STREETS OUTSIDE COLLEGE

5S

What is 5S?

Methodology for effective and efficient organization of a workspace and it uses the list of five Japanese words.

1S- Seiri(Sort)2S- Seiton (Straighten)3S- Seiso (Systematic Cleaning)4S- Seiketsu(Standardize)5S- Shitsuke (Sustain)

5s means “Proper place for everything and everything in place”

1. SORT Removal and proper disposal of unnecessary items. Elimination of obstacles. Proper evaluation of necessary items.

2. STRAIGHTEN Proper arrangement of necessary items for easy use and for saving time. Making workflow smoother.

3. SYSTEMATIC CLEANING Cleanliness and maintenance of workplace-machinery , equipments. Maintaining safety of work.

4. STANDARDIZE Maintaining standard of the work. Maintaining orderliness that is everything at right place.

5. SUSTAIN Maintain and review standards. To keep the working order and not allowing a gradual decline back to the old ways.

Management Responsibility for Housekeeping

Commitment.

Demonstration of Commitment.

Planning.

Communicate the plan.

Train & make employees aware.

Provide Resources.

Motivate the employees.

Reward & Recognition.

1S-SORT

AESTHETIC LOSS

FLIES

PROHIBITING STREET ANIMALS

REMOVAL OF WASTES AND GARBAGE

UNLEVELLEDMAN-HOLE

COVER

TREE TEMPLE,DARGAH,ETC

ELIMINATION OF OBSTACLES FROM ROADS

PITS AND HOLES OF ROADS MAY LEAD TO ACCUMULATION OF WATER,GARBAGE AND MAY ALSO LEAD TO ACCIDENTS

PROHIBITING ENCROACHMENT OF STREETS AND FOOTHPATH

2S-STRAIGHTEN

PROPER ARRANGEMENT OF DUSTBINS• LOCATION OF DUSTBINS SHOULD BE PROPER AND SHOULD BE EASILY

APPROACHABLE TO THE PEOPLE.

• DUSTBINS SHOULD BE AMPLE IN NUMBER AND SHOULD BE PLACED AT EQUAL DISTANCES.

• SEGREGATION OF GARBAGE BY USING SEPARATE DUSTBINS FOR VARIOUS CATEGORIES(i.e. BIODEGRADABLE AND NON BIODEGRADABLE) AND IT SHOULD BE MARKED ON THE DUSTBINS.

PROPER DRAINAGE SYSTEM

OTHER BASIC REQUIREMENTS• PROPER ARRANGEMENT OF STREET LIGHTS.• ENERGY EFFICIENT i.e. USAGE OF SOLAR STREET LIGHTS.• SUFFICIENT IN NUMBER FOR PROPER ILLUMINATION.• DIRTY LIGHT FIXTURES REDUCE ESSENTIAL LIGHT LEVELS, CLEAN LIGHT FIXTURES

CAN IMPROVE LIGHTNING EFFICIENCY SIGNIFICANTLY.

• PROPER ARRANGEMENT OF GREEN BELT ALONG THE STREETS.

• INSTALLATION OF SIGN BOARDS AT REQUIRED PLACES FOR THE PROPER GUIDANCE OF THE PEOPLE.

• TRAFFIC SYMBOLS TO BE PLACED AT PROPER PLACES TO MAINTAIN ROAD SAFETY AND FOR ACCIDENT REDUCTION.

• PRESENCE OF PROPER DIVIDERS TO MANAGE TRAFFIC AND TO AVOID CHOAS AND ACCIDENTS.

• PRESENCE OF PROPER FOOTPATH FOR THE CONVENIENCE OF THE PEDESTRIANS.• AISLES SHOULD BE WIDE ENOUGH TO ACCOMMODATE PEOPLE AND VEHICLES COMFORTABLY AND SAFELY.• WARNING SIGNS AND MIRRORS CAN IMPROVE THE SIGHT-LINES IN BLIND CORNERS.• ENCOURAGE PEOPLE TO USE AISLES SO THAT THEY DON’T TAKE SHORTCUTS THROUGH HAZARDOUS AREAS.• STAIRWAYS AND AISLES ALSO REQUIRES ADEQUATE LIGHTING.

• PRESENCE OF ZEBRA CROSSINGS AT REQUIRED PLACES.

CONTD…

• PROPER PARKING ARRANGEMENTS OUTSIDE THE SHOPS NEAR THE COLLEGE AREA, TO AVOID MALFUNCTIONING OF THE ROADS.

• INSTALLATION AND EFFICIENT ARRANGEMENT OF BENCHES ALONG THE STREETS FOR LEISURE PURPOSES.

• ARRANGEMENT OF SHOPS AND STREET VENDORS IN A PLANNED MANNER ALONG THE STREETS.

CONTD…

3S-SYSTEMATIC CLEANING

MAINTAINING CLEANLINESS• CHECK AND MAINTAIN THE DAILY CLEANLINESS OF DUSTBINS.• CHECK THE PROPER DISPOSAL OF THE GARBAGE.• CHECK THE PROPER USAGE OF THE DUSTBINS.• REGULAR COLLECTION ,GRADING AND SORTING OF GARBAGE IS

ESSENTIAL.

• CHECK AND MAINTAIN THE CLEANLINESS OF THE STREETS ,FOOTPATHS AND THE BENCHES.

• CLEANLINESS OF THE AREA AROUND FOOD STALLS SHOULD BE MAINTAINED.

MAINTENANCE OF OTHER PROPERTIES• PROPER MAINTENANCE AND REPAIRING OF STREETS TO AVOID

ACCIDENTS.

• PROPER MAINTENANCE AND FIXING OF FOOTPATHS .

• PROPER MAINTENANCE AND REPAIRING OF THE ROAD DRAINAGE SYSTEM.

• MAINTENANCE OF THE GREEN BELT ALONG THE STREETS BY REGULAR WATERING, TRIMMING, ETC.

• MAINTENANCE OF SIGN BOARDS,STREET LIGHTS,ETC.

• CHECK AND MAINTAIN THE PARKING AREA TO AVOID INCONVENIENCE AND FOR EFFICIENT USAGE OF SPACE.

CONTD…

4S-STANDARDI

ZE

MAINTAINING HIGH STANDARDSFrequency of Checking of each Parameter should be Documented & Communicated to

Concerned Authorities.

The standard size of streets and footpaths should be 30-40ft and 2m respectively.

However , in cases of narrow streets, maximum area of streets(workplace) should be

obtained through proper planning like controlling encroachments, efficient parking, etc.

Width of green belts should be 2-3 m with proper trimming, watering and manuring on

monthly basis by appointing a gardening team.

Dustbins should be placed after every 15 m and should be cleaned on daily basis.

Benches should be placed after every 500 m.

Street lights should be placed after every 10 m.

Creating an efficient sweeping team for maintaining the cleanliness of the streets,

footpaths and benches.

Maintaining and cleaning of the drainage system especially during rainy seasons.

Traffic maintenance team and parking management team should be formed to

maintain the high standards of the streets and work should be done in three shifts

for better maintenance.

Collaborating with colleges and NGOs to help in maintain the standards of

streets(workplace) by giving monthly assignments to the students/members ,

which will create a sense of responsibility and awareness among the people.

MAINTAINING HIGH STANDARDS OF ROAD SAFETY• PROPER SET OF TRAFFIC RULES AND REGULATION SHOULD BE DEFINED

AND STRONGLY IMPLEMENTED.• STRONG CHECK SHOULD BE MADE ON THE NUMBER OF RIDERS ON TWO

WHEELERS.( A RULE WHICH IS OFTEN BROKEN ON STREETS OUTSIDE COLLEGE)

• USE OF MOBILE PHONES WHILE DRIVING SHOULD BE STRICTLY PROHIBITED.

• HELMETS (INCLUDING THE PILLION RIDER) AND SEATBELTS SHOULD BE MADE COMPULSARY.

• CARRYING LICENSE SHOULD BE MADE MANDATORY.

5SSUSTAIN

SUSTAIN & MAINTAIN ESTABLISHED PROCEDURES

Train workers to follow good housekeeping disciplines autonomously.

5s program should be attended by all people (employees responsible for

maintaining the street standards , students , members of NGOs , etc.)

Banner , slogans , posters & newsletters should be fully utilized to draw

attention of everyone for the same

Periodic 5s implementation review should be conducted by top management

by timely auditing.

S. NO. AUDIT CHECK POINT AUDIT OBSERVATION

SCORE OUT OF 100

ACTION TAKEN(Y/N)

PERSON RESPONSIBLE

1. Number of:a) Dustbinsb) Street lightsc) Benches d) Sign boards

2. Condition of roads3. Condition of footpaths4. Condition of bus stops5. Overall neatness and cleanliness

6. Condition of green belts7. Encroachment on roads and

footpaths

8. Proper functioning of street lights

9. Management of parking10. Management of traffic

5S AUDIT CHECKLIST

CONCLUSION AND LESSON LEARNED 5S is indeed an efficient methodology used by the Japanese to improve the standards

of the working environment.

With the implementation of 5S the chances of mistakes and accidents can be reduced

to a great extend.

The workstations(streets outside college) become more spacious, clean and tidy which

leads to greater well being and increased motivation.

Things become easy to manage thus leading to smooth working and time saving.

Implementation of 5S methodology also leads to reduction of wastage and provides

greater safety.

Thus, 5S practice helps everyone to live a better life.