Challenge

2::FFLOWCHARTSLOWCHARTS A Presentation on

COLLEGE ADMISSION PROCESSCOLLEGE ADMISSION PROCESSof

BANASTHALI UNIVERSITYBANASTHALI UNIVERSITY

Presented To You By The Students Of B-Tech (E.C.)

2nd Year (3rd Semester)

Banasthali UniversityBanasthali University

- Devanshi Agarwal - Sonakshi Goyal - Trisha Gera

Introduction to Flowcharting

A Flowchart is a type of a diagram that represents an algorithm, workflow or process, showing the steps as boxes of various kinds, and their order by connecting them with arrows. This diagrammatic representation illustrates a solution model to a given problem.Flowcharts are used in analyzing, designing, documenting or managing a process or program in various fields.

College Admissions Process

Admission/Counselling Time Period:

June 25th-July 10th

Macro-Macro-FlowchartFlowchart

CommencementCommencement of of the the

Admission Process Admission Process

Entrance Test

Filling Up of Online/Offline Application Form

Online/Offline Registration

Starts on 1st April

Entrance Test

Cleared?

Go to the institute for allotment

Try Next Year

A

Medical Examination

Document Verification

Counselling

Agreement Fill

Interview

IT Centre:L-11 &L-12 (Ground Floor)

IT Centre:L-21 (First Floor)

IT Centre:L-21 (First Floor)

IT Centre:T-21 (First Floor)

IT Centre:C-11 &C-12 (Ground Floor)

A

C

B

Fee Bill

Fee Deposit

Hostel Allotment & Smart Card

Signature of Admission Officer

IT Centre:L-23 (First Floor)

IT Centre:L-24 (First Floor)

IT Centre:C-21 (First Floor)

IT Centre:L-22 (First Floor)

D

E

F

Admission

Height Measurement

Weight Measurement

Eye-sight check-up

Filling up of form regarding past health

record

B

MEDICAL EXAMINATION

(MICRO FLOWCHART)

10th standard mark sheet(attested)

12th standard mark sheet(attested)

Character Certificate

Pass Certificate

School Leaving Certificate

Migration Certificate

C

DOCUMENT VERIFICATION(MICRO FLOWCHART)

FEE BILL

.

S No. PARTICULARS AMOUNT

1. Educational Fee *Subject to change w.r.t. Course*

2. One Time Admission Fee

5,000.00

3. Security Deposit 10,000.00

4. Development Fee 20,000.00

5. Hostel Fee 31,500.00

6. Mess Charges – 15500.00

7. Electricity and water -5500.00

8. Room Rent -2000.00

9. Campus Fee-8500.00

Total 136,500.00

D

Payment mode

Cash Demand Draft

IT centre L-25

IT centre L-24

Submit feeSubmission of

DD

E

Receive receipt

Collect confirmation slip from IT centre

T-11

Hostel Allotment Hostel Allotment

Collect Hostel slipFrom Vani Mandir

Get it Signed by Head warden of allocated

Hostel

Submit Slip to sub-ordinate warden.

Allocation of Hostel Room

F

TROUBLE SPOTS

AREA 1

AREA 2 Unnecessary and excess Paperwork.

o The University uses a lot of paperwork and loads of time is wasted in filling up of the same application form nearly 3 times.

o Not only the application form in itself a 30 page long leaflet, the University demands a further long procedure of filling up of even more forms- some even the repetitive ones.

AREA 3 Poor Lodging Facilities

o The University allots two specific hostels each year for the lodging facility of the parents and the students who arrive here for the counselling procedure.

o Not only the parents face inconvenience, the 2nd and 3rd year students whose hostels are used as guest houses who come after the summer break also face high inconvenience during the counselling procedure.

SOLUTIONSSOLUTIONSTO THETO THE

TROUBLE SPOTSTROUBLE SPOTS

Solution to Trouble Spot Area 1 Instead of using IT centre, our university

can set AIM and ACT department as its counselling centre.

As this building is not only at walking distance from the guest house zone but also highly digitally equipped.

RESULT:RESULT:o Parents and students don’t have to

cover long distances and makes the counselling procedure more amicable.

Solution to Trouble Spot Area 2 The entire system of filling up of forms and

written details should be digitalised. The data regarding consisting of students

mark-sheets and certificates should be scanned copies and uploaded on the universities server, for further references.

RESULTRESULT:o Not only is this environmental friendly but

decreases a lot of paperwork and preservation of important details.

Solution to Trouble Spot Area 3 University should invest in the construction of

separate guest house with the facility of basic things such as pillows and covers and ventilation facilities.

RESULT:RESULT:o Not only will this give a good first impression

but the 2nd and 3rd year students will not be left stranded for the while.

o The guest house can also be utilised by the 4th year training students during the non-counselling period and their placement period.

Lessons Learned

“If you can't describe what you are doing as a process, you don't know what you're doing.”

W. Edwards Deming

Shows where improvements could be made.

Show potential impacts of improvements.

Training tool. Create a common vision. Shows how interaction occurs between

each process. Make invisible visible.

Get people in right room during admission process.

Clearly define the process boundaries to be studied

Identify time lags and non-value-adding steps.

Connect each successive action step in the logical sequence of events.

THE END