Streamlining SAP HCM

Wednesday 20 March 2013 9am – US (Eastern)

2pm – UK

3pm – CET

Webcast: Online and Mobile SAP HCM Processes & Forms

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Global, Accredited SAP HCM Implementation

Partner: Expertise in HR, Payroll, Talent, Self

Services, Processes & Forms

ROC & tHRive

SAP HCM Solution Suite for Streamlining HR

operations

tHRive – Streamlining SAP HCM

HCM Admin Console Fully configurable web-

based utility for HR

administrators

Mobile HCM Employee Self

Services delivered

via an iPhone app

Self Service HCM

Ready-to-run Self Service applications

Performance & Goals Performance, talent,

goals & development in

a single application

Rostering Employee schedule

maintenance made

easy

On Boarding Manage complex on and off

boarding processes across

multiple departments

HCM Forms Configurable online

forms for HR

processes

Efficiency & Cost Reductions

Shorter process cycles, no re-keying, data validation, reduced

errors, easy to manage, ideal for shared service centres

Compliance

Approval logs, process tracking, process adherence , data &

document security.

Ease of Adoption

Simple to use, no training required, wider take-up, devolve to

line managers

On-going Improvement

KPI metrics & trends, locate bottlenecks

Sustainability

Eliminate paperwork, mobile access

Benefits

$

HCM Processes and Forms - Key Features

Online form handling Configurable process flows Automatic Infotype Updates (both PA and OM) Choice of form UI’s Attachment handling Launcher for Bulk processes Integration with SAP Workflow Integration to Digital Personnel File Integration with SAP Self Services Extensible configuration framework

SAP HCM Process & Form Framework

Stores form data in mirrored infotype fields, validating data at point of entry Routes data (and attachments) by reference to your SAP Org Structure using

SAP Workflow Accesses your SAP configuration for existing business logic Integrates data to/from SAP infotypes without need for custom web services Tracks process statuses with auto-alerts & escalations Controls access to data (and attachments) according to SAP roles and

authorizations Reports process trends (e.g. process durations) through SAP BI

Why is it this framework so important?

ROC, tHRive and P&F

Specialist SAP Processes & Forms practice; huge experience of all P&F technologies from numerous

customer deployments Unrivalled understanding of P&F – from developing and

supporting tHRive Forms

tHRive Forms; suite of applications, utilities and methodologies to give you the best results from P&F, lowering your TCO

Why use tHRive HCM Forms

Pick and Mix; accelerators for everyone, no matter which P&F technology path

Cross-Platform Mobile Compatibility; no need for special architecture

Look & Feel; totally fresh engages users Process Catalogue; extensive ready to

use forms for typical HR processes Ease of Use; intuitive form designs and

flexible process launcher

Ease of Deployment; tHRive service library saves you from coding ABAP services

Filling the Gaps; Utilities such as our Dynamic Action parser mean you won’t discard your existing SAP HR investment

International Scalability; support varying requirements of different countries within single multi-country form

What does P&F do? An example

1. HR enters new employee in Form 1

2. Automated infotype update

3. Line Manager records IT & Facilities needs in Form 1

4. Facilities receives checklist (Form 2)

5. Automated Infotype update

6. Triggers interface to other systems

7. IT receives checklist (Form 3)

8. Automated infotype update

9. Email to new employee with logon details

How does P&F work? Architecture Overview

Configuration

Form Layout

(UI settings)

Workflow

Services

(Standard and

Custom)

User Applications

Form Launcher

Data

Form Container

Infotypes

Other Data Areas

Process

Configuration

User Experience: How do you like your P&F?

Choice of different UI’s for P&F

Key differences Look and Feel Cost Ease of use Ease of Configuration Maturity Mobile-compatibility Prerequisites (e.g. SAP

version)

Adobe

ABAP Webdynpro

Javascript

User Experience: How do you like your P&F?

P&F UI UI

Technology

First

Released

SAP Version

Required

(All ECC6.0)

Layout Config

Tool

Mobile

Compatible

SAP Interactive

Forms by Adobe

Adobe

Forms

2004 EHP0 onwards Adobe Livecycle

(specialist

skillset needed)

tHRive Forms WD

ABAP

Webdynpro

2010 EHP0 onwards SAP Table

maintenance

(SM31)

tHRive Forms JSUI

Javascript 2012 EHP4 onwards SAP Table

maintenance

(SM31)

FPM ABAP

Webdynpro

ABAP

Webdynpro

2012 EHP6 + HR

Renewal 1.0

onwards

FPM editor

Demonstration

Pitfalls and Common Issues

P&F sits on top of the complexity of your existing SAP HR configuration… Web-based UI’s of online forms keep complexity away

from the end user away but not from the configurer! Thorough Solution Design is essential!

P&F + UI settings + Workflow + ABAP services + underlying HR config = COMPLEX

A decoupled what? SAP P&F data updates use the Decoupled Infotype framework… But that doesn’t mean you need to start decoupling PA30

or ESS transactions Process Content; SAP sample content is very limited in scope

and artificially simple. Generic Services: SAP services are useful but not enough.

We’ve never seen a customer implementation without ABAP service development!

Dynamic Actions: P&F takes no account of dynamic actions in t588Z !

International Scalability; P&F makes it hard to use single forms across multiple countries

So wouldn’t it be great if…

P&F could run on mobile devices…

I had business-ready

processes available on day 1…

I could minimize time spent developing Generic Services…

P&F handled existing Dynamic Actions…

P&F was Internationally

Scalable…

tHRive JSUI: fully mobile compatible with no additional architecture

tHRive Forms Catalog: >30 Processes ready to run, and easily adaptable

tHRive Service Library: Dozens of plug and play Operations for those useful things that P&F Design Time cannot do

tHRive Dynamic Action Parser: no need to re-build, just keep using T588Z

tHRive Forms: Configure single processes handling multi-country variations, local IT’s etc.

So wouldn’t it be great if…

I could get help from experts who’ve really done it before…

There was a way to make my

P&F forms run faster…

I could easily isolate what happens when I trigger user events…

I could have the best of all worlds…

ROC P&F Specialist Team: With >5 yrs of successful deployments in >20 countries, our team has unrivalled experience across all aspects of P&F

tHRive Forms Plugin Framework: Keep

your dropdowns and calculations running fast even if your form is longer than War and Peace

tHRive Forms Plugin Framework: At last! Transparent linkage between user events and service logic

tHRive Forms: can be used alongside all

SAP standard P&F applications. You keep your options open

Organisation related

Position Create

Position Maintenance

Job Maintenance

Org Unit Create

Org Unit Maintenance

Job Requisition

Position create / hiring

combo

Employee related

One step hiring

Multi-step hiring (with

payroll option)

Off Boarding

Transfer (in country)

International Transfer

Pre-delivered Process Catalogue

Employee related

Promotion

Change of Pay Rate

Change of Pay Scale

Special payment request

Overtime recording

Working time change

Probation review

Grievance

Disciplinary

Exit interview

Voluntary Termination

Involuntary Termination

Tuition reimbursement

Loan request*

Ready-to-Run Process Catalogue

Employee related

Change of address

Change of address (US)

Contract change

Unplanned absence

Maternity (Uk)

Flexible working req (UK)

Sickness/Return to work

Leave of Absence

Return from leave of

absence

Contractor Hiring

Contractor Termination

Contractor to Perm

Custom Processes There is nothing that can’t be streamlined

This process was

delivered for a large

US customer with

25,000 employees.

Before tHRive - users

of this international

hire process entered

data into 45 SAP

screens.

With tHRive – its 1

streamlined process

with 3 forms.

Questions & Answers

For more information please contact:

Damian Williams

damian.williams@roc-group.com

+44 7771 790811

Tom Hallewell

tom.hallewell@roc-group.com

+44 7970 388373

Or your local ROC Consulting Organization