9/13/16 BCC Final Agenda Page 1 of 5 BOARD OF COUNTY COMMISSIONERS AGENDA FINAL AGENDA 9/13/2016 9:00:00 AM REGULAR MEETING MARTIN COUNTY COMMISSION CHAMBERS 2401 SE MONTEREY ROAD, STUART, FLORIDA 34996 COUNTY COMMISSIONERS Anne Scott, Chair John Haddox, Vice Chairman Doug Smith Ed Fielding Sarah Heard Taryn Kryzda, County Administrator Michael D. Durham, County Attorney Carolyn Timmann, Clerk of the Circuit Court and Comptroller PRESETS 3A Public 9:05 AM 8B1 Martingale Commons PUD Infrastructure Final Site Plan 10:00 AM 8C1 Request for Private Attorney-Client Session Concerning the Case of the Seminole Tribe of Florida, City of Miami, Florida Pulp and Paper Association Environmental Affairs, Inc., and Martin County v. Department of Environmental Affairs, Inc., and Florida Environmental Regulation Commission, DOAH Case Nos. 16-4431RP, 16-4836RP, 16-4875RP AND 16-4912RP 11:30 AM 7A River Conditions Update 2:30 PM 11 Public 5:05 PM 1. CALL TO ORDER A. INVOCATION - Chaplain L. C. Campbell, Nettles Island Church B. PLEDGE OF ALLEGIANCE C. ADDITIONAL ITEMS D. APPROVAL OF AGENDA E. APPROVAL OF CONSENT AGENDA NOTE: Consent Agenda items are considered routine and are enacted by one motion and will have no action noted, but the "Recommendation" as it appears on the Board item is the approved action. 1 of 964 9/13/16 BCC Final Agenda Page 2 of 5 2. PROCLAMATIONS, SPECIAL PRESENTATIONS, AND LEGISLATIVE AFFAIRS A. ADOPT A PROCLAMATION DECLARING FAMILY DAY IN MARTIN COUNTY, FLORIDA Each year the Board helps to bring awareness to this singular event to bring families together which is sponsored through the efforts of the United Way of Martin County, Tykes and Teens, and Character COUNTS! AGENDA ITEM: 807e23ca B. ADOPT A PROCLAMATION DECLARING KEEP MARTIN BEAUTIFUL INTERNATIONAL COASTAL CLEANUP DAY IN MARTIN COUNTY, FLORIDA Keep Martin Beautiful is leading local participation in this important cleanup effort of local waterways and near shore environments. AGENDA ITEM: 807e2fae 3. COMMENTS A. PUBLIC - PLEASE LIMIT COMMENTS TO THREE MINUTES. 9:05 AM PRESET B. COMMISSIONERS C. COUNTY ADMINISTRATOR 4. CONSENT A. Clerk of the Circuit Court 1. August 16, 2016 Regular BCC Meeting Minutes. 2. August 23, 2016 Regular BCC Meeting Minutes. 3. July 2016 Investment Report. B. Department of Administration 1. ITEMS RELATED TO CONSTRUCTION AND CONSULTANT COMPETITIVE NEGOTIATION ACT (CCNA) PROCUREMENTS WHICH MEET THE THRESHOLD FOR BOARD APPROVAL This item is a placeholder on all Board meeting agendas in an effort to streamline the process for items that meet the Board approval threshold. Specific items requiring approval, if any, will be provided by Supplemental Memorandum. If there are no items, a Supplemental Memorandum will not be attached. AGENDA ITEM: 807d5fbf 2. ADOPT A PROCLAMATION DECLARING FALLS PREVENTION AWARENESS MONTH IN MARTIN COUNTY, FLORIDA Each year the Board recognizes the work of the Hobe Sound-based Floridians Fighting Falls organization and promotes their annual awareness campaign. AGENDA ITEM: 807e4fbd 3. ADOPT A PROCLAMATION DECLARING FIRE PREVENTION WEEK IN MARTIN COUNTY, FLORIDA Each year the Board issues a proclamation assisting to promote Fire Prevention education activities sponsored through Martin County Fire Rescue. AGENDA ITEM: 807d351c 2 of 964 9/13/16 BCC Final Agenda Page 3 of 5 4. APPROVE THE STATE HOUSING INITIATIVE PARTNERSHIP (SHIP) PROGRAM ANNUAL REPORTS The 2013/2014 SHIP program is complete and the Final Annual Report is ready for close out. The Annual Interim Reports are due for SHIP 2014/2015 and SHIP 2015/2016 grant cycles. Board approval of the reports is required prior to submission to the State. AGENDA ITEM: 807d7aa2 C. Building 1. REQUEST FOR FINE REDUCTION STIPULATION AND AGREED RECOMMENDED ORDER REGARDING THE CODE ENFORCEMENT CASE OF MARGUERITE A DONOFRIO Pursuant to the provisions of Section 1.98.B, General Ordinances, Martin County Code, the Board of County Commissioners is asked to consider approval of a Fine Reduction Stipulation and Agreed Recommended Order regarding the Code Enforcement case of Marguerite A. Donofrio. AGENDA ITEM: 807cd8ca D. Fire Rescue 1. EMERGENCY SERVICES AGREEMENT FOR MUTUAL ASSISTANCE AND AUTOMATIC AID BETWEEN PALM BEACH COUNTY AND MARTIN COUNTY The Fire Rescue Department is seeking Board approval of an Emergency Services Agreement for Mutual Assistance and Automatic Aid between Palm Beach County and Martin County. The new agreement term is ten years. AGENDA ITEM: 807d5fc3 E. Utilities and Solid Waste 1. ADOPT A RESOLUTION TO APPROVE THE REVISED MARTIN COUNTY UTILITIES AND SOLID WASTE DEPARTMENT MINIMUM DESIGN AND CONSTRUCTION STANDARDS AND WATER AND WASTEWATER MASTER PIPE NETWORK PLANS Board action is required to review and adopt a resolution to approve the revised Martin County Utilities & Solid Waste Minimum Design and Construction Standards and Water and Wastewater Master Pipe Network Plans. AGENDA ITEM: 807dbea2 5. BOARD AND COMMITTEE APPOINTMENTS - None at this time. 6. PUBLIC HEARINGS A. PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE ESTABLISHING A MORATORIUM ON THE PLACEMENT OF WIRELESS COMMUNICATIONS FACILITIES IN RIGHTS OF WAY Estimated staff presentation: 10 minutes. Staff requests the Board of County Commissioners consider the adoption of an ordinance establishing a moratorium on placement of wireless communications facilities in rights-of-way. AGENDA ITEM: 807e2118 7. REQUESTS AND PRESENTATIONS A. RIVER CONDITIONS UPDATE Estimated staff presentation: 15 minutes. This will be a status report of where the County is on water conditions and river issues raised during the June 28, 2016 Board of County Commission meeting. AGENDA ITEM: 807ca0ff 2:30 PM PRESET 3 of 964 9/13/16 BCC Final Agenda Page 4 of 5 8. DEPARTMENTAL A. Department of Administration 1. OFFICE OF MANAGEMENT AND BUDGET ITEMS WHICH REQUIRE BOARD APPROVAL This is a placeholder on all Board meeting agendas in an effort to streamline the process for grant applications, awards, budget resolutions, budget transfers from reserves, and CIP amendments. Specific items requiring approval, if any, will be provided by Supplemental Memorandum. AGENDA ITEM: 807d5fc1 SUPPLEMENTAL MEMO (10 items) B. Growth Management 1. MARTINGALE COMMONS PUD INFRASTRUCTURE FINAL SITE PLAN This is an application for a commercial, planned unit development final site plan. The property is located on the southeast corner of the Interstate 95 and State Road 714 interchange in western Palm City. The applicant, HM Property Investments LLC requests approval of a commercial planned unit development final site plan to construct infrastructure and enable the 10 lot subdivision to be platted and lots sold to final end users. This final site plan would thus allow construction of the road infrastructure and streetscape, swales and lakes. AGENDA ITEM: 807d8ad6 QUASI JUDICIAL & 10:00 AM PRESET SUPPLEMENTAL MEMO (applicant requests to withdraw) C. County Attorney 1. REQUEST FOR PRIVATE ATTORNEY-CLIENT SESSION CONCERNING THE CASE OF THE SEMINOLE TRIBE OF FLORIDA, CITY OF MIAMI, FLORIDA PULP AND PAPER ASSOCIATION ENVIRONMENTAL AFFAIRS, INC., AND MARTIN COUNTY V. DEPARTMENT OF ENVIRONMENTAL AFFAIRS, INC., AND FLORIDA ENVIRONMENTAL REGULATION COMMISSION, DOAH CASE NOS. 16-4431RP, 16-4836RP, 16-4875RP AND 16-4912RP Estimated staff presentation: 1 hour. The County Attorney desires to meet with the Board of County Commissioners and the County Administrator in a private attorney-client session, in accordance with Section 286.011(8), Florida Statutes, to obtain advice about settlement negotiations and/or strategy related to litigation expenditures in the case of The Seminole Tribe of Florida, City of Miami, Florida Pulp and Paper Association Environmental Affairs, Inc., and Martin County v. Department of Environmental Affairs, Inc., and Florida Environmental Regulation Commission, DOAH Case Nos. 16-4431RP, 16-4836RP, 16-4875RP and 16-4912RP. AGENDA ITEM: 807e677a 11:30 AM PRESET ADDITIONAL ITEM 4 of 964 9/13/16 BCC Final Agenda Page 5 of 5 D. Engineering 1. ADOPTION OF A RESOLUTION APPROVING AND ACCEPTING THE DEED FOR THE TRANSFER OF SURPLUS PROPERTY IN INDIANTOWN FROM THE UNITED STATES OF AMERICA Estimated staff presentation: 15 minutes. This is a request for the adoption of a Resolution approving and accepting a Deed from the United States of America for property to be part of a Public Benefit Conveyance (PBC) for emergency management purposes. AGENDA ITEM: 807dc001 ADDITIONAL ITEM 2. ADOPTION OF A RESOLUTION AUTHORIZING THE COUNTY ENGINEER TO ISSUE RIGHT OF ENTRY PERMISSION TO THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) ON COUNTY OWNED PROPERTY ADJACENT TO STATE RIGHT OF WAY (ROW) Estimated staff presentation: 10 minutes. Authorization for the County Engineer to issue Right of Entry permission to FDOT on County property adjacent to ROW in conjunction with maintenance and improvements to ROW. AGENDA ITEM: 807e211c ADDITIONAL ITEM 9. WORKSHOP - None at this time. 10.COMMISSIONERS - None at this time. 11.PUBLIC - TO BE HEARD AT 5:05 PM. PLEASE LIMIT COMMENTS TO THREE MINUTES. 12.ADJOURN 5 of 964 807e23ca 2A BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: PROCLAMATIONS, SPECIAL PRESENTATIONS, AND LEGISLATIVE AFFAIRS PRESET: TITLE: ADOPT A PROCLAMATION DECLARING FAMILY DAY IN MARTIN COUNTY, FLORIDA AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: United Way of Martin County Department of Administration David Graham Name: Director of Administration Procedures: None EXECUTIVE SUMMARY: Each year the Board helps to bring awareness to this singular event to bring families together which is sponsored through the efforts of the United Way of Martin County, Tykes and Teens, and Character COUNTS! APPROVAL: CA BACKGROUND/RELATED STRATEGIC GOAL: Proclamation recipients: Chad Hastings of the United Way Strengthening Families Task Force chair will accept the proclamation along with Dr. Agnieszka (pronounced: ANESHKA) Marshall of Tykes & Teens, and Holly Laiben, Director of CHARACTER COUNTS! 6 of 964 807e23ca ISSUES: N/A LEGAL SUFFICIENCY REVIEW: N/A RECOMMENDED ACTION: RECOMMENDATION Move that the Board adopt the proclamation. ALTERNATIVE RECOMMENDATIONS Move that the Board provide staff direction. FISCAL IMPACT: RECOMMENDATION N/A ALTERNATIVE RECOMMENDATIONS N/A DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA _ LEG 7 of 964 Before the Board of County Commissioners Martin County, Florida A Proclamation Declaring Family Day in Martin County, Florida Whereas, preventing drug use in teenagers is critical as nine out of ten Americans who meet the medical criteria for addiction started smoking, drinking, or using other drugs before the age of 18; and Whereas, surveys and studies conducted by the National Center on Addiction and Substance Abuse and other entities have consistently found that the more often children and teenagers, regardless of race or ethnicity, eat meals with their families the less likely they are to be involved with substance use; and Whereas, teenagers who eat five or more meals per week with their families are 54 percent less likely to use illegal drugs, 53 percent less likely to use alcohol; and Whereas, by coming together as a family around meals parents can foster open communication, share joys and concerns, and help guide their children toward healthy decision-making; and Whereas, the President of the United States and the leadership of 47 states and more than 500 local governments across America proclaim the fourth Monday in September as "Family Day A Day to Eat Dinner with Your Children." Now, therefore, be it proclaimed by the Martin County Board of County Commissioners that September 26, 2016 is Family Day and encourages all families to observe this day by spending time with family members, reaffirming the important relationship between parents and children and the vital role that families play in our society. Presented this Twentieth Day of September 2016 ATTEST: BOARD OF COUNTY COMMISSIONERS ______________________________________ ___________________________________________ CAROLYN TIMMANN, CLERK OF THE ANNE SCOTT, CHAIR CIRCUIT COURT AND COMPTROLLER ___________________________________________ JOHN HADDOX, VICE CHAIR ___________________________________________ DOUG SMITH, COMMISSIONER ___________________________________________ ED FIELDING, COMMISSIONER ___________________________________________ SARAH HEARD, COMMISSIONER 8 of 964 807e2fae 2B BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: PROCLAMATIONS, SPECIAL PRESENTATIONS, AND LEGISLATIVE AFFAIRS PRESET: TITLE: ADOPT A PROCLAMATION DECLARING KEEP MARTIN BEAUTIFUL INTERNATIONAL COASTAL CLEANUP DAY IN MARTIN COUNTY, FLORIDA AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Keep Martin Beautiful, Inc. Department of Administration David Graham Name: Department of Administration Procedures: None EXECUTIVE SUMMARY: Keep Martin Beautiful is leading local participation in this important cleanup effort of local waterways and near shore environments. APPROVAL: CA BACKGROUND/RELATED STRATEGIC GOAL: N/A 9 of 964 807e2fae ISSUES: N/A LEGAL SUFFICIENCY REVIEW: N/A RECOMMENDED ACTION: RECOMMENDATION Move that the Board adopt the proclamation. ALTERNATIVE RECOMMENDATIONS Move that the Board provide staff direction. FISCAL IMPACT: RECOMMENDATION N/A ALTERNATIVE RECOMMENDATIONS N/A DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA _ LEG 10 of 964 Proclamation Declaring Keep Martin Beautiful International Coastal Cleanup Day in Martin County, Florida Whereas, the Keep Martin Beautiful International Coastal Cleanup Day has been held in Martin County for twenty years in conjunction with the Ocean Conservancy; and Whereas, hundreds of thousands of volunteers in communities throughout the United States and more than 100 countries and locations around the world participate in the International Coastal Cleanup; and Whereas, beaches represent a critical part of our natural heritage and a beautiful part of our landscape; and Whereas, it is important that all citizens take an active role during the International Coastal Cleanup to preserve and enhance Martin County's beaches, waterways, and natural environment; and Whereas, this year the 21st annual Keep Martin Beautiful International Coastal Cleanup will be held on Saturday, September 17, 2016. Now, therefore, be it proclaimed by the Martin County Board of County Commissioners that Saturday, September 17, 2016 is Keep Martin Beautiful International Coastal Cleanup Day in Martin County. Further, the Board commends the staff and volunteers of Keep Martin Beautiful who take on the challenge of removing litter and marine debris, beautifying and revitalizing communities and neighborhoods, thereby making a positive difference in Martin Countys quality of life. Presented this Thirteenth Day of September 2016 ATTEST: BOARD OF COUNTY COMMISSIONERS ______________________________________ ___________________________________________ CAROLYN TIMMANN, CLERK OF THE ANNE SCOTT, CHAIR CIRCUIT COURT AND COMPTROLLER ___________________________________________ JOHN HADDOX, VICE CHAIR ___________________________________________ DOUG SMITH, COMMISSIONER ___________________________________________ ED FIELDING, COMMISSIONER ___________________________________________ SARAH HEARD, COMMISSIONER 11 of 964 807d5fbf 4B1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: ITEMS RELATED TO CONSTRUCTION AND CONSULTANT COMPETITIVE NEGOTIATION ACT (CCNA) PROCUREMENTS WHICH MEET THE THRESHOLD FOR BOARD APPROVAL AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Various Department of Administration Nicole Carey Name: Purchasing Manager Procedures: None EXECUTIVE SUMMARY: This item is a placeholder on all Board meeting agendas in an effort to streamline the process for items that meet the Board approval threshold. Specific items requiring approval, if any, will be provided by Supplemental Memorandum. If there are no items, a Supplemental Memorandum will not be attached. APPROVAL: ACA CA BACKGROUND/RELATED STRATEGIC GOAL: 12 of 964 807d5fbf This item serves as a placeholder for those items that meet the threshold for Board approval for: (a) construction contracts valued at $1,000,000 or greater, (b) Consultant Competitive Negotiations Act (CCNA) contracts valued at $200,000 or greater, and (c) contract change orders or amendments that meet the thresholds above and cumulatively increase the original contract value by 10% or more. In accordance with the Martin County Purchasing Manual, Section 17.5.1 and Section 19.3.B, approved by the Board on December 4, 2012, contracts and change orders that are to be awarded by the Board will be presented to the Board on the Consent Agenda of their regularly scheduled meetings. ISSUES: None. LEGAL SUFFICIENCY REVIEW: Items requiring approval provided via Supplemental Memorandum. RECOMMENDED ACTION: RECOMMENDATION Provided by Supplemental Memorandum. ALTERNATIVE RECOMMENDATIONS Pull this item from the Consent Agenda. FISCAL IMPACT: RECOMMENDATION Provided by Supplemental Memorandum. No items will be brought forward unless there is funding available within the CIP, department budget, or reserves. ALTERNATIVE RECOMMENDATIONS None. DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA _ LEG 13 of 964 807e4fbd 4B2 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: ADOPT A PROCLAMATION DECLARING FALLS PREVENTION AWARENESS MONTH IN MARTIN COUNTY, FLORIDA AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Audrey Burzynski, Executive Director of Floridians Fighting Falls Department of Administration David Graham Name: Director of Administration Procedures: None EXECUTIVE SUMMARY: Each year the Board recognizes the work of the Hobe Sound-based Floridians Fighting Falls organization and promotes their annual awareness campaign. APPROVAL: CA BACKGROUND/RELATED STRATEGIC GOAL: N/A 14 of 964 807e4fbd ISSUES: N/A LEGAL SUFFICIENCY REVIEW: N/A RECOMMENDED ACTION: RECOMMENDATION Move that the Board adopt the proclamation. ALTERNATIVE RECOMMENDATIONS Pull this item from the Consent Agenda. Move that the Board provide staff direction. FISCAL IMPACT: RECOMMENDATION N/A ALTERNATIVE RECOMMENDATIONS N/A DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA _ LEG 15 of 964 Before the Board of County Commissioners Martin County, Florida A Proclamation Declaring Falls Prevention Awareness Month in Martin County, Florida Whereas, almost 30 percent of Martin County residents are 65 years of age or older; and Whereas, it is estimated that annually there are more than 150,000 hospital-treated falls and injuries among Floridians 65 and older, with medical charges exceeding $2.6 billion; and Whereas, falls are the leading cause of injury-related deaths, hospitalizations, emergency department visits, and extended health care facility accident- related admissions among Floridians 65 and older; and Whereas, falling and the fear of falling can lead to depression, loss of mobility, and loss of functional independence; and Whereas, the Florida Department of Elder Affairs, the Florida Department of Health/Office of Injury Prevention, and state Area Agencies on Aging, in partnership with Florida cities, counties, and residents, are working to increase awareness of this issue and encourage Florida residents to take steps to protect those who are at risk of falling. Now, therefore, be it proclaimed by the Martin County Board of County Commissioners that September 2016 is Falls Prevention Awareness Month in Martin County, Florida. Further, the Board encourages all residents to be more aware of the dangers of fall-related injuries and to take the necessary precautions to ensure safety from falls. Presented this Twentieth Day of September 2016 ATTEST: BOARD OF COUNTY COMMISSIONERS ______________________________________ ___________________________________________ CAROLYN TIMMANN, CLERK OF THE ANNE SCOTT, CHAIR CIRCUIT COURT AND COMPTROLLER ___________________________________________ JOHN HADDOX, VICE CHAIR ___________________________________________ DOUG SMITH, COMMISSIONER ___________________________________________ ED FIELDING, COMMISSIONER ___________________________________________ SARAH HEARD, COMMISSIONER 16 of 964 807d351c 4B3 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: ADOPT A PROCLAMATION DECLARING FIRE PREVENTION WEEK IN MARTIN COUNTY, FLORIDA AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Martin County Fire Rescue Department Department of Administration David Graham Name: Director of Administration Procedures: None EXECUTIVE SUMMARY: Each year the Board issues a proclamation assisting to promote Fire Prevention education activities sponsored through Martin County Fire Rescue. APPROVAL: CA BACKGROUND/RELATED STRATEGIC GOAL: N/A 17 of 964 807d351c ISSUES: N/A LEGAL SUFFICIENCY REVIEW: N/A RECOMMENDED ACTION: RECOMMENDATION Move that the Board adopt the proclamation. ALTERNATIVE RECOMMENDATIONS Pull this item from the Consent Agenda. Move that the Board provide alternate staff direction. FISCAL IMPACT: RECOMMENDATION N/A ALTERNATIVE RECOMMENDATIONS N/A DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA _ LEG 18 of 964 Before the Board of County Commissioners Martin County, Florida A Proclamation Declaring Fire Prevention Week in Martin County, Florida Whereas, the men and women of Martin Countys Fire Rescue Department respond to an average of fifty-three emergencies daily; and Whereas, home fires killed 3,275 people in the United States in 2014, according to the National Fire Protection Association (NFPA), and fire departments in the United States responded to 386,500 home fires with 11.6 billion dollars in property damage; and Whereas, Martin County Fire Rescue personnel are dedicated to reducing the occurrence of home fires and injuries through prevention and protection education; and Whereas, Martin County Fire Rescue is joining the NFPA in providing citizens with lifesaving messages during Fire Prevention Week; and Whereas, the 2016 Fire Prevention Week theme, Dont Wait - Check The Date! Replace smoke alarms every ten years, effectively serves to remind us that we need working smoke alarms to gives us time to get out safely. Now, therefore, be it proclaimed by the Martin County Board of County Commissioners that the week of October 9-15, 2016 shall be Fire Prevention Week in Martin County. Further, the Board commends the men and women of Martin Countys Fire Prevention and Fire Rescue Divisions as they make extra efforts during this time to educate the public in fire prevention practices. Presented this Fourth Day of October 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS ______________________________________ ___________________________________________ CAROLYN TIMMANN, CLERK OF THE ANNE SCOTT, CHAIR CIRCUIT COURT AND COMPTROLLER ___________________________________________ JOHN HADDOX, VICE CHAIRMAN ___________________________________________ DOUG SMITH, COMMISSIONER ___________________________________________ ED FIELDING, COMMISSIONER ___________________________________________ SARAH HEARD, COMMISSIONER 19 of 964 807d7aa2 4B4 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: APPROVE THE STATE HOUSING INITIATIVE PARTNERSHIP (SHIP) PROGRAM ANNUAL REPORTS AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Affordable Housing Advisory Committee (AHAC) Department of Administration Dr. Anita Cocoves Name: Health & Human Services Manager Procedures: None EXECUTIVE SUMMARY: The 2013/2014 SHIP program is complete and the Final Annual Report is ready for close out. The Annual Interim Reports are due for SHIP 2014/2015 and SHIP 2015/2016 grant cycles. Board approval of the reports is required prior to submission to the State. APPROVAL: LEG CA BACKGROUND/RELATED STRATEGIC GOAL: 20 of 964 807d7aa2 The 2013/2014 SHIP Final Report along with the 2014/2015 and 2015/2016 SHIP Annual Interim Reports are posted on the Countys website. Notice of this action has been published as required by United States Department of Housing and Urban Development (HUD). The reports have been prepared according to the Florida Housing Finance Corporation (FHFC) required format. The Martin County AHAC will review the reports during their September 7, 2016 meeting. ISSUES: The reports are required to be submitted to the FHFC by September 15, 2016. LEGAL SUFFICIENCY REVIEW: To the extent this item contains legal issues; it has been reviewed for legal sufficiency, though it is primarily a matter of Board policy. RECOMMENDED ACTION: RECOMMENDATION 1. Move that the Board approve the 2013/2014 SHIP Final Report and the 2014/2015 and 2015/2016 SHIP Interim Annual Reports. 2. Move that the Board authorize the Chair to sign the respective Certifications and any associated documents required for final grant close out and reporting. ALTERNATIVE RECOMMENDATIONS 1. Move that the Board pull this item from the Consent Agenda. 2. Move that the Board provide staff with alternate direction. FISCAL IMPACT: RECOMMENDATION N/A Funding Source County Funds Non-County Funds Authorization Subtotal Project Total ALTERNATIVE RECOMMENDATIONS N/A 21 of 964 807d7aa2 DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution X Other: SHIP Certification ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA X LEG 22 of 964 SHIP Annual Report Martin County FY 2013/2014 Closeout Form 1 Report Status: UnsubmittedTitle: 1Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 23 of 964 Form 2 Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units 2 Purchase Assistance without Rehab $45,505.00 1 3 Owner Occupied Rehabilitation $349,981.44 14 6 Emergency Repair $44,469.50 2 Homeownership Totals: $439,955.94 17 Homeownership SHIP Distribution Summary Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units Rental Totals: Rentals Subtotals: $439,955.94 17 Additional Use of Funds Use Expended Encumbered Administrative $9,080.63 Homeownership Counseling Admin From Program Income $1,614.72 Admin From Disaster Funds Unencumbered Totals: $450,651.29 $.00 $.0017 Total Revenue (Actual and/or Anticipated) for Local SHIP Trust Fund * Carry Forward to Next Year: $.00 NOTE: This carry forward amount will only be accurate when all revenue amounts and all expended, encumbered and unencumbered amounts have been added to Form 1 Source of Funds Amount State Annual Distribution $350,000.00 Program Income (Interest) $1,540.34 Program Income (Payments) $87,465.02 Recaptured Funds Disaster Funds Other Funds Carryover funds from previous year $11,645.93 Total: $450,651.29 2Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 24 of 964 Vel Highlight Vel Highlight Vel Highlight Description Eff. 1 Bed 2 Bed 3 Bed 4 Bed Rental Unit Information Recap of Funding Sources for Units Produced ("Leveraging") Source of Funds Produced through June 30th for Units Amount of Funds Expended to Date % of Total Value SHIP Funds Expended $439,955.94 100.00% Public Moneys Expended .00% Private Funds Expended .00% Owner Contribution .00% Total Value of All Units $439,955.94 100.00% SHIP Program Compliance Summary - Home Ownership/Construction/Rehab Compliance Category SHIP Funds Trust Funds Homeownership $439,955.94 $350,000.00 Construction / Rehabilitation $394,450.94 $350,000.00 % of Trust Fund FL Statute Minimum % 125.70% 65% 112.70% 75% Program Compliance - Income Set-Asides Project Funding for Expended Funds Only Income Category SHIP Funds Expended SHIP Funds Encumbered SHIP Funds Unencumbered Total of SHIP Funds Total Available Funds % * Extremely Low $53,474.00 $53,474.00 11.87% Very Low $106,013.32 $106,013.32 23.52% Low $150,543.12 $150,543.12 33.41% Moderate $129,925.50 $129,925.50 28.83% Over 120%-140% $.00 $.00 .00% Totals: $439,955.94 $.00 $.00 $439,955.94 97.63% Income Category Total Funds Mortgages, Loans & DPL's Mortgages, Loans & DPL Unit #s Total Funds SHIP Grants SHIP Grant Unit #s Total SHIP Funds Expended Total # Units Extremely Low $53,474.00 2 $53,474.00 2 Very Low $106,013.32 3 $106,013.32 3 Low $128,873.62 6 $21,669.50 1 $150,543.12 7 Moderate $107,125.50 4 $22,800.00 1 $129,925.50 5 Totals: $395,486.44 15 $44,469.50 2 $439,955.94 17 No rental strategies are in use 3Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 25 of 964 Strategy List Unincorporated and Each Municipality ELI VLI Low Mod Total Purchase Assistance without Rehab Martin 0 1 0 0 1 Owner Occupied Rehabilitation Martin 2 2 6 4 14 Emergency Repair Martin 0 0 1 1 2 Totals: 2 3 7 5 17 Number of Households/Units Produced Description List Unincorporated and Each Municipality 0 - 25 26 - 40 41 - 61 62+ Total Purchase Assistance without Rehab Martin 0 0 1 0 1 Owner Occupied Rehabilitation Martin 0 0 8 6 14 Emergency Repair Martin 0 0 1 1 2 Totals: 0 0 10 7 17 Characteristics/Age (Head of Household) Description List Unincorporated and Each Municipality 1 Person 2- 4 People 5 + People Total Purchase Assistance without Rehab Martin 0 1 0 1 Owner Occupied Rehabilitation Martin 5 9 0 14 Emergency Repair Martin 1 1 0 2 Totals: 6 11 0 17 Family Size Description List Unincorporated and Each Municipality White Black Hisp- anic Asian Amer- Indian Other Total Purchase Assistance without Rehab Martin 1 0 0 0 0 0 1 Owner Occupied Rehabilitation Martin 11 3 0 0 0 0 14 Emergency Repair Martin 1 1 0 0 0 0 2 Totals: 13 4 0 0 0 0 17 Race (Head of Household) Demographics (Any Member of Household) Form 3 4Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 26 of 964 Status of Incentive Strategies 1. Expedited Development Review and Permitting. 2. Established Process to Review Procedures That Have a Significant Impact on the Cost of Housing. Support Services Incentive Strategy: Resolution 14-4.8 adopted on April 1, 2014 approved the adoption of the 2014-2017 LHAP. Adopting Ordinance or Resolution Number or identify local policy: July 1, 2014 Implementation Schedule (Date): Yes Has the plan or strategy been implemented? If no, describe the steps that will be taken to implement the plan: The strategies are functioning as intended and time frames are being met. The Affordable Housing Advisory Committee, per Statute, is not currently reviewing any incentive strategies at this time but may choose to review specific incentive strategies as is deemed warranted due to changing housing market conditions. Status of Strategy - (is the strategy functioning as intended, i.e. are the time frames being met, etc.): Form 4 Description List Unincorporated and Each Municipality Farm Worker Devel. Dis- abled Home- less Elderly Other Other Total Purchase Assistance without Rehab Martin 0 0 0 0 0 0 0 Owner Occupied Rehabilitation Martin 0 1 0 5 0 0 6 Emergency Repair Martin 0 0 0 1 0 0 1 Totals: 0 1 0 6 0 0 7 Special Target Groups for Funds Expended (i.e. teachers, nurses, law enforcement, fire fighters, etc.) Set Aside Description Special Target Group Expended Funds Total # of Expended Units 5Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 27 of 964 6Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 28 of 964 The Martin County Housing Program under the Martin County Health and Human Services programs and services are strategically grouped together to best meet the needs of the residents of Martin County, particularly the most vulnerable populations. In 2009, the Martin County Board of County Commissioners adopted ten strategic priorities, including a goal to facilitate a safety net for the Countys most vulnerable children and families. All strategic priorities are formally monitored by the Board quarterly. In many cases, individuals and families that apply for SHIP or other housing programs and are unable to meet the eligibility criteria can be referred to other programs and revenue streams to assist in short and long term housing needs. In addition to meeting housing needs, assistance with utilities, transportation, child care, and health care are some of the corresponding services that can be provided. The Housing Office has established an information line to address affordable housing questions. This number and website are promoted for use by the public to get the most current available information and is updated as new information is made available. Other Accomplishments Martin County received $3,537,463 in Neighborhood Stabilization Program (NSP) 1 funding from the State. The County contracted with Indiantown Non-profit Housing Inc. to purchase and rehabilitate to either sell to homeowners or manage as low-income rental properties. To date, 14 families have been put into new homes as owners and 15 properties have been rented by very low-income families. The resale of properties generated approximately $800,000 of program income. The County used these program income funds to assist four families with down payment assistance. Four units were also acquired to be used as rental property. The County also received $1,563,770, direct from the U.S. Department of Housing and Urban Development (HUD), in NSP3 funding. These funds have been used to assist four (4) eligible homeowners with Direct Payment Assistance and the purchase and rehabilitation of nine (9) units to turn over to a local non-profit housing agency to manage as very low-income rental properties. Availability for Public Inspection and Comments The public was made aware of the Annual Reports by means of an advertisement in the Stuart News and the Spanish language paper LaVoz. The Reports were placed on the Countys website for public inspection. The Reports were also available for viewing at the Housing Office in the Martin County Health and Human Services Department. Finally, the public was afforded the opportunity to comment on the Annual Reports at the meeting of the Board of County Commissioners on September 13, 2016. Homeownership Default & Foreclosure Mortgage Foreclosures A. Very low income households in foreclosure: B. Low income households in foreclosure: C. Moderate households in foreclosure: Mortgage Defaults A. Very low income households in default: B. Low income households in default: C. Moderate households in default: Welfare to Work Programs 0 0 0 0 0 0 Foreclosed Loans Life-to-date: Defaulted Loans Life-to-date: 0 0 SHIP Program Foreclosure Percentage Rate Life to Date: SHIP Program Default Percentage Rate Life to Date: 0 0 7Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 29 of 964 8Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 30 of 964 N/A Strategies and Production Costs Expended Funds Administrative Expenditures Strategy Average Cost Purchase Assistance without Rehab $45,505.00 Owner Occupied Rehabilitation $24,998.67 Emergency Repair $22,234.75 Strategy Full Name Address City Zip Code Expended Funds Unit Counted Purchase Assistance without Rehab Milyo,Jennifer 5782 SE Riverboat Dr., #233 Stuart 34997 $45,505.00 F Emergency Repair Myrter,Gerald 1071 NE Santa Cruz Dr Jensen Beach 34957 $22,800.00 F Emergency Repair Langston,Bren da 716 SE East Ave Stuart 34944 $21,669.50 F Owner Occupied Rehabilitation Reynolds,Lori 1162 NE Santa Cruz Dr Jensen Beach 34957 $26,295.00 F Owner Occupied Rehabilitation Raumann,Mar guerite 8059 SE Camellia Hobe Sound 33455 $28,009.50 F Owner Occupied Rehabilitation Lough,Marian 5690 SE Windsong Ln Stuart 34997 $12,269.27 F Owner Occupied Rehabilitation Tomalka,Kit 2561 SE Jackson St Stuart 34997 $27,369.50 F Owner Occupied Rehabilitation James,Faye 514 SE Florida St Stuart 34994 $27,464.50 F Owner Occupied Rehabilitation Jackson,Rosa 509 SW Riverdale St Stuart 34994 $28,832.50 F Owner Occupied Rehabilitation McKnight,Alan 7916 SE Trenton Ave Hobe Sound 33455 $25,369.50 F Owner Occupied Rehabilitation Jones- Ross,Marlene 5927 SE Mitzi Ln Stuart 34997 $27,869.50 F Owner Occupied Rehabilitation Martel,Helen 5700 SE Indigo Ave Stuart 34997 $32,638.82 F Owner Occupied Rehabilitation Marshall,Mattie 905 SE 13th St Stuart 34994 $25,969.50 F Owner Occupied Rehabilitation Eyth,George 2559 SE Madison St Stuart 34997 $27,996.50 F Owner Occupied Rehabilitation Wall,Kathleen 1294 SW Vizcaya Cir Palm City 34990 $27,967.42 F Owner Occupied Rehabilitation Offhaus,Robert 1674 NE Orion St Jensen Beach 34957 $7,288.43 F Owner Occupied Rehabilitation Hope, Frances 2606 NE Hickory Jensen Beach 34957 $24,641.50 F Total Unit Count: 17 $439,956.00Total Expended Amount: 9Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 31 of 964 10Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 32 of 964 Sub Recipients and Consultants Program Income Project due diligence - $6207.32 Salaries - $2,792.57 Operating supplies - $74.11 Newspaper ads - $1,456.35 Printing - $165.00 Loan Repayment: $87,465.02 Refinance: Foreclosure: Sale of Property: Interest Earned: $1,540.34 Other (): Total: $89,005.36 Program Income Funds Name Business Type Strategy Covered Responsibility Amount GuardianCRM, Inc. Consultant All strategies As described in Exhibit A of RFP 2009-2213 and additions, Guardian's services include but are not limited to: applicant intake, development of scope of work and housing inspections, guiding staff on requesting, tracking, and managing SHIP funds, develop a $47,550.00 Martin County 2013 Closeout Explanation of Recaptured funds NONE Total: $.00 Description Amount Rental Developments Development Name Owner Address City Zip Code Single Family Area Purchase Price 11Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 33 of 964 Vel Highlight SHIP Amount SHIP Units Compliance Monitored By Additional Notes 12Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 34 of 964 The average area purchase price of single family units: 114,000.00 Or Not Applicable Form 5 Code(s) Strategies Expended Amount Units Encumbered Amount Units 3 Owner Occupied Rehabilitation $147,274.77 6 6 Emergency Repair $43,455.00 2 SHIP Expended and Encumbered for Special Needs Applicants Special Needs Breakdown Strategies Special Needs Category Expended Amount Units Encumbered Amount Units (3) Owner Occupied Rehabilitation Developmental Disabilities $28,832.50 1 (3) Owner Occupied Rehabilitation Person with Disabling Condition (not DD) $65,008.27 3 (3) Owner Occupied Rehabilitation Receiving Supplemental Security Income $25,969.50 1 (3) Owner Occupied Rehabilitation Receiving Social Security Disability Insurance $27,464.50 1 (6) Emergency Repair Receiving Supplemental Security Income $20,655.00 1 (6) Emergency Repair Receiving Veterans Disability Benefits $22,800.00 1 Special Needs Category Breakdown by Strategy 13Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 35 of 964 LG Submitted Comments: Edits made to the report by the LG resulted in report status being changed back to "Unsubmitted" The 13/14 close-out AR has been approved by the County BOCC and submitted. The Certification form will be sent to you as soon as it is signed. 14Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 36 of 964 Vel Cross-Out SHIP Annual Report Martin County FY 2014/2015 Interim-1 Form 1 Report Status: UnsubmittedTitle: 1Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 37 of 964 Form 2 Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units 1 Purchase Assistance without Rehab $214,024.66 5 $.00 3 Owner Occupied Rehab $308,506.00 14 $145,000.00 7 $.00 0 6 Emergency Repair $46,941.00 4 $32,261.64 1 $.00 Homeownership Totals: $569,471.66 23 $177,261.64 8 $.00 0 Homeownership SHIP Distribution Summary Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units Rental Totals: Rentals Subtotals: $569,471.66 23 $177,261.64 8 $.00 0 Additional Use of Funds Use Expended Encumbered Administrative $65,175.25 $.00 Homeownership Counseling $.00 $.00 Admin From Program Income $3,731.60 $.00 Admin From Disaster Funds $.00 $.00 Unencumbered $.00 $.00 $.00 $.00 Totals: $638,378.51 $177,261.64 $.0023 8 0 Total Revenue (Actual and/or Anticipated) for Local SHIP Trust Fund * Carry Forward to Next Year: $.00 NOTE: This carry forward amount will only be accurate when all revenue amounts and all expended, encumbered and unencumbered amounts have been added to Form 1 Source of Funds Amount State Annual Distribution $741,008.00 Program Income (Interest) Program Income (Payments) $74,632.15 Recaptured Funds Disaster Funds Other Funds Carryover funds from previous year $.00 Total: $815,640.15 2Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 38 of 964 Description Eff. 1 Bed 2 Bed 3 Bed 4 Bed Rental Unit Information Recap of Funding Sources for Units Produced ("Leveraging") Source of Funds Produced through June 30th for Units Amount of Funds Expended to Date % of Total Value SHIP Funds Expended $569,471.66 100.00% Public Moneys Expended $.00 .00% Private Funds Expended $.00 .00% Owner Contribution $.00 .00% Total Value of All Units $569,471.66 100.00% SHIP Program Compliance Summary - Home Ownership/Construction/Rehab Compliance Category SHIP Funds Trust Funds Homeownership $693,838.20 $741,008.00 Construction / Rehabilitation $560,000.00 $741,008.00 % of Trust Fund FL Statute Minimum % 93.63% 65% 75.57% 75% Program Compliance - Income Set-Asides Project Funding for Expended Funds Only Income Category SHIP Funds Expended SHIP Funds Encumbered SHIP Funds Unencumbered Total of SHIP Funds Total Available Funds % * Extremely Low $52,045.00 $45,000.00 $.00 $97,045.00 11.90% Very Low $83,057.50 $66,500.00 $.00 $149,557.50 18.34% Low $272,011.21 $58,500.00 $.00 $330,511.21 40.52% Moderate $162,357.95 $7,261.64 $.00 $169,619.59 20.80% Over 120%-140% $.00 $.00 $.00 $.00 .00% Totals: $569,471.66 $177,261.64 $.00 $746,733.30 91.55% Income Category Total Funds Mortgages, Loans & DPL's Mortgages, Loans & DPL Unit #s Total Funds SHIP Grants SHIP Grant Unit #s Total SHIP Funds Expended Total # Units Extremely Low $51,540.00 1 $505.00 1 $52,045.00 2 Very Low $83,057.50 4 $83,057.50 4 Low $242,417.21 8 $29,594.00 2 $272,011.21 10 Moderate $145,515.95 6 $16,842.00 1 $162,357.95 7 Totals: $522,530.66 19 $46,941.00 4 $569,471.66 23 No rental strategies are in use 3Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 39 of 964 Strategy List Unincorporated and Each Municipality ELI VLI Low Mod Total Purchase Assistance without Rehab Martin County 1 0 2 2 5 Owner Occupied Rehabilitation Martin County 0 4 6 4 14 Emergency Repair Martin County 1 0 2 1 4 Totals: 2 4 10 7 23 Number of Households/Units Produced Description List Unincorporated and Each Municipality 0 - 25 26 - 40 41 - 61 62+ Total Purchase Assistance without Rehab Martin County 0 4 1 0 5 Owner Occupied Rehabilitation Martin County 0 3 4 6 13 Emergency Repair Martin County 0 2 1 2 5 Totals: 0 9 6 8 23 Characteristics/Age (Head of Household) Description List Unincorporated and Each Municipality 1 Person 2- 4 People 5 + People Total Purchase Assistance without Rehab Martin County 3 1 1 5 Owner Occupied Rehabilitation Martin County 7 7 0 14 Emergency Repair Martin County 1 3 0 4 Totals: 11 11 1 23 Family Size Description List Unincorporated and Each Municipality White Black Hisp- anic Asian Amer- Indian Other Total Purchase Assistance without Rehab Martin County 3 1 1 0 0 0 5 Owner Occupied Rehabilitation Martin County 6 8 0 0 0 0 14 Emergency Repair Martin County 3 0 1 0 0 0 4 Totals: 12 9 2 0 0 0 23 Race (Head of Household) Demographics (Any Member of Household) Form 3 4Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 40 of 964 Expended Funds Strategy Full Name Address City Zip Code Expended Funds Unit Counted Purchase Assistance without Rehab Bellucci, Christopher 5964 SE Tangerine Blvd. Stuart 34997 $31,093.61 F Purchase Assistance without Rehab Eagleson, Priscilla 1162 SE Lawrence Way Stuart 34997 $29,916.84 F Purchase Assistance without Rehab Vargas, Yvonne 2320 NW Sunset Blvd. Jensen Beach 34957 $50,584.21 F Purchase Assistance without Rehab Weaver, Chenelle 8498 Alamanda Way Hobe Sound 33455 $50,890.00 F Purchase Assistance without Rehab Moreira, Henry 1560 SW Sunset Trail Palm City 34990 $51,540.00 F Emergency Repair Toro, Myrna 9892 SE Little Club Way S. Tequesta 33469 $21,464.00 F $569,472.00 Form 4 Description List Unincorporated and Each Municipality Farm Worker Devel. Dis- abled Home- less Elderly Other Other Total Purchase Assistance without Rehab Martin County 0 0 0 0 0 0 0 Owner Occupied Rehabilitation Martin County 0 0 0 0 5 0 5 Emergency Repair Martin County 0 0 0 0 3 0 3 Totals: 0 0 0 0 8 0 8 Special Target Groups for Funds Expended (i.e. teachers, nurses, law enforcement, fire fighters, etc.) Set Aside Description Special Target Group Expended Funds Total # of Expended Units 5Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 41 of 964 6Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 42 of 964 Emergency Repair Jackson, Rosa 509 SW Riverdale St. Stuart 34994 $16,842.00 F Owner Occupied Rehab Reitano, Raymond 1367 NE Cedar St. Jensen Beach 34957 $27,576.50 F Owner Occupied Rehab Gabrielson, Anders 4681 SE Edison Ave. Stuart 34994 $27,726.50 F Owner Occupied Rehab Bartnik, Shirley 6362 SE Sherwood St. Hobe Sound 33455 $26,676.50 F Owner Occupied Rehab Pierre, Kimberly 909 SE Lake St. Stuart 34996 $715.00 F Owner Occupied Rehab Delancey, Helen 4805 NE Savannah Rd. Jensen Beach 34957 $27,676.50 F Owner Occupied Rehab Jenkins, Albertha 4500 SE Field St.. Stuart 34996 $27,629.50 F Owner Occupied Rehab Howard, Alberta 919 SE 9th St. Stuart 34996 $27,261.50 F Owner Occupied Rehab Bradley, Loretta 7735 SE Hilltop Terrace Hobe Sound 33455 $27,676.50 F Owner Occupied Rehab Kimberly Cawley 948 NW 13th St. Stuart 34996 $28,007.00 F Owner Occupied Rehab Grisham, Sandra 1309 NW Antoch St. Stuart 34994 $27,419.50 F Owner Occupied Rehab Williams, Willie 14642 SW 168th St. Indiantown 34956 $28,407.00 F Owner Occupied Rehab Solomon, Sidney 916 E. 9th St. Stuart 34994 $490.00 F Owner Occupied Rehab Brown, Gloria 14983 SW Cherokee Dr. Indiantown 34956 $28,207.00 F Owner Occupied Rehab Hardy, Drew 1279 NW Antoch Ave. Stuart 34996 $3,037.00 F Emergency Repair Molchanov, Vagelis 2521 NE Myrtle St. Jensen Beach 34957 $8,130.00 F Emergency Repair Shatraw 14846 SW 172nd Ave. Indiantown 34956 $505.00 F Martin County 2014 Interim-1 Form 5 7Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 43 of 964 Code(s) Strategies Expended Amount Units Encumbered Amount Units 3 Owner Occupied Rehab $109,681.00 5 $35,000.00 2 6 Emergency Repair $16,842.00 1 $25,000.00 1 SHIP Expended and Encumbered for Special Needs Applicants Special Needs Breakdown Strategies Special Needs Category Expended Amount Units Encumbered Amount Units (3) Owner Occupied Rehab Receiving Social Security Disability Insurance $109,681.00 5 $35,000.00 2 (6) Emergency Repair Receiving Social Security Disability Insurance $16,842.00 1 $25,000.00 1 Special Needs Category Breakdown by Strategy LG Submitted Comments: 8Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 44 of 964 SHIP Annual Report Martin County FY 2015/2016 Interim-2 Form 1 Report Status: UnsubmittedTitle: 1Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 45 of 964 Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units 2 Purchase Assistance without Rehab $154,009.50 3 $230,653.00 5 $.00 3 Owner Occupied Rehabilitation $.00 0 $100,000.00 4 $211,208.69 14 6 Emergency Repair $.00 0 $.00 0 $100,000.00 5 Homeownership Totals: $154,009.50 3 $330,653.00 9 $311,208.69 19 Homeownership SHIP Distribution Summary Code Strategy Expended Amount Units Encumbered Amount Units Unencumbered Amount Units Rental Totals: Rentals Subtotals: $154,009.50 3 $330,653.00 9 $311,208.69 19 Additional Use of Funds Use Expended Encumbered Administrative $.00 $.00 Homeownership Counseling $.00 $.00 Admin From Program Income $.00 $.00 Admin From Disaster Funds $.00 $.00 Unencumbered $73,375.30 $.00 $6,447.66 $1,443.10 Totals: $154,009.50 $330,653.00 $392,474.753 9 19 Total Revenue (Actual and/or Anticipated) for Local SHIP Trust Fund * Carry Forward to Next Year: $.00 NOTE: This carry forward amount will only be accurate when all revenue amounts and all expended, encumbered and unencumbered amounts have been added to Form 1 Source of Funds Amount State Annual Distribution $748,184.00 Program Income (Interest) Program Income (Payments) $128,953.25 Recaptured Funds $.00 Disaster Funds Other Funds Carryover funds from previous year $.00 Total: $877,137.25 2Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 46 of 964 Form 2 3Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 47 of 964 Description Eff. 1 Bed 2 Bed 3 Bed 4 Bed Rental Unit Information Recap of Funding Sources for Units Produced ("Leveraging") Source of Funds Produced through June 30th for Units Amount of Funds Expended to Date % of Total Value SHIP Funds Expended $154,009.50 100.00% Public Moneys Expended .00% Private Funds Expended .00% Owner Contribution .00% Total Value of All Units $154,009.50 100.00% SHIP Program Compliance Summary - Home Ownership/Construction/Rehab Compliance Category SHIP Funds Trust Funds Homeownership $748,184.00 $748,184.00 Construction / Rehabilitation $562,000.00 $748,184.00 % of Trust Fund FL Statute Minimum % 100.00% 65% 75.12% 75% Program Compliance - Income Set-Asides Project Funding for Expended Funds Only Income Category SHIP Funds Expended SHIP Funds Encumbered SHIP Funds Unencumbered Total of SHIP Funds Total Available Funds % * Extremely Low $.00 $.00 $150,000.00 $150,000.00 17.10% Very Low $.00 $50,000.00 $93,136.41 $143,136.41 16.32% Low $154,009.50 $205,653.00 $62,989.78 $422,652.28 48.19% Moderate $.00 $75,000.00 $5,082.50 $80,082.50 9.13% Over 120%-140% $.00 $.00 $.00 $.00 .00% Totals: $154,009.50 $330,653.00 $311,208.69 $795,871.19 90.74% Income Category Total Funds Mortgages, Loans & DPL's Mortgages, Loans & DPL Unit #s Total Funds SHIP Grants SHIP Grant Unit #s Total SHIP Funds Expended Total # Units Extremely Low $.00 0 $.00 0 $.00 0 Very Low $.00 0 $.00 0 $.00 0 Low $154,009.50 3 $.00 0 $154,009.50 3 Moderate $.00 0 Totals: $154,009.50 3 $.00 0 $154,009.50 3 No rental strategies are in use 4Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 48 of 964 Strategy List Unincorporated and Each Municipality ELI VLI Low Mod Total Purchase Assistance without Rehab Martin County 0 0 3 0 3 Owner Occupied Rehabilitation Martin County 0 0 0 0 0 Emergency Repair Martin County 0 0 0 0 0 Totals: 0 0 3 0 3 Number of Households/Units Produced Description List Unincorporated and Each Municipality 0 - 25 26 - 40 41 - 61 62+ Total Purchase Assistance without Rehab Martin County 1 1 1 3 Owner Occupied Rehabilitation Martin County 0 0 0 0 0 Emergency Repair Martin County 0 0 0 0 0 Totals: 0 1 1 1 3 Characteristics/Age (Head of Household) Description List Unincorporated and Each Municipality 1 Person 2- 4 People 5 + People Total Purchase Assistance without Rehab Martin County 1 2 0 3 Owner Occupied Rehabilitation Martin County 0 0 0 0 Emergency Repair Martin County 0 0 0 0 Totals: 1 2 0 3 Family Size Description List Unincorporated and Each Municipality White Black Hisp- anic Asian Amer- Indian Other Total Purchase Assistance without Rehab Martin County 2 0 1 0 0 0 3 Owner Occupied Rehabilitation Martin County 0 Emergency Repair Martin County 0 Totals: 2 0 1 0 0 0 3 Race (Head of Household) Demographics (Any Member of Household) Form 3 5Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 49 of 964 Expended Funds Strategy Full Name Address City Zip Code Expended Funds Unit Counted Purchase Assistance without Rehab Fabrizi, Francine 6531 SE Federal Highway, K-207 Stuart 34997 $51,682.00 F Purchase Assistance without Rehab Serrano, Rodolfo 14952 SW Johnston Ave. Indiantown 34956 $51,505.00 F Purchase Assistance without Rehab Vola, Gregory 3520 NW Treasure Coast Dr. #203 Jensen Beach 34957 $50,822.50 F Martin County 2015 Interim-2 $154,010.00 Form 4 Description List Unincorporated and Each Municipality Farm Worker Devel. Dis- abled Home- less Elderly Other Other Total Purchase Assistance without Rehab Martin County 0 0 0 0 2 0 2 Owner Occupied Rehabilitation Martin County 0 0 0 0 0 0 0 Emergency Repair Martin County 0 0 0 0 0 0 0 Totals: 0 0 0 0 2 0 2 Special Target Groups for Funds Expended (i.e. teachers, nurses, law enforcement, fire fighters, etc.) Set Aside Description Special Target Group Expended Funds Total # of Expended Units Form 5 6Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 50 of 964 Code(s) Strategies Expended Amount Units Encumbered Amount Units 3 Owner Occupied Rehabilitation $.00 0 $.00 0 6 Emergency Repair $.00 0 $.00 0 SHIP Expended and Encumbered for Special Needs Applicants Special Needs Breakdown Strategies Special Needs Category Expended Amount Units Encumbered Amount Units (3) Owner Occupied Rehabilitation $.00 0 $.00 0 (6) Emergency Repair $.00 0 $.00 0 Special Needs Category Breakdown by Strategy LG Submitted Comments: 7Page Form SHIP AR/2009 67-37.008(3)(f), F.A.C. Effective Date: 11/2009 51 of 964 State Housing Initiatives Partnership (SHIP) Program Annual Report and Local Housing Incentives Certification On Behalf of _________________________________________ (Local Government), I hereby certify that: 1. The Annual Report information submitted electronically to Florida Housing Finance Corporation is true and accurate for the closeout year ________________ and interim years_______________________. 2. The local housing incentives or local housing incentive plan have been implemented or are in the process of being implemented. Including, at a minimum: a. Permits as defined in s.163.3164 (15) and (16) for affordable housing projects are expedited to a greater degree than other projects; and b. There is an ongoing process for review of local policies, ordinances, regulations, and plan provisions that increase the cost of housing prior to their adoption. 3. The cumulative cost per newly constructed housing per housing unit, from these actions is estimated to be $__________________. 4. The cumulative cost per rehabilitated housing per housing unit, from these actions is estimated to be $ ____________________. Staff Member responsible for submitting annual report to FHFC: _____________________________________ ____________________________________________ ____________________________________________ Witness Signature Date Chief Elected Official or Designee Signature Date ____________________________________________ _____________________________________________ Witness Printed Name Chief Elected Official or Designee Printed Name ____________________________________________ Witness Signature Date ____________________________________________ Witness Printed Name or ATTEST (Seal) ____________________________________________ Signature Date 420.9075 (10) Each county or eligible municipality shall submit to the corporation by September 15 of each year a report of its affordable housing programs and accomplishments through June 30 immediately preceding submittal of the report. The report shall be certified as accurate and complete by the local government's chief elected official or his or her designee. Transmittal of the annual report by a countys or eligible municipalitys chief elected official, or his or her designee, certifies that the local housing incentive strategies, or, if applicable, the local housing incentive plan, have been implemented or are in the process of being implemented pursuant to the adopted schedule for implementation. APPROVED AS TO FORM & LEGAL SUFFICIENCY _____________________________________ Michael D. Durham, County Attorney Carolyn Timmann, Clerk of the Circuit Court and Comptroller ___________________________________ 52 of 964 Vel Typewritten Text Martin County Florida Vel Typewritten Text 13/14 Vel Typewritten Text 14/15 and 15/16 Vel Typewritten Text 0.00 Vel Typewritten Text 0.00 Vel Typewritten Text Anita Cocoves Vel Typewritten Text Anne Scott, Chair, Martin County BOCC 807cd8ca 4C1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: REQUEST FOR FINE REDUCTION STIPULATION AND AGREED RECOMMENDED ORDER REGARDING THE CODE ENFORCEMENT CASE OF MARGUERITE A DONOFRIO AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Louis Donofrio Building Dawn Matias Name: Business Operations Manager Procedures: None EXECUTIVE SUMMARY: Pursuant to the provisions of Section 1.98.B, General Ordinances, Martin County Code, the Board of County Commissioners is asked to consider approval of a Fine Reduction Stipulation and Agreed Recommended Order regarding the Code Enforcement case of Marguerite A. Donofrio. APPROVAL: LEG ACA CA BACKGROUND/RELATED STRATEGIC GOAL: A. Code Enforcement Statistics Fiscal Year 2015 53 of 964 807cd8ca During fiscal year 2015, Code Enforcement responded to approximately 7,227 Requests for Service (Investigations), 3,374 of which were investigations directly related to an alleged violation of Martin County Code. Of those 3,374 code enforcement actions, the Magistrate ultimately issued compliance orders which could result in an accruing fine/lien upon property, for 84 of the code enforcement actions, which conversely equates to 92% compliance rate. During fiscal year 2015 a total of 22 fine reduction recommendations were forwarded from the Code Enforcement Magistrate to the Board of County Commissioners in accordance with Martin County Code. The average fine reduction equated to approximately 10% of the face value of the fine. B. Marguerite A. Donofrio Fine Reduction Request: The attached Fine Reduction Stipulation and Agreed Recommended Order involves property located at 1958 NW Azalea Street, Stuart, Florida, Martin County. On April 21, 2010, an Order Finding Violation was issued by the Code Enforcement Magistrate to Marguerite A. Donofrio, for the following violation of the General Ordinances, Martin County Code: Section 21.105. Swimming Pools. Compliance was required by May 5, 2010. On May 24, 2016, an Affidavit of Compliance/Accrued Fines was issued, reflecting an outstanding fine of $221,100.00 plus costs in the amount of $575.00. Marguerite A. Donofrio has suffered with the effects of dementia since 2009. Louis Donofrio, her son, is currently in control of this property due to the diminished mental capability of the Respondent. Mr. Donofrio was not aware of the violation and was responsible for bringing the property into compliance. Staff has determined that a lien reduction is warranted. Mr. Donofrio is offering $1,575.00, which represents roughly 18% of the approved improvement value ($84,400.00) to resolve the lien. The violation was minor in nature. ISSUES: None. LEGAL SUFFICIENCY REVIEW: This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks, and has developed strategies for legal defensibility. RECOMMENDED ACTION: 54 of 964 807cd8ca RECOMMENDATION Move that the Board accept the Magistrates recommendation that the fine be reduced to $1,575.00 and accepted as full payment. ALTERNATIVE RECOMMENDATIONS Pull this item from the Consent Agenda. Provide staff with further direction. FISCAL IMPACT: RECOMMENDATION None. Funding Source County Funds Non-County Funds Authorization Subtotal Project Total ALTERNATIVE RECOMMENDATIONS None. DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA X LEG 55 of 964 56 of 964 57 of 964 807d5fc3 4D1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: EMERGENCY SERVICES AGREEMENT FOR MUTUAL ASSISTANCE AND AUTOMATIC AID BETWEEN PALM BEACH COUNTY AND MARTIN COUNTY AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: William Schobel Fire Rescue Margy Mills Name: Interim Fire Rescue Chief Executive Aide Procedures: None EXECUTIVE SUMMARY: The Fire Rescue Department is seeking Board approval of an Emergency Services Agreement for Mutual Assistance and Automatic Aid between Palm Beach County and Martin County. The new agreement term is ten years. APPROVAL: LEG CA BACKGROUND/RELATED STRATEGIC GOAL: 1. Agreement Drafted by: Palm Beach County Fire Rescue and Martin County Attorneys Office 58 of 964 807d5fc3 2. Parties to the Agreement /Contract: Martin County Board of County Commissioners and Palm Beach County Board of County Commissioners 3. Purpose of the Agreement / Contract: The agreement if for mutual assistance for emergencies as well as for automatic aide for fire and rescue services 4. New/Renewal/Modified: New agreement, have had similar agreements in the past. 5. Duration: 10 years, October 1, 2016 September 30, 2026. May be terminated for any reason upon 90 days notice. 6. Benefits to Martin County: This agreement will allow Palm Beach County to provide automatic aid response to portions of Martin County that are outside of acceptable response times from Martin County Fire Rescue stations. Martin County also provides coverage to portions of Palm Beach County that are closer to Martin County Fire Rescue stations. The automatic aid agreement reduces response times to emergency scenes by offering closest unit response for certain areas. Additionally, mutual assistance is utilized upon request from either agency to back fill or respond to emergencies in either jurisdiction during large scale incidents or circumstances which severely deplete resources in either jurisdiction (such as wildfires). 7. Cost to Martin County: N/A Martin County and Palm Beach County have had previous ten year agreements for mutual assistance for emergencies as well as an agreement for automatic aide for Fire and Rescue services in the Mack Dairy Road Area. The current agreement expires on September 30, 2016. Martin County requested an extension to the current agreement to cover possible expiration before this item goes to the PBC Board for approval to sign. ISSUES: This agreement addresses two types of assistance between Martin and Palm Beach County Fire Rescue Departments. The Mutual Assistance is utilized upon request from either agency to back fill or respond to emergencies in either jurisdiction and is exercised only in the case of large scale incidents or circumstances which severely deplete the resources in either jurisdiction. An example of Mutual Assistance is large wildfires. Martin County will cover emergency calls in the unincorporated Palm Beach County areas adjacent to the Village of Tequesta and Martin Countys Station 36 on County Line Road. Palm Beach County will cover emergency calls in the unincorporated Martin County are adjacent to the county line in the Mack Dairy Road area. Each of the areas is similar in size and call volume. It is mutually beneficial in terms of response times for each agency to cover these areas. The mutual assistance and the automatic aide will not incur fees or charges for services to either County. This agreement delegates to the Fire Chiefs the right to enter into Letters of Understanding which will set forth automatic aid plans and procedures and outline the service areas of such automatic aid for each county as well as the level of service to be provided. The Letters of Understanding may be amended by the Fire Chiefs as they see fit. LEGAL SUFFICIENCY REVIEW: 59 of 964 807d5fc3 This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks and has developed strategies for legal defensibility. RECOMMENDED ACTION: RECOMMENDATION Move that the Board approve and sign the Emergency Service Agreement for Mutual Assistance and Automatic Aid Between Palm Beach and Martin County. ALTERNATIVE RECOMMENDATIONS 1. Pull this item from the Consent Agenda and provide staff direction. 2. Move that the Board deny the request and provide staff direction. FISCAL IMPACT: RECOMMENDATION n/a ALTERNATIVE RECOMMENDATIONS n/a DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter X Contract / Agreement Grant / Application Notice Ordinance Resolution Other: ROUTING: _ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA _ ACA X LEG 60 of 964 61 of 964 62 of 964 63 of 964 64 of 964 65 of 964 66 of 964 67 of 964 68 of 964 69 of 964 70 of 964 807dbea2 4E1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: CONSENT PRESET: TITLE: ADOPT A RESOLUTION TO APPROVE THE REVISED MARTIN COUNTY UTILITIES AND SOLID WASTE DEPARTMENT MINIMUM DESIGN AND CONSTRUCTION STANDARDS AND WATER AND WASTEWATER MASTER PIPE NETWORK PLANS AGENDA ITEM DATES: MEETING DATE: 9/13/2016 COUNTY ATTORNEY: 8/22/2016 COMPLETED DATE: 9/1/2016 ASSISTANT COUNTY ADMINISTRATOR: 8/29/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: John Polley, Utilities & Solid Waste Director Utilities and Solid Waste Jeremy Covey Name: Project Engineer Procedures: None EXECUTIVE SUMMARY: Board action is required to review and adopt a resolution to approve the revised Martin County Utilities & Solid Waste Minimum Design and Construction Standards and Water and Wastewater Master Pipe Network Plans. APPROVAL: ADM LEG ACA CA 71 of 964 807dbea2 BACKGROUND/RELATED STRATEGIC GOAL: On February 14, 1995, the Board approved the Potable Water Ordinance and on May 2, 1995, approved the Wastewater Disposal System Ordinance. Both Ordinances reference supplemental minimal design and construction standards and master pipe network plans. The existing minimum design and construction standards were last revised June 2014 approved by resolution on June 10, 2014. In order to meet changing technology, advances in the water and wastewater construction industry, the Utilities and Solid Waste Department has revised the Minimum Design and Construction Standards. The changes this year included revisions to the Type A Lift Station Detail, changes to the auto-start emergency pump specification, addition of a residential grinder system, addition of a sodding specification, addition of water sampling stations, revision of the submittal process to be electronic to the greatest extent possible and other minor revisions. In addition, the master water pipe network plan has been revised (Exhibit B). As stated in Section 4.222 of the Land Development Regulations, Master water and wastewater pipe network plan means a facilitys planning document assembled to predict future water transmission sizing and routing requirements based on historical consumption and population growth projections. Additionally, Section 4.22B of the Land Development Regulations, states Developments required to extend lines to connect to a regional potable water system shall do so in accordance with the Countys Master Water and Wastewater Pipe Network Plan to be adopted by resolution. Where urban land use designations require future extension of water mains and wastewater mains, the mains shall be required to be extended the full length of the right-of-way or easement which is adjacent to the property. The Pipe Network was developed by the compilation of information contained in the county-wide ten (10) year CIP and information received during updated evaluation for hydraulic capacity of the consolidated water and wastewater systems. The Pipe Network will be updated annually with new information as it becomes available. ISSUES: None LEGAL SUFFICIENCY REVIEW: To the extent this item contains legal issues it has been reviewed for legal sufficiency and consistency with applicable law; however, this matter is primarily a matter of Board policy. RECOMMENDED ACTION: RECOMMENDATION Move that the Board approve, by resolution, the latest revised Martin County Utilities and Solid Waste Department Minimum Design and Construction Standards and the Water and Wastewater Master Pipe Network Plan. 72 of 964 807dbea2 ALTERNATIVE RECOMMENDATIONS Pull this item from the Consent Agenda. FISCAL IMPACT: RECOMMENDATION None ALTERNATIVE RECOMMENDATIONS None DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance 1 Resolution Other: ROUTING: X ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA X LEG 73 of 964 MINIMUM DESIGN & CONSTRUCTION STANDARDS TECHNICAL SERVICES DIVISION MARTIN COUNTY UTILITIES AND SOLID WASTE DEPARTMENT Revised August 2016 74 of 964 TABLE OF CONTENTS Section Title Page I GENERAL 1 1. Easements 1 2. Contractors Responsibility for Underground Utility 2 Installation in Existing Developed Areas II DESIGN GUIDELINES 4 III POTABLE WATER SYSTEMS 7 1. Design 7 2. Backflow Prevention/Cross Connection 7 3. Minimum Cover 8 4. Parallel/Horizontal Separation 8 5. Layout 8 6. Water Main Material 8 7. Water Main-Size 10 8. Valves and Fittings 10 9. Water Sampling Station 11 10. Fire Hydrants/Fire Service Mains 12 11. Water Service Lines and Taps 13 12. Connection to Existing System 14 13. Meters/Backflow Prevention Devices 14 14. Locator for Water Pipe 15 15. Cleaning and Pigging 16 16. Pressure Testing 16 17. Disinfection and Bacteriological Testing 17 18. Installation 17 19. Horizontal Directional Drill 19 IV SEWAGE SYSTEMS AND GRAVITY SEWERS 22 1. Flow 22 2. Size 22 3. Slopes 22 4. Parallel/Horizontal Separation 23 5. Installation 23 6. Increasing Size, Joining Sewers, Repairs 23 7. Alignment 24 8. Gravity Sewer Pipe 24 75 of 964 9. Manholes 24 10. Inspection and Testing 26 11. Infiltration/Exfiltration Tests 27 12. Service Connections 27 V VACUUM SEWER SYSTEM 28 1. General 28 2. Pipe Material 28 3. Values and Appurtenances 29 4. Wire Locator for Vacuum Main 30 5. Valve Pits General 30 6. Valve Pits 2-Piece Type 32 7. Valve Pits 1-Piece Type 33 8. 1 Extension for VP4842WT 1-Piece Pit 34 9. Flexible Connector 34 10. Valve Pit Covers 34 11. Vacuum Valve and Valve Pit Interdependence 35 12. Vacuum Valve 35 13. Vacuum Valve Sensor / Controller 36 14. In-Sump Breather 37 15. 6 Molded Ari-Terminal 37 16. Vacuum Sewer Main Installation 38 17. Division Valve and Gauge Tap Installation 39 18. Valve Pit Installation General 39 19. Valve Pit Installation (2-Piece Pit) 40 20. Valve Pit Installation (1-Piece Pit) 42 21. AirVac Sump Testing (2-Piece Pit) 44 22. AirVac Sump Testing (1-Piece Pit) 44 23. Vacuum Line Testing Daily Testing 45 24. Vacuum Line Testing Final Acceptance Test 46 25. Line Flushing 47 26. Manufactures Field Representative Role and Duties 47 VI SEWAGE FORCE MAINS 50 1. General 50 2. Pipe Material 50 3. Parallel/Horizontal Separation 51 4. Design Requirements 52 5. Valves and Appurtenances 52 6. Minimum Cover 53 7. Wire locator For Force Main 53 8. Connections for Pressure Systems 54 9. Cleaning and Pigging 54 10. Pressure Testing 55 11. Installation 55 12. Horizontal Directional Drill 56 76 of 964 VII SEWAGE PUMPING STATION DESIGN AND CONSTRUCTION 60 1. Type 60 2. Structures 60 3. Access Covers 60 4. Location 61 5. Pumps 61 6. Guide Bars, Lifting Chains, Hardware 61 7. Piping and Valves 61 8. Level Sensors 62 9. Power Supply and Pump Control Panels 62 10. Pump Station Start-Up 67 11. Certified Backflow Assembly 68 12. Lift Station Telemetry 68 13. Grease Traps/Lint Traps 70 VIII RESIDENTIAL SEWAGE GRINDER PUMPING STATION DESIGN AND CONSTRUCTION 71 1. Type 71 2. Pumps and Plumbing 71 3. Basin Structure and Location 71 4. Electrical Service and Control Panel 72 5. Maintenance Obligations 72 6. Abandoning of Existing Septic Systems 73 IX RECLAIMED WATER SYSTEMS 74 1. General 74 2. Backflow Prevention/Cross Connection 76 3. Minimum Cover 76 4. Parallel/Horizontal Separation 76 5. Layout 76 6. Reclaimed Water Main Material 76 7. Reclaimed Water Main-Size 78 8. Valves and Fittings 78 9. Reclaimed Water Service Lines and Taps 79 10. Connection to Existing System 80 11. Meters 81 12. Locator for Reclaimed Water Pipe 81 13. Cleaning and Pigging 82 14. Horizontal Direction Drilling 82 15. Pressure Testing 82 16. Installation 83 17. Metering Facility for Bulk Users 84 18. Start-up and Testing 88 19. Public Notification 89 77 of 964 X PRESSURIZED RECLAIMED CONNECTION CONTROLS 90 1. General 90 2. Reclaimed Control Panel (RCP) and SCADA 90 3. Reclaimed Water Sensor 92 4. Automatic Control Valve 94 XI (Future) 96 XII RECORD DRAWINGS 97 1. General 97 2. Products 97 3. Execution 99 4. Close-out 100 XIII SODDING 103 1. Scope 103 2. Type of Sod 103 3. Water Source 103 4. Preparation of Ground 103 5. Placing Sod 104 6. Watering 104 7. Maintenance 104 XIV INSPECTIONS AND AUTHORITY OF INSPECTORS 106 XV MANUAL OF CROSS CONNECTION CONTROL AND BACKFLOW PREVENTION 107 1. Introduction 107 2. General 107 3. Prohibition of Cross-Connections 109 4. Responsibility 110 5. Inspections 111 6. Definitions 111 7. Potential Hazards and Required Protection 115 8. Record Keeping 118 9. Fire Systems 118 10. Other Cross Connection Hazards 119 11. Testing and Backflow Preventers 120 12. Penalties for Non-Compliance 121 13. Retrofitting Existing Facilities 121 14. Reclaimed Water 122 15. Review and Update 123 78 of 964 XVI APPROVED PRODUCT LIST 124 A. Water 124 B. Reclaimed Water 129 C. Wastewater 133 D. Pump Stations 135 XVII STANDARD DETAILS 79 of 964 1 SECTION I - GENERAL The requirements set forth in this document are intended to provide a basis for design and construction. Applicable state environmental laws and regulations should be considered concurrently with this text. Any variation from standards is to be approved in advance by the Utilities Director or his designated representative hereinafter known as "Department". It is intended that the requirements of this section shall be applicable in all cases where the facilities being constructed or to be constructed shall be owned and/or operated and maintained by Martin County. These requirements shall also be applicable to those portions of facilities which will lie within public rights-of-way of Martin County. The Department's responsibility for ownership, operation and maintenance of water mains and appurtenances or water service lines shall end at and include the meter. Fire sprinkler lines shall be owned by the County up to the meter or backflow device. Proper easements and testing are required for all these lines. The Department will not be responsible for maintaining sewer services outside the right-of-way or easement without written agreement by the Department. The Department will not operate, maintain or acquire ownership of any sewage facilities that are not constructed to County standards. Responsibility for non- standard lines or lift stations will reside with the developer and assigns. It shall be the responsibility of the Developer's Engineer to provide proper existing line information, plan layout, size facilities and prepare plans, all in accordance with these MINIMUM STANDARDS. These standards may be exceeded at the Developers and/or Engineer's discretion with specific Department concurrence. All construction plans shall be approved by the Department prior to commencement of construction. No construction shall start prior to a pre-construction meeting. No changes shall be made on approved plans without specific written Department concurrence. The Department will enforce the approved construction plans to a level equal to that of our MINIMUM STANDARDS, plus any additional requirements of the Engineer shown on the plans with our concurrence. Every effort will be made to ascertain that the plans and specifications equal or exceed these MINIMUM STANDARDS. Construction will be enforced to at least these MINIMUM STANDARDS. 1. Easements a) General Easements for water, reclaimed and sewage mains and appurtenances shall be provided when the water, reclaimed and sewage facilities are installed outside of road rights-of-way under Martin County control. The easements may be either shown on the plat or granted to the County by a separate easement deed. The description for the easement shall be supplied by the Developer's Engineer or Surveyor and indicated on the record drawings (OR Book and Page No). In lieu of an easement over a specific portion or portions of the property, a blanket easement may be provided by the Owner of the land. Easements shall be in a form suitable and acceptable to the County. Prior to installation of permanent 80 of 964 2 water meter(s) easements shall be reviewed and approved by Martin County Property Management and the Martin County Legal Department, Martin County Utilities, and shall be submitted to Martin County Board of County Commissioners for review and acceptance. b) Location of Easements Easements shall be provided in a manner so that the water or sewage main is generally centered within the easement. Easements shall be accessible by construction equipment and shall not be isolated by ditches, landscaping, walls or buildings. c) Easement Width Easement widths shall comply with Table I below: TABLE I TYPE DEPTH OF COVER MIN. EASEMENT WIDTH Water Mains 8-inch or less 30-inches 10 feet Water Mains 10-inch or more 36-inches 15 feet Sewage Force Mains 48-inches 15 feet Gravity Sewage Mains 2.5 feet -10 feet 20 feet 10 feet - 15 feet 25 feet or larger If conditions warrant 2. Contractors Responsibility for Underground Utility Installation in Existing Developed Areas: The Contractor is responsible for the protection and restoration (if damaged) of all existing structures (i.e. sidewalks, curb and gutter, pavement, mailboxes, driveways, etc.), and any landscaping (i.e. trees, shrubs, sod, hedges, etc.), which results from his completion of the project work. This will also include, but not be limited to, damage to underground and above ground utilities, irrigation systems, drainage systems, and any other existing surface or subsurface improvements. The Contractor is responsible for restoration of existing properties to equal or better than existing conditions before commencement of the project. All rubble and unsuitable material must be removed from the project and disposed of properly by the Contractor at the Contractors expense. The Contractor shall provide to the Department a pre-construction audio video recording of all Martin County Utilities Projects unless informed otherwise. The video shall be 81 of 964 3 taken by a professional commercial videographer who is an established enterprise who routinely provides these services. A pre-construction audio video recording shall show all salient features within the construction limits of the project. These features shall include but not be limited to property addresses, driveways, roadway, plantings, trees, poles, mailboxes, drainage structures, visible piping, utilities, ditches and condition of lawns and general grading. The audio portion shall describe condition of the features along with the location i.e., which side of the road, names of side streets, business names. A complete written video log shall be supplied to insure quick access to the various project locations shown on the tape. Optical image stabilization shall be utilized to insure unwanted image motion. The highest shutter speed compatibility shall be used with the maximum depth of field to provide clear still frame capability and the highest resolution possible. Two (2) copies of the DVD(s) shall be provided and labeled with the name of the project and the date(s) the video was taken. 82 of 964 4 SECTION II - DESIGN GUIDELINES The Design Engineer should supply the following prior to making a utility construction plan submission to this Department: 1. All design and construction drawings shall comply with the Ten State Standards or the FDEP standards, whichever is more stringent, unless approved by the Department. 2. Prepare plans on 24" X 36" sheets, appropriate scale (no less than 1"=30', 1=40 is not acceptable). Upon completion of the project, one (1) as-built DVD and three (3) sets of as-built prints shall be submitted to the Department. The prints shall be signed and sealed by a professional surveyor licensed by the State of Florida. The signed and sealed prints shall be submitted within two (2) weeks of water main bacterial testing in order to receive FDEP approval for the main. Additional bacterial testing required because of late submittal will be at the Developers or Engineers' expense. Sewer and reclaimed water main as-builts shall be submitted within two (2) weeks of completing the work. 3. Obtain and submit Fire Marshall approval of fire protection system. 4. Submit paving and drainage plan, preliminary plat, master utility plan for multi-phase project, key sheet, cover sheet with relevant location sketch, lift station calculations, two (2) copies of the preliminary FDEP forms. 5. Show appropriate clear phase lines and match lines. 6. Re-use previously approved detail sheets to minimize comments. 7. Provide all applicable detail drawings. 8. Avoid placing water mains under storm drains or sewers. 9. Call out interferences and minimum separations with conflicting pipes with indication of "over" or "under" on plan sheet. 10. Place sewer data including manhole influent and effluent inverts and rim elevations on profile and plan sheets with 0.1 foot drop across manhole. 11. Profile sheets are required for all gravity sewers and force mains (show all crossings). 12. Avoid placing piping out of rights-of-way. 13. Avoid placing manholes and sewer lines out of pavement areas. 83 of 964 5 14. Avoid design of excessive slopes for larger flows at right angle turns. 15. Specifically address meter and service line requirements. 16. Provide material information/specifications for all proposed work. 17. Carefully check specifications to establish that County standards are not exceeded, unless intentionally doing so. The approved plans will be enforced. 18. All road crossing and pavement cuttings shall be in accordance with requirements of the particular authority governing the area. 19. Specify details for all connections to existing facilities. 20. A pre-construction meeting between the design engineer, the contractor, the Utility Contractor (subcontractor), a department representative, and when appropriate, representatives of FDOT. and/or the Martin County Engineering Department must be held prior to construction. 21. Shop drawings are to be submitted by Engineer of Record (EOR) as one electronic PDF file including a cover sheet on the EORs letterhead containing the Engineer of Records (EOR) name, license number, date, and signature. The sheet shall also include contact information of the Utility Contractor and of the Material Supplier including email addresses. Project specific components on each sheet shall be clouded if there are multiple options. The PDF document shall include bookmarks for each of the following (as applicable): water main, gravity sanitary, force main, structures, lift station, reclaimed, and vacuum sanitary. If the PDF file exceeds 10 Mb, it shall be broken into multiple files keeping the sections above intact in any file. The shop drawing submittal file shall be clean with no redlines by Contractor or Engineer of Record (EOR). Any deviations must be through appropriate cut sheets from supplier. Martin County Utilities will reject packages marked approved as noted or the equivalent. Martin County Utilities will require updated cut sheets for any rejected components for the approval package. Shop drawing file must be submitted a minimum of one (1) week prior to the request for a preconstruction meeting in the field. 22. Design shall take into consideration the Martin County Code provisions that govern water and sewer and other regulatory requirements that may apply. 23. The design engineer shall provide a hydraulic analysis of the water and wastewater transmission systems including a fire flow analysis. Network modeling of pressure 84 of 964 6 pipe systems shall be provided using WaterCad/WaterGEMS by Bentley, Inc., Version 8.0 for Windows. If a WaterCad file is provided, the presentation file must be included with it for use with WaterGEMS. Higher versions may be accepted upon department approval. Submittals shall include two (2) copies each of the input and output data for each scenario and 24"x 36" plots of each scenario showing a scale layout of the project including annotated lots, road right-of-ways and names, phase lines, multifamily and commercial/industrial use boundaries and proposed equivalent residential connections, color coded and annotated pipe sizes and pressure contours, nodes and node numbers, legend, north arrow, scale, scenario description and date. Scenarios shall include but not be limited to average daily flow, maximum daily flow plus fire flow and peak hour flow. A copy of the WaterCad/WaterGEMS file(s) shall be submitted on DVD. 24. No landscaping shall be planted in a manner that it affects the installation, operation, or maintenance of the Utilities. Landscaping plans shall be submitted as part of the submittals for review and approval. Trees shall not be planted within the utility easement area as described under Section I(1)(c). 85 of 964 7 SECTION III - POTABLE WATER SYSTEMS 1. Design Water main size shall be based on hydraulic analysis of maximum day plus fire flow requirements or peak hour demand, whichever is greater, while maintaining a residual twenty (20) psi pressure throughout the system. Minimum size is 6-inches in looped systems and 8-inches on dead ends. The following fire suppression water flow is the minimum for the specified use: Residential Single family homes/duplexes (Ji;,iJilY, 31.5 Effect on oths>r issuances. 31.6 Additions and proprilte du1ffication of this report. 11 this is fofiowup report auH:d by a m&terial change to the infolfflation pr!!'tiously reported, enter the yur md quaner in which the change occun-ed. Enter the date ol the lu1 prt!'llou,;ly submitted report by this reporting entity ior this cove~d Fedt':f",11 action. 4. Enter the full ,wne, ~,, city, 1t.11e ,nd lip code of tM reporting entlr,,. lndude Co~orul Dlslrict, If known. ckeck the IPP")?rille clanfflcatlon of the tepOrttng, entity tflat designates if If ii, or expects to be, a prime or sub.ward redplent. Identify the lier ol the sub-ardee, e.g., the fiBI wbawardee of the prime is the 1st tier. Su011warcfa include but &re not Umlted to subcontr.icts, subgranu and CMtract awards under gn11t,. S. If the Ol'fll!liutior, flllnt !he report in ilem 4 r:hf'c\:.~ "Sub.wvdce", then enter the full name, 1.ddrt!SS, city. stale anri Zip code of the prime federal N!ciplt1'\t. Include Congressional District, If known. 6.. Enter the 11,me uf the ~r.1.I gency making the ,ward or lo.n commitment. Include at leasl one' oipniulional level below agency nme, If known, Fo1 example, Dep.,11rtment of Transportation, United States Cout Guard. 7. Enter the Feder.al program name or description /or the CDYered Federal action (item 1). If known, enter the full Ca;wog of redera! Doml!ll:k Assilt1nce ..'t of the electronic message, as 48 of the CFR, rather than through Federal agency regulations on grants and agreements in this title. 3. Section 1.215 is revised to read as follows: 1.215 Relationship to previous issuances. Although some of the guidance was organized differently within OMB circulars or othe