MTDC’s Knowledge Sharing Session

How do I share a calendar using Outlook for Mac

Select your calendar, and then choose “Permissions"

How do I share a calendar using Outlook for Mac

• In the permissions window, click “Add User”, and then choose the individual for whom you’d like to assign permissions

How do I share a calendar using Outlook for Mac

Once the user has been added to the list, assign the desired permissions

How do I share a calendar using Outlook for Windows

Open up Microsoft Outlook 2007, click on the Calendar tab at the bottom of the Navigation Pane.

How do I share a calendar using Outlook for Windows

Once in the Calendar Tab, Click on “Share My Calendar” on the Navigation Pane.

How do I share a calendar using Outlook for Windows

• a. An email will be sent to the email addresses you have entered.• b. Your recipients will need to grant you access to their calendar

through the share calendar email• request that they receive from you.

How do I share a calendar using Outlook for Windows

How do I share a calendar using Outlook for Windows

• a. After clicking on “Share My Calendar”, a calendar share request window will pop up.

• b. Enter the email address of the recipient you want to share your calendar with.

• NOTE: You can share your calendar with more than one recipient. Just enter all the email addresses

• of the recipients separated with semicolons between addresses.• c. Make sure the box of “allow recipient to view your Calendar” is checked.• d. If you want to view the recipient’s calendar, check the box next to “request

permission to view• recipient’s Calendar” as well.• e. Click the Send button on the left.• f. Another small window will pop up asking for permissions. Just click Yes.

• Owner - This grants FULL permission to the selected folder. Typically a bad idea.• Publishing Editor - This also grants FULL permission to the selected folder, but it does

not change who "owns" the folder. Be careful when using this option (useful if other people need to organize your folder)

• Editor - This grants FULL permission, except for the ability to create new folders. Good for basic calendar sharing.

• The following two Permission Levels allow the granted person to edit/delete only files they have created.

Publishing Author - Similar to Publishing Editor, except the granted user cannot delete files (or appointments) you have created.

• Author - Similar to Editor, except the granted user cannot delete files (or appointments) that you have created.

• The following four Permission Levels grant minimal access to your folder.

Nonediting Author - The user can create items (not folders), but cannot edit anything. They can delete items that they have created.

• Reviewer - The user can see folders, but not sub-folders.• Contributor - The user can create items.• None - The user has no permissions (That is why the Default user is setup with the

Permisson Level: None).

Permission Levels

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