get out into classrooms!

Cecelia Dodge & Assoc., LLC 10/26/2012

Get Out Into Classrooms!Strategies to Work Smarter & Empower Others So You Can Make A Real Difference in Learning


How Often Do You See This?


Make Big Changes in Three Specific Areas

TeamOfficeSecretary


You Do Nothing!

TeamOfficeSecretary

Each big chunk has a home……with someone else!


Why????


Big Chunks

What is the work? Who is available to do it?


Put The System in Place

Train your teamEmpower your teamSupport your teamDON’T do your team’s work!!!


Office

Office


Old Office

Get rid of: Clutter Noise Books Binders

And, yes….get rid of the

paper!


New Office

Turn your office into a conference room


When Are You In Your Office?What do you do in there?


Secretary

Secretary


Nicole


Complete Role Reversal!

What is she good at?

Schedule Organize File Manage Paper Correspond Manage Communication

What are you good at? Student Staff Program Policy Talk Listen Read Write


Benefits…

You are freed up to do more of what matters People recognize that your time is valuable; respect it Your office becomes highly organized and focused on the

work Your secretary and others become more engaged in the

work Overall effectiveness is increased Calm, thoughtful, planful work


Important Considerations

Empower your secretary PUBLICLY, OFTEN, and then give her the tools and time she needs to do her job

Daily meeting with secretary – keep it sacred Train the secretary on the things you need her to do Give her permission to be the boss Don’t do her work Make it clear to others – what’s your job and what’s her

job Don’t mess in areas where you don’t belong!


Important Considerations

Get the word out on who manages your calendar* Minimize her distractions Take things off her plate Try different things until they work, and then stick to it Trust each other with your strengths and weaknesses Communicate your needs, parameters Keep coaching days sacred


Secretary’s Key Strategies

Learn new strategies to manage calendars, such as special tools in outlook

Plug the regular meetings in first Schedule 2 coaching days per week Book meeting rooms early in year Learn from you best ways to communicate with other

departments, schools, hierarchy, chain of command Establish protocols, procedures, shared by Department


Surprises along the way...

Hands-free device to maximize commute Cleaning the office together is PD, and bonding time Lots of cool things happen when the secretary feels like

a valued member of the team When people see this, they want it too – the entire

system can be transformed

get out into classrooms!

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