finit solutions getting the most out of enterprise - 6.5.1 and the extraction utility

The Finit Solutions Series

Getting the Most out of Hyperion Enterprise: Release 6 5 1 and theEnterprise: Release 6.5.1 and the Extraction Utility for HFM

July 14 2010July 14, 2010

Presented by Angie Apple

www.finitsolutions.com

The Finit Solutions Series

About Finit Solutions


Th Fi it S l ti S i

Getting the Most out of HE: Release 6.5.1 and the Extraction Utility for HFM

Finit IntroductionThe Finit Solutions Series

Finit Solutions specializes in consulting services in the Oracle Hyperion Enterprise Performance Management Solutions suite of products:

Financial Consolidation– Financial Management (HFM)

Hyperion Enterprise

Planning and Business Intelligence– Planning

Essbase– Hyperion Enterprise

– Financial Close Management

– Disclosure Management

– Essbase

BI+ Reporting ToolsFinancial Reporting

Integration– Financial Data Quality Management

(FDM)

– Financial Reporting

– Interactive Reporting

– Smartview

Web Analysis( )

– Oracle Data Integrator (ODI)

– Data Integration Management (DIM)

– Other (EPMA, ERPi, etc)

– Web Analysis

– Essbase Excel Add‐in

www.finitsolutions.com‐ 3 ‐

Other (EPMA, ERPi, etc)

Th Fi it S l ti S i


Finit’s Enterprise & HFM ExperienceThe Finit Solutions Series

• Finit’s co‐founders were Hyperion Enterprise consultants for a Big Four consulting company in the 1990s.

i i h h d k l d f i i i h S f

p p

• Finit has the deepest knowledge of Hyperion Enterprise in the country. Some of our consultants have worked with Hyperion Enterprise since it was Microcontrol.

• Finit also has one of the largest practices of HFM certified consultants in the country. We assist clients with all aspects of HFM deployments from full lifecycle implementations toassist clients with all aspects of HFM deployments from full lifecycle implementations to application optimization / redesign activities.

• We design solutions around complex foreign currency analysis (including constant‐rate reporting), phased financial close calendars, tax reporting, IFRS and US GAAP p g), p , p g,adjustments, detailed cash flow analysis, and various other advanced accounting requirements.

• Finit is a member of the Oracle HFM Customer Advisory Board. In this role, we work directly with product development and quality engineering teams to address future enhancements to HFM.

• Rob Cybulski, co‐founder of Finit, is the HFM domain lead for the Oracle Applications User Group’s Special Interest Group


User Group’s Special Interest Group.

Th Fi it S l ti S i


Finit’s Client Service The Finit Solutions Series

W t k li t i i l

Finit s Client Service

We take client service very seriously.

Our client service approach has led to 100% customer satisfaction for every Finit client f y

(125 and counting).


Th Fi it S l ti S i


Some Finit ClientsThe Finit Solutions Series

•


Th Fi it S l ti S i


About the Presenter The Finit Solutions SeriesAbout the Presenter

Angie AppleAngie [email protected]

• One of Finit’s 2 founding partners

• HFM Certified Consultant• Has been designing and

implementing Hyperiontools since the 90’s

• Specializes in conversionspfrom Hyperion Enterpriseto HFM


Th Fi it S l ti S i


How to Ask a QuestionThe Finit Solutions Series

Q


Th Fi it S l ti S i


Agenda The Finit Solutions Series

• Overview of the Extract Utility

• Overview of the Hyperion Enterprise application to be

Agenda

• Overview of the Hyperion Enterprise application to be used

• Quick explanation of HFM dimensions• Quick explanation of HFM dimensions

• Demonstration of the utility

• What gets extracted?• What gets extracted?

• What does not get extracted?

Oth f t i H i E t i 6 5 1• Other new features in Hyperion Enterprise 6.5.1

• Upcoming webinars


Th Fi it S l ti S i


OverviewThe Finit Solutions Series

• Hyperion Enterprise 6.5.1 includes a utility that may accelerate the conversion of an Enterprisemay accelerate the conversion of an Enterprise application into an HFM application.

h l ll d• This utility allows you to extract metadata, Account lists, Entity lists, Journals, Data and Logic f ffrom Enterprise for import into HFM.


Th Fi it S l ti S i


An accelerator not a solutionThe Finit Solutions Series

• Oracle has several disclaimers and mentions many things to lookout for when using this utilitythings to lookout for when using this utility.– “Some data and metadata may not get extracted”

“ d d b f ll ll d– “It is not intended to be a full migration. You will need to make additional changes in order to get correct consolidated results in HFM”consolidated results in HFM

• It is not a turn‐key solution.

• Using the utility alone doesn’t allow you to take advantage of new functionality in HFM.


Th Fi it S l ti S i


Prerequisites and/or RequirementsThe Finit Solutions Series

• Need to have a 6.5.1 Enterprise applicationR l 6 3 1 d li ill d b d

q q

– Releases 6.3.1 and earlier will need to be removed before installing the 6.5.1 version of Enterprise

Th d tiliti i l d d i th i t ll f– There are upgrade utilities included in the install for converting prior versions

HE d th Utilit t b• HE and the Utility must be installed on the same machine


Th Fi it S l ti S i


Prerequisites and/or RequirementsThe Finit Solutions Series

• If it is necessary to convert older releases (4.7‐6 4 1) to 6 5 1 make sure the data is consolidated

q q

6.4.1) to 6.5.1 make sure the data is consolidated with a status of OK before conversion.


Th Fi it S l ti S i


HFM DimensionsThe Finit Solutions Series

HFM contains 12 dimensions, 8 of which are preset and 4 of which are optional. The 8 preset dimensions are:p p

1. Scenario – Type of Data (i.e. Actual, Budget, Forecast)2. Period – Can be the month, Quarter, etc to view the data

l ( )3. Year – Fiscal reporting year (2007, 2008)4. View – Frequency (Periodic, YTD, QTD)5. Entity – Hierarchies of the main reporting rollups needed (Legal, Tax,

M t t )Management, etc.) 6. Value ‐ The audit trail of an entity, including local currency, translated / pre‐

elimination amount, elimination amount and post elimination amount7 Account The HFM application chart of accounts7. Account – The HFM application chart of accounts 8. ICP – Intercompany Partners: The partner entity that the intercompany

relationship is with


Th Fi it S l ti S i


HE to HFM: Periods & YearsThe Finit Solutions Series

HE HFMPeriod

Year


Th Fi it S l ti S i


HE to HFM: Category ‐> Scenario + YearThe Finit Solutions Series

HE HFMHE HFM


Th Fi it S l ti S i


HE to HFM: Frequency ‐> ViewThe Finit Solutions Series

q y

HE HFM


Th Fi it S l ti S i


HE to HFM: EntityThe Finit Solutions Series

y

HE HFM


Th Fi it S l ti S i


HE to HFM: Subentity ‐> Value DimensionThe Finit Solutions Series

HE HFM


Th Fi it S l ti S i


HE to HFM: Acct.Subacct ‐> Account + CustomThe Finit Solutions Series

HE HFM


Th Fi it S l ti S i


HE to HFM: Subaccount ‐> CustomThe Finit Solutions Series

HE HFM


Th Fi it S l ti S i


Starting the utilityThe Finit Solutions Series

g y


Th Fi it S l ti S i


Running the extraction utilityThe Finit Solutions Series

g y


Th Fi it S l ti S i



g y


Th Fi it S l ti S i


What gets extracted?The Finit Solutions Series

• Calendar Settings (creates the HFM Profile, .per)

l

g

• Application Settings

• Security Settings (creates the .sec file as well as brings over security class tags within dimensions)

• Currency y

• Categories (becomes Scenarios and Years)

• Accounts (hierarchy comes from SUB type logic)• Accounts (hierarchy comes from SUB type logic)

• Sub accounts (becomes a Custom)


Th Fi it S l ti S i



• Intercompany Matching Group

( l d h h d d

g

• Entities (translation and chart methods are tagged as UDAs)


Th Fi it S l ti S i



• Substructures (this becomes part of the Value dimension but can be a Custom if needed)

g

dimension but can be a Custom if needed)

• Lists (becomes part of the Member List, .lst)

– Account Lists

– Entity Lists


Th Fi it S l ti S i



• Data (optional, creates .dat files)

d f

g

• Organization By period information – Ownership

– Shares

– Method


Th Fi it S l ti S i



• Journals (creates .jlf files. Folder is labeled Journals with subfolders by Category )

g

Journals with subfolders by Category.)

• Jo rnals templates• Journals templates – Standard Journal Templates without Entities and Accounts do not load into HFMAccounts do not load into HFM.

– To load the standard template into HFM, enter a valid entity and account in the journal load file


entity and account in the journal load file.

Th Fi it S l ti S i



• Logic (creates a .rle, Rules file)Chart logic

g

– Chart logic

– Translation logic

– Consolidation logic g

– Dynamic View logic

– Input logic

– No Input logic

• Logic statements that are not needed or that may not convert to the correct syntax are included as comment lines. You must review the converted logic.


Th Fi it S l ti S i


Everything does not get extractedThe Finit Solutions Series

• Allocation Rules

d l

y g g

• Data Entry Schedules

h d l• Update Rules

• Custom Functions

• Hyperion Schedules

• Reports / Sets /

• SCE Logic Statements

• Consolidation Details Data

Books

• Retrieve Excel Consolidation Details Data

• Parent Entity Data

i bl

• SmartView

• AutoPilot• Conversion Tables • AutoPilot


Th Fi it S l ti S i


Post extraction activitiesThe Finit Solutions Series

• There are many things you may need to do after running the extraction Much of this will dependrunning the extraction. Much of this will depend on the complexity of the HE application itself.

f l f h k• Here are a few examples of activities to check out, but this is only a start.– After loading the extracted files into Hyperion Financial Management, running a consolidation may f il b f i tibiliti i th l filfail because of incompatibilities in the rules file.

– Any functions in Chart method referencing a currency rate account will not generate correct rule statements


rate account will not generate correct rule statements.

Th Fi it S l ti S i


Post extraction activitiesThe Finit Solutions Series

– The Entity List flag “Include All Dependents” extracts top‐level entities in addition to the dependent entities.p

– The Dynamic View account type filter is not extracted for Account Lists. You will need to manually modify the HFM

b li t fil t i l d th filt f D i Vi tmember list file to include the filter for Dynamic View account.

– Negative amounts in journals do not load into HFM.

– The rules file may contain logic for categories that are notThe rules file may contain logic for categories that are not extracted.

– If an account is set to IsCalculated=N, it is recommended that you include the statement HS.CLEAR before any HS.EXP statement in the extracted Rules file. This ensures the account cell is cleared prior to performing a calculation.


p p g

Th Fi it S l ti S i


Additional HelpThe Finit Solutions Series

• Additional ReferencesO l ’ E i U ili G id

p

– Oracle’s Extraction Utility Guide

– Oracle’s Hyperion Enterprise Release 6.5.1 Readme d tdocument

– Oracle’s Hyperion Enterprise Release 6.5.1 Installation GuideGuide


Th Fi it S l ti S i


Key AdviceThe Finit Solutions Series

• Design your HFM application first!

h h

y

• Determine how you want to use the dimensionality and functionality of HFM, then d d h h h l ffdecide whether the extract utility may offer some time savings for you.

• Don’t let the utility dictate your HFM design!


Th Fi it S l ti S i


Other New Features in HE 6.5.1The Finit Solutions Series

• FDM drill‐back from web data grid (must be on FDM 11 1 x)FDM 11.1.x)

• Improvements to Application Backup and Restore l ( f d fUtility (run from Windows Start Menu or from

Autopilot)

• Search and Sort in Reports and Books

• Full list of new features: – The Finit Minute (Q1 2009 (6.5), Q1 2010(6.5.1))


Finit Solutions Series

Contact and Future Webinars


Th Fi it S l ti S i


Upcoming Webinars The Finit Solutions Series

Getting the Most out of Integration:

Upcoming Webinars

Essbase and Oracle Hyperion Planning Integration Options

Join us on August 18 to learn about the various data and metadata integration options for Essbase and Planning We will discuss the business case and pros / consoptions for Essbase and Planning. We will discuss the business case and pros / cons of various tools and solutions, including:

•Essbase Integration Services (EIS)•Oracle Data Integrator (ODI)•Oracle Data Integrator (ODI)•Enterprise Performance Management Architect (EPMA)•Financial Data Quality Management (FDM)•Essbase StudioEssbase Studio•Additional solutions

To register, go to www.finitsolutions.com/Insights_Webcast.html


Th Fi it S l ti S i


Finit ContactsThe Finit Solutions Series

Q ti ?Questions? Angie Apple

[email protected]

215‐651‐4661

Email us for a

215 651 4661

Ed DeLise (VP of Sales)

d li @fi i l i

copy of the slides or

l k h d

[email protected]

678‐296‐3611

link to the [email protected]


finit solutions getting the most out of enterprise - 6.5.1 and the extraction utility

Technology

ti s igetting

extraction utility

finit solutions seriesw

comth fi

etcth fi

wew robcybulski

hfmfinits client service

aspects of hfm deployments