goal directed project management

Dr Ian Cammacki.j.Cammack@soton.ac.uk

MSc Project Management

MANG6310: Goal Directed Project Management

Session Objectives

• Understand Fundamentals of Goal Directed Project Management (GDPM)

– GDPM Framework – People Systems & Organisation – Project Mandate– Project Definition Report– Principle Responsibility Chart– Milestones– Milestone Responsibility Chart

Out of C

lass Acti

vity : I

ndividual or P

airs

Two Levels: “What” & “How”• “What” is goal directed, i.e. the results the project will deliver.

Milestone Plan

Project Planning

Milestone Responsibility Chart

Project Organisation

Milestone Report

Project Control

Global Level(milestone level)

Task

Level

Activity Responsibility Chart Activity ReportDetail Level

(activity level)

Andersen, Grude & Haug (1995, p.17)

Project MandateStakeholder Analysis

Principle Responsibility

Chart

Foundations of The Project

Key Terms

• Project Mandate: Initiates the project with just enough detail to start the ball rolling; but not seeking to ‘solve’ the problem

• Stakeholder Analysis: see Stakeholder Analysis slides

• Principle Responsibility Chart:

• Milestone Plan:

• Milestone Responsibility Chart:

• Milestone Report

• Activity Responsibility Chart: see Planning slides

• Activity Report: see Planning slides

PSO Projects

PeopleDevelopment

OrganizationalDevelopment

SystemDevelopment

NB: ‘Systems’ could mean an IT system, but is equally valid when it applies to construction, business process re-engineering projects etc.

Project mandate: the essentials• Name of the project• Project owner• Project background• Purpose of the project• Goals of the project• Project scope (included and excluded)• Limitations on project work (i.e. constraints)• Project budget

http://its.uncg.edu/Laptop/Initiative/laptop_project_mandate.pdf

Project Definition

The most powerful man in the world …

Principle Responsibility Chart

Milestones

Board, Project Owner, PM, Affected Departments etc.

Clarifies the role of differentparties

Andersen, Grude & Haug 2004 p.58

Process Thinking

• My (personal) thoughts on what to include in the principle responsibility chart

– Who makes strategic decisions / choices– Who has the power to approve changes– Who allocates resources– Who controls progress – Who approves products

Example of a Principle Responsibility Chart

Approval of project strategy

Project M

anager

Affecte

d Base M

ember

Affecte

d line m

anagers

Project O

wner

Managing Directo

r

Implem

enter

Elected

Representat

ive

Authorisation to ship products

Acceptance of products

Authorisation to proceed AA

AA

R

RR

C C

CCI

I

“R” Responsible for doing the work

“A” Accountable ‘buck stops here’

“C” Must be Consulted

“I” Must be Informed

Milestones• Mark a few significant events in the project c. 15

• Clear statement of achievement

• Spaced at useful intervals (depends on complexity, duration, control required)

• Have zero duration

• Mark an input from one party to another (esp. external agencies)

• Start & Finish milestones are useful anchors

Milestone Planning• A Good Milestone is:

Describes state of the project at a specified time Understandable to everyone / Controllable [& measurable] Focuses on necessary decisions Gives overview at right level

Turner (1999, p107) / Frigenti & Comninos (2002)

Milestone Objective Chart

Milestone

}Activities

Example of a Milestone Objective ChartMilestone

IDPlanDate

Description Comp.Date

Report

10 26/02When the date has been set &the venue located & confirmed

20 01/03When the speakers have been

selected & confirmed

30 06/03When the exhibitors have been

obtained and confirmed

40 06/03When the mailing list has been prepared & approved

50 05/06When the event programme has

been compiled & approved

60 10/06When the brochure has

been mailed

70 12/06When the speakers notes & visuals have been obtained

Milestone Responsibility Chart

Milestones

Departments, managerial functions, types of resources,groups

Clarifies the role of differentparties in achieving milestones

Andersen, Grude & Haug 1995 p.109

Example of a Milestone Responsibility Chart

M1 Describe present situation

M2 Describe desired situation

M3 Requirements for change

M4 Ideas for measures

M5 Consequences of measures

M6 Action plan

Work Environment co

mmittee

Personnel c

onsultant

Affecte

d line m

anagers

Manag

ing Dire

ctor

Project m

anager

External c

onsultant

A

AIIA

AA R

C

R

C C

C

I

R

R

I

I

I

A

RR

Metaxiotis, K. et al (2005) "Goal directed project management methodology for the support of ERP implementation and optimal adaptation procedure", Information Management & Computer Security, Vol. 13 Iss: 1, pp.55 - 71