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Limited English Proficiency (LEP) Plan

Table of Contents Introduction.............................................................................................................1 System Overview....................................................................................................1 How to Access the LEP Plan.................................................................................1 Searching for LEP Plans........................................................................................3 Viewing the LEP Plan .............................................................................................4

LEP Plan Toolbar.......................................................................................5 Front Page..................................................................................................6 Program Participation...............................................................................7 Program Update.........................................................................................8 Promotion/Retention (Grade 3 only)........................................................9 Post Program Review................................................................................10 Meetings .....................................................................................................11

Printing the LEP Plan .............................................................................................12

Full Print .....................................................................................................12 Section Print ..............................................................................................12

Error Messages.......................................................................................................12

Whom to Call for Assistance.................................................................................12


Miami-Dade County Public Schools 1 Information Technology Services – January 2006

Introduction Miami-Dade County Public Schools (M-DCPS) and Information Technology Services (ITS) has developed a Web-based application for school staff to electronically generate, edit, and print Limited English Proficiency (LEP) Plans for students identified as LEP and eligible for participation in the program. System Overview School site administrators must assign RACF security access for the Web Limited English Proficiency Plan (WLEP) to their designated staff members. This application is available within the Instructional Planning System (IPS) in the ITS Intranet Web Applications. IPS contains student information and forms through the Intranet to be accessed and completed by school-based staff members. Student information originates from ISIS LEP files and is downloaded into the IPS system overnight. ISIS LEP information will continue to be entered and maintained in the same manner. This guide has been created to assist users in the completion of the LEP Plan form. Based on grade level, fields displayed and information required on the LEP Plan form vary to meet the requirements for individual grade levels. How to Access the LEP Plan To access the LEP Plan,

Open the Microsoft Internet Explorer browser on the PC at the work location.

In the address field,

Type http://intranet.dadeschools.net The ITS Intranet Web Applications Log In screen will be displayed. (See page 3.) Or,

Log In to the M-DCPS home page at http://www.dadeschools.net

Click the Employee tab

The dadeschools.net employee web page will be displayed.

NOTE: Be advised that by accessing some of the following information, you may be in violation of Federal/State Privacy Laws. You may access this information only to perform the duties and functions described in your job description.



On the dadeschools.net employee page, under the Employee Toolbox,

On the ITS Intranet Web Applications Log In screen, in the user authentication box,

The ITS Intranet Web Applications screen will be displayed.

NOTE: To locate this link in the future, bookmark this page or create a desktop shortcut.

This site is best viewed using the latest version of Microsoft Internet Explorer and Adobe Acrobat Reader which can be downloaded from the M-DCPS Intranet under the Software Updates and Utilities option.

Click Intranet The ITS Intranet Web Applications Log In screen will be displayed.

Type the employee ID number, work location and

password (User’s CICS password)

Click Log In (or press Enter)

Click Instructional Planning System The ITS Instructional Planning System menu



On the ITS Instructional Planning System screen, using the Tools pull-down menu, The Limited English Proficiency Plan screen will be displayed. The school number will be displayed. District office users will enter the four digit school number to view a school’s LEP information. Searching for LEP Plans On the Limited English Proficiency Plan screen, users will begin by searching for an individual or group of students in their school, based on their LEP status, grade level and/or number of program semesters. In the LEP Plan Status field, using the pull-down menu, The list of students will be displayed. The list can be further modified by entering a specific grade level, student ID number, last name or first name, or number of program semesters, and clicking search again.

Select All (all LEP students assigned in ISIS), Initialized in ISIS (students entered into LEP in ISIS), In Progress (info has been entered into Web LEP), Exited but incomplete (exited in ISIS, not Web LEP), Post Program Review in Progress (exited but review in progress), or, Post Program Review Completed (students with 4 completed reviews will display for 2 years)

Select LEP

Informational message



IPS Navigation

Bar

Viewing the LEP Plan The search results will display the student name, student ID number, number of semesters, grade and LEP status. The ISIS student LEP information is displayed on this screen. . To view a student’s Individual LEP Plan,

Click STUDENT NAME The Front Page of the selected student’s Individual LEP Plan will be displayed. The IPS Navigation bar located at the top right side of the LEP Plan screen allows users to return to the Intranet, IPS and LEP home pages.

Scroll to view

entire list of students



LEP Plan Toolbar The Individual LEP Plan is divided into sections. Click on each tab in the toolbar to display each section. The tabs and form information displayed change to reflect grade level LEP requirements. Informational messages are displayed in the yellow bar to assist users. For additional support, a user guide is offered by clicking on the Help icon.

1 Front Page Basic student demographic information, initial assessment, placement, entry date, scores and exit information originating in ISIS. (See page 6.)

2 Program Participation

ESOL subject areas and participation time required for an LEP student. (See page 7.)

3 Program Update

Student score, instrument, and level information for LEP student classification after initial entry into the ESOL program. (See page 8.)

4 Post Program Review

Monitoring dates for an LEP student who has exited the ESOL program. (See page 10.)

5 Meetings

Documents LEP committee meeting dates for specific student recommendations. (See page 11.)

6 Current LEP Student Plan LEP information generated from

ISIS and updated in Web LEP. Hover mouse over student name to view the student’s demographic information.

7 IPS Navigation The IPS Navigation bar located at

the top right side of the LEP Plan screen allows users to return to the Intranet, IPS and LEP home pages.

1 3 2 4

5 Print options

User Guide


NOTE: Promotion/Retention is an additional tab on the LEP Plan Toolbar which exists for third grade students only. (See page 9.) The Post Program Review tab is displayed only for students who have been exited from LEP. (See page 10.)

6

7



Front Page The Elementary and Secondary LEP form information varies in content. Student information displayed on this screen originates in ISIS. Informational messages are displayed in the yellow bar to assist users. To enter Program Exit Information,

Click on the calendar icon to display the calendar

Click on the assessment date to be entered

Click on the drop-down list to select the assessment test (If FCAT is selected, enter %ile)

Click on the Reading and Writing exit information After all the information has been entered,

Click Save


Reading %ile score is applicable for FCAT testing only.



Use the forward & back arrows to change the month displayed.

Program Participation This section defines the ESOL/Language Arts instructional time and the program delivery models used in the basic subject areas. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. To enter Program Participation information, in the Action column,

Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled. To select a date from the calendar,


Click on the date to be entered

Click to select the related information After all the information has been entered,

Click on the floppy disk (save) icon or,

Click on the paper with an X (cancel) icon to cancel the additional row or,

Click on the X in the Delete column to delete a row The Delete column will expand.

Click Yes (or No) The row will be deleted from the LEP Plan form.

NOTE: Subjects displayed and information entered on the Program Participation screen for Elementary (1-5) students will vary from Secondary (6-12) students.



Program Update This section includes the student score, instrument, and level information updates for LEP student classification after initial entry into the ESOL program. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. To enter Program Update information, in the Action column,

Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.


Click on the date to be entered

Click on the drop-down list to select the instrument

Type the score and level

Click on the drop-down list to select the teacher’s name After all the information has been entered,



Click on the X in the Delete column to delete a row, The Delete column will expand.



NOTE: No changes are permitted for students who have exited.



Promotion/Retention This tab is applicable for only third grade students. Promotion or retention information on this screen is completed at the end of the school year. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. This information will be displayed on all printed LEP Plans. After the promotion or retention information has been entered in ISIS, the information will be downloaded to the Web LEP. Only the entry of teacher information will be required.

Click on the drop-down list to select the teacher’s name

Click Save


After the promotion or retention information has been entered in ISIS, only the entry of teacher information will be required.



Post Program Review This section is used to document the four required monitoring dates for former LEP students who have exited the ESOL program. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. To enter Post Program Review information, in the Action column next to the teacher name,

Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.

Click to select the progress information

Type teacher’s employee number


Click on the date to be entered After all the information has been entered,







Meetings This section documents the meeting dates for LEP committee members to determine specific student recommendations. Hover mouse over a student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. In the expanded row,

After all the information has been entered,





To enter LEP Committee Meetings information, in the Action column,

Click on the bottom paper (edit) icon to expand the row and allow entry of new information. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.


Click on the drop-down list to select Purpose for Meeting

Click on the Recommendations box to type information in the field

Click on the Rationale for Recommendations to type information in the field

Click on the calendar icon to

display the calendar Click on the date to be entered Click on the drop-down list to select

the teacher’s name

NOTE: Recommendation to Reclassify as ESOL Level IV will result in the loss of all exit and Post Program Review information. The information will be deleted from the Web LEP Plan!



Printing the LEP Plan Form The LEP Plan form can be printed in its entirety or by sections. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled. Do not use Internet browser print option. To print the report, on the Print Preview screen,

Click the printer icon (Do not use the Internet browser print option.)

Select printer options

Select Print

Full Print To print the student’s entire LEP Plan,

Click on the Full icon Section Print To print a section of the student’s LEP Plan, display the section to be printed,

Click on the Section icon The Print Preview will be displayed.

NOTE: To print a list of students by status, from the search results page, select the information to be printed and choose print selected on the print screen.



Error Messages Save or cancel a row that has been opened and is in the edit mode before opening another row, section or page. Red text messages indicate invalid or required information was not entered. Hover mouse over red text to view specific information regarding the error. Whom to Call for Assistance

For technical assistance with the Limited English Proficiency (LEP) Plan information, contact the Information Technology Services Help Desk at (305) 995-3705. Or, visit the e-Help Desk web page at http://sus.dadeschools.net/helpdesk For policy and procedure assistance, contact the Division of Bilingual Education and World Languages at (305) 995-1994.