.

MAY 16, 2017 STORM UPDATE - Fitzgerald provided update noting that we are still in cleanup mode. Group that HHS

Director Stacey Frolik and Fitzgerald are part of will be meeting to discuss distribution of funds that are being coordinated

through Red Cedar Church. There will be an update at July County Board.

VACATION DONATION POLICY - R. Richie informed committee that policy has been reviewed. She recommends not

making changes requested at the last meeting dui-mg public comment. The suggested change was for a donation to an LTE

but our policy would not cover that situation even for a regular employee. French concurred with Richie's

recommendation. No action taken.

RESOLUTION - AUTHORIZING ESTABLISHMENT OF CARRYOVER ACCOUNT m THE GENERALFUND TO ACCOUNT FOR WORKER'S COMPENSATION DIVIDENDS - French provided information. Motion:

(Okey / Christensen) to approve. Carried.

RESOLUTION - ESTABLISHING 2018 BARRON COUNTY BUDGET PREPARATION GUTOELINES ANDTIMELINE - French noted that this is the standard yearly resolution necessary to begin the budget process and he

recommends passage. Motion: (Horstman / Heinecke) to approve. Carried.

WASTE TO ENERGY FINANCIAL UPDATE - Busch presented 2016 year-end Audited Fmancials for the Waste to

Energy plant. French and Richie provided information on transition. Employees at WTE are being interviewed and will be

paid by the county.

DECORUM AT COUNTY BOARD MEETINGS - French brought up concern that County Board should be voting up

or down the rezonings that are presented and not essentially conducting another public hearing. During public comment

board is not to respond. Concerns were expressed with board members clapping during public comment at the last

meeting. Discussion.

APPROVE OUT OF STATE TRAVEL -

• Terry Henck and Mark Send - NACO Annual Conference, Columbus, OH July 21-24. Motion: (Christensen /

Okey) to approve. Carried.

• Brianna Olson - Contraceptive Technology Conference Atlanta, GA Nov. 103. French informed group of change

in location. Motion: (Horstman / Heller) to approve change in location. Carried.

STAFF REPORTS / UPDATES

• Health insurance update - RFPs are out. There will be closed session to review at September Executive meeting

where we will be looking at 3 levels (self, partially self or fully insured)

• HIPPA update - working with Von Briesen legal counsel to draft what kind of entity we are. To be determined is

which department have to be covered by HIPPA and if we need business agreements.

• Security Risk Assessment - we are done working thru where we are with EPHI which will help IT to know what

we need to do.

• Conversion of Pay Plan - Pay for Performance to Step Plan - Victoria McGrath will be starting m July or August,

For a fee of $1,800 she will come on site to educate board members. Board to decide if French and Richie should

make decision or if board should receive education. A broad spectmm of public and private entities will be used

as comparables.

• Demers Lawsuit - update - we have prevailed with Administrative Law Judges.

REVIEW VOUCHER EDIT LISTS - committee reviewed

SUGGESTIONS FOR FUTURE AGENDA ITEMS:

• WTE Financials

• Conversion of Pay Plan

NEXT MEETING - August 2, 2017 8:00 AM

ADJOURNMENT manimous consent at 9:17 AM

Respectfully Submitted,

DeeAnn Cook, Barren County Clerk

Minutes are not official until approved by Executive Committee at their next meeting.

VVAt)l L IU LIMLKUY

Plant Manager

1FTE

IAssistant Plant Manager

1FTE

Office Assistant

1FTE

Plant Supervisor

4FTE

Maintenance Mechanic/

Relief Supervisor

Ash Truck Driver

1FTE

Building Maintenance/

Relief Leader operator

1FTE

Custodian/Grounds

1FTE

I

Maintenance Supervisor

(PROPOS5D)1FTE

Recycling Supervisor

Recycling Truck Driver

1FTE

Recycling Workers

6-10 PT