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COMMISSIONERS COURT DECEMBER 2012 TERM ON THIS DAY, WEDNESDAY, DECEMBER 26, 2012, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-‐WIT : FRANCISCO G. PONCE COUNTY JUDGE MIKE URIEGAS COMMISSIONER PCT. 1 JOHNNY GLORIA RODRIGO JAIME COMMISSIONER PCT. 2 COMMISSIONER PCT. 4 MARIO Z. GARCIA COUNTY CLERK & EX-‐OFFICIO CLERK OF COMMISSIONERS COURT
VISITORS SIGNED-‐IN: Mary E. Sandoval-‐Alonso Carmona-‐David Torres-‐Sonia Guerrero-‐Alfredo Martinez-‐Marion Boyd-‐Leticia Hernandez-‐Maricela G. Gonzalez Melinda V. Campos-‐Leticia T. Vargas-‐Valerie Rubalcaba-‐Don Laffere-‐Carlos Pereda OTHER VISITORS: Eddie DeLeon
§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-‐WIT: 1. A D M I N I S T R A T I V E 1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG County Judge Francisco G. Ponce Called the Meeting to Order[10:00 am];County Clerk Mario Z. Garcia conducted Roll Call of Court Members w/a quorum present and the absence of Commissioner Pct. 3-‐David Taylor so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag. 1.4 PUBLIC COMMENT a) Mike Uriegas-‐Commsr. Pct. 1, RE:-‐-‐w/request for “Moment of Silence” for the victims of the Sandy Hook Elementary (20 children and 6 staff members) on December 14 in Newtown, Conn. and the 2-‐VFD respondents fatally shot and 2 injured at a house fire in Webster, New York on December 24 1.5 APPROVED: MINUTES OF REGULAR MEETING – DECEMBER 10, 2012 MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve Minutes of Regular Meeting held December 10, 2012…w/correction to add a holiday omitted to the List of Official County Holidays (Agenda Item 2.8), i.e., Veterans Day on November 11, as presented. MOTION CARRIED. 2. P E R S O N N E L & P O L I C Y 2.1 APPROVAL OF BONDS [RE:-‐-‐no Bonds timely submitted for approval] 2.2 APPROVED: MONTHLY REPORT – JP PCT. 1 MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve Report for Month of October and November 2012 from JP Pct. 1—Sonia Guerrero MOTION CARRIED. *attachment 2.3 TABLED: MONTHLY REPORT – JP PCT. 2 [RE:-‐-‐JP not present to address this item; report timely submitted] MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve to Table this item. MOTION CARRIED. 2.4 APPROVED: MONTHLY REPORT – JP PCT. 3 MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of November 2012 from JP 3—Leticia Hernandez Discussion:-‐-‐on-‐going search for suitable property to build new JP Office: Randall Matthew property, Ruben Lopez property MOTION CARRIED. *attachment 2.5 APPROVED: MONTHLY REPORT – JP PCT. 4 MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of November 2012 from JP 4—Alfredo Martinez MOTION CARRIED. *attachment 12 : 26 : 12 PAGE : 1 OF 4
2.6 APPROVED: MONTHLY REPORT – DISTRICT CLERK MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of November 2012 from District Clerk—Maricela G. Gonzalez Discussion:-‐-‐problems w/phone for long distance calls MOTION CARRIED. *attachment 2.7 APPROVED: MONTHLY REPORT – COUNTY CLERK MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve Report for Month of November 2012 from County Clerk—Mario Z. Garcia Discussion:-‐-‐Records Management Workshop w/State Library Archives Commission on February 13, 2012 for all departments (Next Agenda Item) MOTION CARRIED. *attachment 2.8 TABLED: MONTHLY REPORT – COUNTY TREASURER [RE:-‐-‐no one present to address this item; report timely submitted] MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to Table this item. MOTION CARRIED. 2.9 TABLED:REVISITED:APPROVED: MONTHLY REPORT – COUNTY AUDITOR MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve Report for Month of November 2012 from County Auditor—Carlos Pereda MOTION CARRIED. *attachment 2.10 APPROVED: MONTHLY REPORT(s) – COUNTY COMMISSIONERS MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve Report(s) for Month of November 2012 from Commissioner Pct. 1-‐Mike Uriegas, Commissioner Pct. 2—Johnny Gloria and Commissioner Pct., 4—Rodrigo Jaime as presented. MOTION CARRIED. *attachment(s) 2.11 APPROVED: SURETY BOND FOR NEW-‐ELECTED COUNTY TAX ASSESSOR&COLLECTOR MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Surety Bond ($65,000) for incoming elected County Tax Assessor&Collector—Mary E. Sandoval Discussion:-‐-‐Next Agenda Item: Resolution for new Tax A&C as requested by bank depository MOTION CARRIED. 2.12 APPROVED: ACCEPT DONATION TO DCVFD FROM SHELL EXPLORATION CO MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve Dimmit County Vounteer Fire Department (DCVFD) to accept donation ($27,500) from Shell Exploration Co for specialized equipment as presented. Discussion:-‐-‐Thank You letter from county-‐-‐-‐to follow Purchase Order procedure, maintain list of vendors and breakdown of items—tankers w/caterpillar(?) for use in sandy grounds, four-‐wheeler for dept.—Next Agenda Item: job description for new VFD members MOTION CARRIED. 2.13 APPROVED: DEPARTMENT SHIRTS FOR FULL-‐TIME EMPLOYEES, OFFICIALS MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to pay UniFirst Corporation for all county full-‐time employees and elected officials, as presented. Discussion:-‐-‐order form provided in payroll envelope MOTION CARRIED. 2.14 APPROVED: HIRING – PART TIME CLERK, JP PCT. 1 AND JP PCT. 2 OFFICES MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve the Hiring of Demi Cruz (Asherton) as part-‐time Clerk for Justice of The Peace Offices, JP Pct. 1 and JP Pct. 2, effective: December 18, 2012, as presented. MOTION CARRIED. 2.15 TABLED:REVISITED:DENIED RETIREMENT OF MELINDA V. CAMPOS-‐TAX ASSESSOR & COLLECTOR [RE:-‐-‐court members questioned if this is procedure to follow? since term ends on 12-‐31-‐12 but rather she call TAC for information MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to Table this item. MOTION CARRIED. MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve to re-‐visit Agenda Item 2.15 MOTION CARRIED. 12 : 26 : 12 PAGE : 2 OF 4
2.15 RETIREMENT-‐MELINDA V. CAMPOS, contd., [RE:-‐-‐Campos informed by TAC to work 2-‐days to complete term;Auditor Ofc. to hire ] MOTION: Francisco G. Ponce SECOND: Johnny Gloria That the Commissioners Court approve to deny retirement of Melinda V. Campos, Tax Assessor&Collector, for term ending on December 31, 2012, as presented. MOTION CARRIED. 2.16 APPROVED: PURCHASE OF PRESSURE WASHER AND USED FORKLIFT – ROAD&BRIDGE PCT. 4 MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve purchase of a Commercial Pressure Washer and a used Forklift for R&B Pct. 4 as presented. MOTION CARRIED. 2.17 APPROVED: HIRING -‐ FULL TIME EMPLOYEE FOR ROAD & BRIDGE PCT. 4 MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve the Hiring of TBA as full-‐time employee for Road&Bridge Pct. 4, effective: January 1, 2013 Discussion:-‐-‐will require CDL MOTION CARRIED. 2.18 TABLED: AWARD CONTRACT TO J.R. SITEWORK FOR DIAMOND H ROAD IMPROVEMENT [RE: -‐-‐Engineer Daniel Hejl and retained attorney Donato Ramos are preparing the contract for the 6.5 mile project—discussion regards if donation of materials or cash/check? –to obtain more information after January 1 ] MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to Table this item. MOTION CARRIED. 3. L A W E N F O R C E M E N T 3.1 TABLED: APPOINT RODOLFO S. LOPEZ, RESERVE DEPUTY, EFFECTIVE: DECEMBER 5, 2012 3.2 TABLED: APPOINT JUAN OYERVIDES, RESERVE DEPUTY, EFFECTIVE: DECEMBER 5, 2012 3.3 TABLED: APPOINT VERONICA C. OROSCO, ANDY BRISENO, RESERVE DEPUTIES, EFFECTIVE: DECEMBER 12, 2012 3.4 TABLED: APPOINT RAUL VEGA, RESERVE DEPUTY, EFFECTIVE: DECMEBER 11, 2012 [RE:-‐-‐consensus of court members to table these items, pending new Sheriff appointment ] MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to Table the aforementioned agenda items, as presented. MOTION CARRIED. 3.5 NON-‐ACTION ITEM 3.6 APPROVED: PROMOTION OF DISPATCHER FROM PART-‐TIME TO FULL-‐TIME [RE:-‐-‐to replace Angie Perez] MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve to promote Monica Maldonado from part-‐time to full-‐time Dispatcher, effective: December 5, 2012 …subject to earning base salary , as presented. MOTION CARRIED. 3.7 APPROVED: HIRING – PART TIME JAILER [RE:-‐-‐to replace Thomas Medina] MOTION: Mike Uriegas SECOND: Rodrigo Jaime That the Commissioners Court approve the Hiring of TBA , effective: January 1, 2013 MOTION CARRIED. 3.8 APPROVED: HIRING – PART TIME JAILER [RE:-‐-‐to replace Sulema McHazlett] MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve the Hiring of Jeffrey Cavasos , effective: December 19, 2012 as presented. MOTION CARRIED. 3.9 APPROVED: HIRING – PART TIME JAILER [RE:-‐-‐to replace Jose D. Cabrera] MOTION: Johnny Gloria SECOND: Rodrigo Jaime That the Commissioners Court approve the Hiring of TBA , effective: December 23, 2012 as presented. MOTION CARRIED. 3.10 APPROVED: HIRING – PART TIME JAILER [RE:-‐-‐to replace Roberto Parra] MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve the Hiring of TBA , effective: December 28, 2012 as presented. MOTION CARRIED. 12 : 26 : 12 PAGE : 3 OF 4
3.11 JAIL STATUS AND SHERIFF DEPARTMENT REPORT [RE:-‐-‐JAIL: all Bexar County inmates removed—19 inmates from LaSalle, 34 locals—will need to replace 1-‐more jailer whom will resign on December 21-‐-‐-‐SHERIFF DEPT. : no Chief Deputy at this time ] NO MOTION PRESENTED. 4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS 4.1 STATUS REPORT ON EXISTING PROJECTS [RE:-‐-‐no one present to address this item] NO MOTION PRESENTED. 5. F I N A N C I A L 5.1 APPROVED: COUNTY PAYROLL REPORT MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve County Payroll Report for periods: 12/07/12, 12/21/12 and Employees Comp-‐Sick-‐Vac Balance Reports, as presented. MOTION CARRIED. 5.2 APPROVED: PURCHASE ORDERS AND CLAIMS MOTION: Mike Uriegas SECOND: Johnny Gloria That the Commissioners Court approve Purchase Orders and Claims as presented. MOTION CARRIED. *attachment 5.3 APPROVED: CLAIM DOCKET MOTION: Mike Ureigas SECOND: Rodrigo Jaime That the Commissioners Court approve General Fund docket ($49,459.60) w/add-‐on claims/reimbursements(dumpsters) to : 1)Victor Moreno($250), 2) MMR Construction Inc($250), 3) Anita Trapp($23.09), 4) Unifirst($2,900.00), the Utilities Fund docket ($45,722.18) as presented. MOTION CARRIED. *attachment(s) MOTION: Johnny Gloria SECOND: Mike Uriegas That the Commissioners Court approve Airport Fund docket ($2,920.56), Certificates of Obligation docket ($5,552.00) as presented. MOTION CARRIED. *attachment(s) MOTION: Rodrigo Jaime SECOND: Johnny Gloria That the Commissioners Court approve Law Library docket ($974.00) as presented. MOTION CARRIED. *attachment 1.4 APPROVED: REVISIT AGENDA ITEM 1.4 b) Rodrigo Jaime-‐Commsr. Pct. 4, RE:-‐-‐ 1) need obtain status on Interlocal Agreement w/Carrizo Springs CISD regarding “Kid’s Café” Program, 2) editorial in Express&News about Salary for Dimmit County Sheriff, 3) instruct County Auditor to conduct Inventory at Sheriff’s Department (before Sheriff Gonzales leaves) c) Valerie Rubulcaba-‐(Sheriff Dept)Stone Garden Grant Administrator, RE:-‐-‐cover and storage for License Plate Reader, storage for Stone Garcen/Border Star equipment—Affidavit for monies(Maverick County) and back up on computer for Stone Garden 6. ADJOURNMENT MOTION: Rodrigo Jaime SECOND: Mike Uriegas That the Commissioners Court approve to Adjourn Meeting [12:05 PM]. MOTION CARRIED. APPROVED: ________________________________ FRANCISCO G. PONCE, COUNTY JUDGE ATTEST: ________________________________ MARIO Z. GARCIA, COUNTY CLERK DECEMBER 26, 2012 REGULAR SESSION PAGE : 4 OF 4